Workers Compensation Insurance for the U.S. Embassy Canberra Australia
ID: 19AS2025Q0012Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY CANBERRAWASHINGTON, DC, 20520, USA

NAICS

Other Insurance Funds (525190)

PSC

SOCIAL- GOVERNMENT INSURANCE PROGRAMS: OTHER (G008)

Original Source

https://sam.gov/opp/3a22e92f433a4aa98a2d74b84d26add2/view
Timeline
    Description

    The U.S. Department of State is seeking proposals for Workers Compensation Insurance for locally employed staff at the U.S. Embassy in Canberra, Australia, for the contract period from July 1, 2025, to June 30, 2026. The contractor will be responsible for providing comprehensive workers' compensation coverage in compliance with the Australian Workers Compensation Act of 1951, which includes benefits such as medical treatment, rehabilitation, and weekly compensation for injured workers. This insurance is crucial for ensuring a safe and healthy workplace for embassy employees and aligns with the U.S. Mission's commitment to workplace safety through its Safety, Health, and Environmental Management program. Interested bidders must submit their proposals electronically by May 21, 2025, and are required to acknowledge receipt of the solicitation amendment prior to submission. For further inquiries, potential bidders can contact Terry Alston at alstonta@state.gov or Kate Costan at costank@state.gov.

    Point(s) of Contact
    Terry Alston
    +61262145703
    alstonta@state.gov
    Kate Costan
    +61 2 6214 5934
    costank@state.gov
    Files
    Title
    Posted
    19AS2025Q0012 Workers Compensation Insurance Canberra 2152025pdf (003).pdf
    The U.S. Embassy in Canberra, Australia, issued Request for Proposals (RFP) number 19AS2025Q0012 for workers' compensation insurance covering locally employed staff (LES) for the contract period from July 1, 2025, to June 30, 2026. The contract will be awarded to the responsible bidder offering the lowest price. Proposals must be submitted electronically by May 21, 2025, and must include specific documentation, including evidence of System for Award Management (SAM) registration and compliance with federal anti-discrimination laws. Proposal requirements encompass completing sections SF-33, Pricing Schedule, Representations and Certifications, and additional necessary information. The insurance must adhere to the Australian Workers Compensation Act of 1951, covering various benefits like medical treatment, rehabilitation, and weekly compensation for injured workers. The successful contractor must also establish an Injury Management Program and comply with local laws regarding insurance provision. The RFP details the requirements for pricing calculations based on total estimated wages and includes guidelines for claim submissions and processing timelines. A commitment to promoting workplace safety through a structured safety program is also emphasized. The RFP sets clear guidelines for contractor responsibilities, documentation, and performance oversight, reflecting the U.S. Government's rigorous standards for contracting services.
    PrA-PreSolicitation SAM Notice 19AS2024Q0012.pdf
    The U.S. Embassy in Canberra, Australia is announcing a pre-solicitation for Workers Compensation Insurance for its employees. The solicitation, identified as number 19AS2024Q0012, is classified under government insurance programs and is expected to be awarded for a one-year term from July 1st, 2024 to June 30th, 2025. The embassy will issue the formal solicitation on the SAM.gov website when ready. Interested contractors must comply with local laws and be accredited under the Australian Workers Compensation Act 1951. The bidding process will favor the lowest priced technically acceptable offeror without negotiation. Proposals must be submitted electronically to the designated embassy email prior to the set response date, and all contractors must register in the System for Award Management (SAM) database. The performance location is U.S. Embassy Canberra, Australia. This procurement is not part of the Recovery and Reinvestment Act, and interested vendors can manage their participation in the offer process.
    SF-30 19AS2025Q0012-A0001 Workers Compensation Insurance for the U.S. Embassy Canberra Australia.pdf
    This document serves as an amendment to the solicitation for workers' compensation insurance for the U.S. Embassy in Canberra, Australia (Solicitation No. 19AS2025Q0012), effective April 30, 2025. It includes critical questions and answers related to the solicitation, particularly regarding the incumbent provider, Insurance Australia Ltd (CGU), who holds contract number 19AS2024C0002. The amendment clarifies that the request for quotations pertains specifically to insurance mandated by Australian law for Locally Employed Staff in the Australian Capital Territory, emphasizing that premiums are determined by factors like industry classification, payroll, and historical claims data, rather than the specific employee census requested. Interested parties must acknowledge receipt of the amendment prior to the offer submission deadline, which remains unchanged. Overall, the document outlines procedural guidelines for bidders and provides necessary clarifications related to the insurance contract process within a government RFP context, ensuring compliance with Australian regulations and addressing bidder inquiries.
    Vendor Certification - Compliance with Federal Anti-Discrimination Law.pdf
    The document outlines the compliance requirements for contractors of the U.S. Department of State regarding federal anti-discrimination laws, specifically emphasizing the importance of adhering to these laws in relation to Diversity, Equity, and Inclusion (DEI) programs. It mandates that contractors certify their compliance by confirming they do not run any programs that would violate these laws, and that non-compliance could impact government payment decisions under the False Claims Act. Contractors must read the full certification, check the appropriate compliance boxes, and submit the certification signed by an authorized representative. This ensures that federal funds are allocated only to those organizations that adhere strictly to anti-discrimination standards, reinforcing the government's commitment to upholding legal and ethical practices in its contracting processes. The directive is critical in maintaining accountability and protecting the interests of stakeholders while aligning with broader government objectives in award transparency and legal adherence.
    W-14.pdf
    Form W-14, issued by the Department of the Treasury, Internal Revenue Service, serves as a Certificate for Foreign Contracting Parties receiving federal procurement payments. The form is designed for foreign entities involved in U.S. government contracts and does not require submission to the IRS, but rather to the acquiring agency. It includes identification sections for the foreign contracting party and acquiring agency, details on contracts, exemptions based on international agreements, and requirements for tax obligations. Specifically, it allows foreign contracting parties to claim relief from taxes under applicable agreements, detailing conditions for exempt and nonexempt amounts related to goods and services. The form requires a declaration under penalties of perjury regarding the accuracy of information provided, affirming the signer's status as a foreign entity and their compliance with relevant tax regulations. Overall, Form W-14 supports transparency and regulatory compliance in the context of federal procurement processes, guiding foreign entities in their participation in U.S. government contracts while ensuring adherence to tax laws.
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