Procurement of Substation 515 Upgrade Project Equipment Medium Voltage Switchgear for SLAC’s SSRL
ID: SLAC_RFP_347764(LL)Type: Combined Synopsis/Solicitation
Overview

Buyer

ENERGY, DEPARTMENT OFENERGY, DEPARTMENT OFSLAC Natl Accel Lab -DOE ContractorMenlo Park, CA, 94025, USA

NAICS

Electrical Apparatus and Equipment, Wiring Supplies, and Related Equipment Merchant Wholesalers (423610)

PSC

GENERATORS AND GENERATOR SETS, ELECTRICAL (6115)

Original Source

https://sam.gov/opp/e2ec70a71b494e97920ab46589b95149/view
Timeline
    Description

    The Department of Energy, through the SLAC National Accelerator Laboratory, is seeking proposals for the procurement of medium voltage switchgear as part of the Substation 515 Upgrade Project. This project aims to enhance the electrical infrastructure supporting the SLAC Synchrotron Radiation Laboratory (SSRL), specifically focusing on the installation of new air-insulated and non-SF6 gas-filled switchgear to replace outdated equipment. The upgrade is critical for maintaining operational efficiency and safety during scientific research operations, with a project completion target set before July 2025. Interested vendors must submit their firm-fixed-price proposals by September 30, 2024, with an extension to October 14, 2024, for clarifications, and should direct inquiries to Lorenza Ladao at lladao@slac.stanford.edu.

