The APEX Accelerator General Terms and Conditions V. 2.0, dated July 2023, outline the guidelines applicable to grants and cooperative agreements within the Department of Defense (DoD) for supporting the APEX Accelerator program. The document details administrative requirements, financial management standards, allowable costs, procurement standards, and definitions relevant to various recipients, such as educational institutions and nonprofit organizations. Key sections include the necessity for plain language usage and clarity in communication, the financial management system requirements, payment protocols, and the need for compliance with federal regulations like OMB guidance on grant management. The document mandates recipients to maintain appropriate records, secure funds for authorized purposes, and follow strict auditing requirements. Furthermore, it emphasizes the importance of program income and its appropriate uses within the framework of project cost-sharing. Overall, this document aims to ensure efficient and accountable use of federal funds, facilitate financial oversight, and adhere to federal guidelines in managing grants and cooperative agreements under the APEX Accelerator program.

The APEX Accelerator Award-Specific Terms and Conditions outline the framework for establishing and managing APEX Accelerators, aimed at assisting both large and small businesses in securing government contracts. The document emphasizes that these accelerators should provide procurement technical assistance, specifically tailored to help clients navigate federal and state contracting opportunities without discrimination based on business size or type. Key requirements include ongoing outreach efforts, free technical assistance, maintenance of a dedicated website and social media presence, and robust reporting mechanisms. Recipients are expected to maintain qualified personnel, including a full-time Program Manager and knowledgeable counselors, to facilitate effective client engagement and training. Additionally, the document delineates fiscal responsibilities, stating the criteria for allowable costs and the management of program income, while emphasizing collaborative efforts to maximize resources efficiently. Success stories documenting client achievements and regular client satisfaction surveys are mandatory for continuous improvement and performance measurement. Overall, these terms are aligned with federal regulations and are designed to enhance the operational effectiveness of APEX Accelerators, promoting small business growth through strategic government contract opportunities.