842nd Beaumont TX Lodging Services
ID: PANROC-24-P-0000_007673Type: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW6QK ACC-RIROCK ISLAND, IL, 61299-0000, USA

NAICS

Hotels (except Casino Hotels) and Motels (721110)

PSC

TRANSPORTATION/TRAVEL/RELOCATION- TRAVEL/LODGING/RECRUITMENT: LODGING, HOTEL/MOTEL (V231)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/c9cc05f736df46638f89146f746cef4d/view
Timeline
    Description

    The Department of Defense, through the U.S. Army Contracting Command – Rock Island, is seeking quotes for lodging services for the 842nd Battalion in Beaumont, Texas, as part of the Military Surface Deployment and Distribution Command. The procurement is a 100% Small Business Set-Aside (SBSA) and aims to establish a firm fixed-price Blanket Purchase Agreement (BPA) for accommodations, with a focus on competitive pricing and compliance with specified requirements outlined in the Performance Work Statement and Price Matrix. This contract is crucial for providing safe and efficient lodging for military personnel, with a base period from May 16, 2025, to May 15, 2026, and multiple option periods extending through 2030. Interested vendors must submit their quotes by April 15, 2025, and direct any questions to Linda Humphrey at linda.d.humphrey.civ@army.mil by April 7, 2025.

    Point(s) of Contact
    Linda Humphrey
    linda.d.humphrey.civ@army.mil
    Files
    Title
    Posted
    Attachment 0001 - Performance Work Statement (PWS) dated 27 March 2025.pdf
    The Performance Work Statement (PWS) outlines lodging services required by the 842nd Battalion in Beaumont, Texas, executed by contractors under a performance-based acquisition model. Managed by the Military Surface Deployment and Distribution Command (MSDDC), the contract aims to provide accommodations and oversight for military applicants at this location. Contractors are responsible for all resources, including lodging facilities and supervision, with service requirements running from Sunday to Saturday. The PWS specifies a minimum quality standard for lodging, mandating facilities with specific amenities and security measures, including interior corridors and electronic surveillance. Contractors must ensure compliance with general security requirements, including screening for personnel and adherence to Operations Security protocols. Additionally, administrative functions such as invoicing and record keeping are specified, with expectations for detailed monthly billing. Furthermore, procedures for overflow lodging and the handling of accompanying spouses are detailed, emphasizing that the government holds no liability for services associated with spouses. Overall, this document serves as a foundational guideline for soliciting bids from contractors to manage lodging services crucial for military operations, thereby ensuring a safe and efficient environment for military personnel.
    Attachment 0002 - Clause Addendum (Commercial).pdf
    The document serves as an addendum to standard contract terms within federal procurement, specifically referencing the incorporation of various regulatory clauses under the solicitation process for commercial items. It outlines essential clauses, including those related to gratuities, anti-kickback measures, labor standards, and whistleblower rights, which ensure compliance and ethics in government contracting. Additionally, the addendum emphasizes the Government's obligation to fund contracts contingent on the availability of appropriated funds, detailing the process for payment requests. Electronic submission of payment requests via the Wide Area WorkFlow (WAWF) is mandated, highlighting the importance of streamlined processes in federal contracting. Contractors must adhere to specific procedures for electronic invoicing and submission of supporting documentation, ensuring accountability and efficient processing of payments. This document plays a crucial role in guiding contractors through compliance and operational procedures within the context of federal requests for proposals (RFPs) and grants, ultimately influencing the management of government contracts for both federal and local entities.
    Attachment 0003 - Price Matrix Beaumont.xlsx
    The document is a Request for Quote (RFQ) for hotel accommodations and lodging services for the 842nd Battalion in Beaumont, Texas, spanning multiple contract periods from April 2025 to April 2030. It outlines a structured Price Matrix where offerors must fill in pricing for various lodging options, including single and double occupancy rooms with kitchenettes. Each year consists of a Base Year and four subsequent Option Years, with explicit mention that all accommodations must comply with the Performance Work Statement set for the 597th Lodging Services. The RFQ emphasizes the requirement for proposals to be submitted within specified timelines, ensuring consideration for evaluation based on the total price entered by the offeror. This document is a standard procedure within government procurement processes related to lodging services, aimed at formalizing and streamlining the acquisition of necessary facilities for military personnel.
    RFQ - Beaumont TX Lodging (Signed).pdf
    The U.S. Army Contracting Command – Rock Island has issued a Request for Quote (RFQ) for lodging services for the 842nd Battalion in Beaumont, Texas, as part of the Military Surface Deployment and Distribution Command. This RFQ is a 100% Small Business Set-Aside (SBSA), with a focus on securing competitive pricing and compliance with specified terms in Attachments, including the Performance Work Statement and Price Matrix. The agreement will be a firm fixed-price Blanket Purchase Agreement (BPA), awarded to the lowest priced, responsive vendor meeting all requirements. The RFQ stipulates a base period from May 16, 2025, to May 15, 2026, with multiple option periods extending through 2030. Quotes must be submitted by April 15, 2025, and all questions are to be directed to designated contacts by April 7, 2025. The RFQ outlines that it does not constitute a commitment of funds or an agreement until finalized, emphasizing the competitive procurement process aimed at achieving the best value for the government. Vendors are encouraged to submit their most competitive proposals upfront, as the government aims to minimize exchanges during the selection process.
    Lifecycle
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    842nd Beaumont TX Lodging Services
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    Combined Synopsis/Solicitation
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