V225--National Air-Ambulance (702) (VA-24-00010685)
ID: 36C26024R0088Type: Presolicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF260-NETWORK CONTRACT OFFICE 20 (36C260)VANCOUVER, WA, 98662, USA

NAICS

Nonscheduled Chartered Passenger Air Transportation (481211)

PSC

TRANSPORTATION/TRAVEL/RELOCATION- TRAVEL/LODGING/RECRUITMENT: AMBULANCE (V225)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/af26f7c1c7b941359e5bde93b53010eb/view
Timeline
    Description

    The Department of Veterans Affairs (VA) plans to contract for national air-ambulance services for eligible veterans. The primary goal is to ensure quick response times and advanced life support during patient transportation.

    The VA aims to award multiple small businesses with indefinite-delivery/indefinite-quantity (IDIQ) contracts, focusing on brokers with extensive air ambulance operator networks. These brokers must demonstrate expertise in managing complex transportation networks. The opportunity is a total small business set-aside, and applicants must register in SAM to be considered.

    The scope of work for awardees includes leveraging their networks to provide quick response times, typically within 60 minutes for urgent cases and 90 minutes for standard requests. They must ensure compliance with regulations, including HIPAA, and deliver firm-fixed priced services with response times and pricing schedules. Awardees will respond to requests for air ambulance services, utilizing fixed-wing and rotary-wing aircraft equipped for critical care. Staff roles include flight nurses, paramedics, and respiratory therapists, with mileage calculated based on pick-up and drop-off locations.

    To qualify, applicants must be small businesses registered under NAICS code 481211, Nonscheduled Chartered Passenger Air Transportation, and possess a comprehensive database of operator contacts. The VA emphasizes the importance of a robust infrastructure for efficient dispatch and quick response.

    Funding and contract details are yet to be confirmed, but the VA indicates a minimum order guarantee of $17,500 per fiscal year. The contract period is expected to run for over four years, divided into four price periods.

    The submission process will begin once the official Request for Proposal (RFP) is released in June 2024. Interested parties should submit their proposals by the offer due date of August 12, 2024, at 2:00 PM PDT. The VA plans to award the contracts by February 2025, with an effective contract period beginning in 2023.

    The VA will evaluate applications based on their ability to meet the performance requirements, pricing schedules, and the quality of their proposed brokerage networks.

    For any clarification or questions, potential applicants can contact the primary point of contact, Krystal Weeks, by email at krystal.weeks@va.com or by phone at 509-321-1914. A secondary point of contact is Jacob Jackson, who can be reached at jacob.jackson2@va.gov or 3608162781.

    Point(s) of Contact
    Krystal WeeksContract Specialist
    (509) 321-1914
    krystal.weeks@va.com
    Jacob Jackson
    (360) 816-2781
    jacob.jackson2@va.gov
    Files
    Title
    Posted
    36C26024R0088_1.docx
    The Department of Veterans Affairs (VA) plans to issue a request for proposal (RFP) for its National Air-Ambulance Service, seeking one to five small business contractors to provide broker services for air ambulance transportation for eligible veterans. The VA aims to establish multiple award IDIQ contracts, with an anticipated 100% Small Business set-aside. Offerors should begin preparing their networks and ensure they are registered in SAM to be eligible. The RFP, to be released in June 2024, will provide further details on the requirement for brokers with extensive air ambulance operator networks. These brokers must demonstrate capability and experience in managing complex transportation networks. The VA aims to award these contracts by February 2025, with an effective contract period beginning in 2023. This presolicitation notice should be read carefully, and potential vendors should monitor the VA's online resources for the upcoming official solicitation.
    36C26024R0088 Air Broker DRAFT RFP watermarked.docx
    36C26024R0088 Air Broker DRAFT RFP watermarked.pdf
    The Department of Veterans Affairs seeks to contract air ambulance broker services for VHA beneficiaries across the United States, offering quick response times and advanced life support. These services are intended for one-way trips, with a focus on patient transportation requiring specialized medical care during transit. The brokers will leverage a network of air ambulance assets nationwide, responding within 60 minutes for urgent cases and 90 minutes for standard requests. This firm-fixed price, indefinite delivery/indefinite quantity contract aims to establish a price schedule for easy ordering. Offerors may submit proposals for one or more of the five service regions, with the potential for multiple awards. Key dates include the offer due date of August 12, 2024, at 2:00 PM PDT. Contractors must meet extensive security and compliance requirements, including HIPAA regulations, and will be evaluated based on their ability to meet performance requirements and pricing schedules. The estimated total value is unclear from the files, but a minimum order guarantee of $17,500 per fiscal year applies.
    Air Ambulance QA Revised 7-30-24.pdf
    The Department of Veterans Affairs (VA) seeks industry feedback to clarify its upcoming solicitation for air ambulance services. The VA aims to contract with small businesses to provide brokerage and, if needed, direct air ambulance services for veterans. This pre-solicitation phase aims to engage with potential stakeholders, addressing concerns and gathering insights to shape the final RFP. The VA seeks to establish multiple award contracts for regions across the country. These contracts will facilitate veteran transports, primarily for scheduled, VA-initiated transfers. The VA emphasizes that non-VA initiated emergency transports will not be covered under this solicitation. Potential contractors should possess a substantial database of operator contacts and be able to respond swiftly to VA requests. The RFP will offer a mileage-based reimbursement rate, higher than Medicare/Medicaid rates, with response times of 60 minutes for standard and 90 minutes for urgent transports. The VA expects contractors to have the infrastructure for efficient dispatch and will compensate them based on a fixed price schedule. Critical dates include the upcoming finalization of the RFP, with submissions due shortly after. Evaluation will likely focus on contractors' ability to meet response times and their proposed brokerage networks.
    DRAFT Carribean Price Cost Schedule DRAFT.xlsx
    The government seeks to procure aerial medical transport services for a period of over four years, divided into four price periods. The objective is to obtain fixed-wing and rotary-wing aircraft transportation, equipped with medical staff and amenities for critical care. The focus is on ensuring quick response times and efficient patient transport, with mileage calculated based on the distance between pick-up and drop-off locations. Key staff roles include flight nurses, paramedics, and respiratory therapists, each with their own hourly rates. The procurement breaks down the pricing per line item, with quantities varying for each staff role and aircraft type. Critical dates include the start of each price period, spanning from February 2024 to January 2029. Evaluation criteria are likely centered on the responsiveness, quality, and cost-effectiveness of the proposed transportation and medical services. This RFP outlines a comprehensive approach to procuring specialized medical transport services, covering aircraft, staff, and equipment requirements.
    DRAFT Central Price Cost Schedule DRAFT.xlsx
    The government seeks to procure aerial medical transport services for a period of over four years, divided into four price periods. The objective is to obtain fixed-wing and rotary-wing aircraft transportation, equipped with medical staff and amenities for critical care. The focus is on ensuring quick response times and efficient patient transport, with mileage calculated based on the distance between pick-up and drop-off locations. Key staff roles include flight nurses, paramedics, and respiratory therapists, each with their own hourly rates. The procurement breaks down the pricing per line item, with quantities varying for each staff role and aircraft type. Critical dates include the start of each price period, spanning from February 2024 to January 2029. Evaluation criteria are likely centered on the responsiveness, quality, and cost-effectiveness of the proposed transportation and medical services. This RFP outlines a comprehensive approach to procuring specialized medical transport services, covering aircraft, staff, and equipment requirements.
    DRAFT East Price Cost Schedule DRAFT.xlsx
    The government seeks to procure air ambulance services through this RFP. These services include emergency medical transport via fixed-wing and rotary aircraft, catering to diverse medical needs. The focus is on ensuring quick response times and providing critical care en route to healthcare facilities. The requirement specifies a large volume of flight hours, with a breakdown of base rates, mileage rates, and charges for various medical personnel. The rates vary across four pricing periods, with the possibility of extension. The procurement also entails calculating mileage based on pick-up and drop-off locations. Successful vendors will be responsible for providing qualified medical staff, including flight nurses, paramedics, and respiratory therapists, along with appropriately equipped aircraft. The contract is likely to be firm-fixed-price, with a potential value in the tens of millions of dollars. Key dates include the submission deadline, expected to be in late January, and the subsequent award announcement. Evaluation criteria will prioritize the vendor's ability to provide efficient air ambulance services, including their past performance, quality of personnel and equipment, and cost effectiveness. Overall, this RFP outlines a comprehensive effort to secure essential air ambulance capabilities, ensuring timely and expert medical care is accessible to the affected population.
    DRAFT Pacific Cost Schedule DRAFT.xlsx
    The government seeks to procure aerial medical transport services for a period of over four years, divided into four price periods. The objective is to obtain fixed-wing and rotary-wing aircraft transportation, equipped with medical staff and amenities for critical care. The focus is on ensuring quick response times and efficient patient transport, with mileage calculated based on the distance between pick-up and drop-off locations. Key staff roles include flight nurses, paramedics, and respiratory therapists, each with their own hourly rates. The contract is expected to be firm-fixed-price, with line item pricing for each service category. Critical dates include the start of each price period, while evaluation criteria center on the ability to meet medical transport needs, staff qualifications, and past performance. This RFP outlines a comprehensive approach to aerial medical transportation, covering aircraft, personnel, and equipment requirements.
    DRAFT West Price Cost Schedule DRAFT.xlsx
    The government seeks to procure aerial medical transport services for a period of over four years, divided into four price periods. The objective is to obtain fixed-wing and rotary-wing aircraft transportation, equipped with medical staff and amenities for critical care. The focus is on ensuring quick response times and efficient patient transport, with mileage calculated based on the distance between pick-up and drop-off locations. Key staff roles include flight nurses, paramedics, and respiratory therapists, each with their own hourly rates. The procurement breaks down rates and charges for various scenarios, incorporating base rates, mileage fees, and cancellation penalties. Critical dates span from February 2024 to January 2029, with an emphasis on submitting proposals by the end of January 2024. The evaluation of proposals will likely consider factors like response quality, past performance, and price evaluation, although the exact criteria are not explicitly mentioned in the file. This RFP outlines a comprehensive approach to aerial medical transportation, covering various scenarios and staff requirements.
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    V225--National Air-Ambulance (702) (VA-24-00010685)
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