    Point(s) of Contact
    Lorenza Ladao
    lladao@slac.stanford.edu
    Files
    Title
    Posted
    B-2 SLAC_RFP_347764(LL).pdf
    The SLAC National Accelerator Laboratory has issued a Request for Proposal (RFP) for the procurement of Medium Voltage Switchgear as part of the Substation 515 Upgrade Project. Interested offerors must submit a firm-fixed-price proposal by September 30, 2024. Proposals should include pricing for two alternatives: Alternative #1 consists of air-insulated switchgear, while Alternative #2 features non-SF6 gas-filled switchgear. Key submission components include work classification, injury prevention plans, small business subcontracting plans, certificates of insurance, and technical evaluation checklists. Additionally, the successful offeror must adhere to federal guidelines including employment eligibility verification and registration with the System for Award Management (SAM). The procurement follows stringent regulations emphasizing quality, environmental standards, and safety oversight. The document outlines specific requirements for inspections, delivery timelines, and payment terms, and emphasizes the importance of appropriate packaging and labeling. Overall, this procurement aims to enhance SLAC's facilities while ensuring compliance with government procurement regulations.
    B-3 RFP_347764(LL)_Amend 01.pdf
    The SLAC National Accelerator Laboratory has issued Amendment No. 01 to its Request for Proposal (RFP) SLAC_RFP_347764(LL), effective September 10, 2024. This amendment addresses inquiries from potential vendors regarding the installation of upgraded air-insulated switchgear and includes clarifications related to existing equipment, required specifications, and timelines. Notably, the due date for offers remains unchanged, set for September 30, 2024, at 5:00 PM Pacific Standard Time. Key details include the confirmation that there is no existing pad-mounted switchgear, the necessity for a vacuum breaker, and specified electrical requirements of 15kV Class / 12.47kV nominal with a minimum of 600A rated current. The document stresses the importance of acknowledging receipt of the amendment to avoid offer rejection and outlines the process for raising questions and clarifications, which must be submitted by September 18, 2024. This amendment serves to enhance communication with vendors and ensure clarity in the bidding process while maintaining the integrity of the RFP's original terms.
    RFP_347764(LL)_Amend 03 package.pdf
    The SLAC National Accelerator Laboratory has issued Amendment No. 03 to Solicitation SLAC_RFP_347764(LL), effective October 4, 2024. This amendment extends the proposal submission deadline to October 14, 2024, at 5:00 PM PST. It addresses clarifications requested by prospective vendors, with detailed responses provided in the attached document "Attachment L-1, Offeror's Request for Clarifications." Notable inquiries include equipment specifications for upgrading medium voltage air-insulated switchgear, typologies of breakers required, necessary voltage and amperage ratings, and metering requirements. The amendment confirms that existing pad-mounted switchgear is not present and outlines that a vacuum breaker is preferred for the new equipment. It emphasizes the importance of vendors acknowledging receipt of this amendment prior to the proposal deadline to ensure acceptance of their offers. Overall, this document demonstrates the SLAC's commitment to transparent communication with potential suppliers while seeking critical upgrades to its electrical infrastructure.
    RFP_Section_C_ALT1_1_24-109_BIO signed-SOW_Sub 515_Upgrade MV Air Insulated Pad Mounted Switchgear.pdf
    The Statement of Work outlines the procurement for the upgrade of Substation 515 at the SLAC National Accelerator Laboratory, focusing on the installation of new medium voltage pad-mounted switchgear. The upgrade is critical to support the operational needs of the SLAC Synchrotron Radiation Laboratory (SSRL), particularly for the SPEAR3 Injector, whose existing switchgear is outdated and operationally limited. The project will occur during planned summer downtime to prevent disruption during beam delivery. Key deliverables include the installation of a new 15kV air-insulated switchgear featuring advanced communication capabilities and load break switching. A detailed project schedule targets completion before July 2025, including timelines for design, testing, and installation. The document also outlines necessary project management and engineering requirements to ensure compliance with safety standards and approval processes. Overall, the initiative emphasizes the importance of reliability and safety in power distribution to support scientific research operations at SLAC.
    RFP_Section_C_ALT1_2_24-109 BIO signed-Sub 515 MV SWGR Procurment_ Combined Spec_AirInsulatedSWGR.pdf
    The document outlines the procurement specifications for the Substation 515 Upgrade Project, specifically focusing on Medium Voltage Switchgear (MV SWGR). It encompasses various sections related to electrical requirements, including general electrical specifications, vibration and seismic controls, electrical identification, power monitoring, and commissioning procedures. Each section provides details on the scope of work, materials and equipment standards, quality assurance, and compliance with applicable codes, primarily emphasizing adherence to the California Building Code and other relevant standards. Key points include the necessity for complete installation and operation of electrical systems, documentation of site conditions, and coordination among different trades. Submittal requirements emphasize thorough documentation, including shop drawings and operational manuals, ensuring all work meets necessary approvals and codes. The commissioning process is highlighted to validate system performance and ensure compliance. Overall, the document serves as a comprehensive guideline for contractors to deliver a complete, safe, and compliant electrical system upgrade, encapsulating various technical and regulatory aspects essential for project success while remaining aligned with federal and state procurement processes.
    RFP_Section_C_ALT1_3_24-109 BIO signed -Sub 515 MV SWGR Procurment_ Combined DWG_Air_Insulated_06122024-flatten.pdf
    The document details the Substation 515 Upgrade Project at the SLAC National Accelerator Laboratory located in Menlo Park, California. It outlines the project scope, which includes upgrading electrical infrastructure, specifically the procurement of medium voltage switchgear (MV SWGR). The project adheres to strict electrical safety procedures and requires compliance with various local and federal codes. Supporting diagrams illustrate existing conditions, demolition notes, and installation plans to enhance the laboratory's power distribution network. The document emphasizes the necessity for detailed engineering designs, regulatory compliance, and safety considerations throughout the upgrade process. This project signifies an essential investment in SLAC's operational capabilities, ensuring efficient and safe electrical power management within the facility.
    RFP_Section_C_ALT2_1_24-106 BIO signed- SOW_Sub 515_Upgrade MV Non-SF6 Gas Filled Pad Mounted Switchgear Procurement.pdf
    The document outlines a Statement of Work (SOW) for procuring medium voltage, non-SF6 gas-filled pad-mounted switchgear as part of the Substation 515 Upgrade Project at the SLAC National Accelerator Laboratory. The project aims to replace aging switchgear supporting the SPEAR3 Injector, critical for SLAC's synchrotron operations. The SOW details specifications for the new switchgear, including safety compliance, and emphasizes the importance of timely equipment delivery aligned with SSRL's operational downtime, specifically during the summer of 2025. The timeline includes phases for award, project kickoff, submittals, factory testing, and installation support, culminating in project close-out by October 2025. Deliverables encompass project management aspects, a comprehensive design package, technical support for construction, and final project acceptance documentation. The document reflects the structured approach of government RFPs, highlighting the project's significance in enhancing infrastructural reliability and operational efficiency at SLAC while adhering to relevant safety and compliance regulations.
    RFP_Section_C_ALT2_2_24-106_BIO_signed-Sub_515_MV_SWGR_NonSF6SWGR_Specs.pdf
    The Substation 515 Upgrade project focuses on enhancing the medium voltage switchgear (MV SWGR) through comprehensive electrical specifications outlined in multiple sections. It lays out general electrical requirements, safety protocols, and specifics for installation, testing, and monitoring of electrical systems per applicable codes and standards. Key elements include the necessity for a complete and operational electrical setup, rigorous adherence to relevant national, state, and local regulations, and the execution of detailed monitoring and control systems compatible with existing infrastructure. The document emphasizes subcontractors’ responsibilities for documentation, approvals, and coordination efforts to ensure compliance and proper functioning of installed equipment. Specific instructions for support, bracing, and seismic controls highlight the project's commitment to safety and structural integrity in an earthquake-prone area. Overall, this specification document serves as a guideline for contractors and subcontractors involved in the project, ensuring a high standard of quality and regulatory adherence while modernizing the facility's electric infrastructure.
    RFP_Section_C_ALT2_3_24-106_BIO_signed_-Sub_515_MV_SWGR_Non-SF6_06122024.pdf
    The document pertains to the Substation 515 Upgrade Project at the SLAC National Accelerator Laboratory in Menlo Park, California. It includes detailed engineering drawings, specifications, and project plans related to the upgrade of the electrical substation. The main focus of the project is to enhance the electrical systems at the facility, including the installation of new medium voltage switchgear and associated equipment. Key aspects include compliance with safety standards, demolition of outdated infrastructure, and the integration of new technology to improve operational efficiency. The upgrade process will involve careful logistical planning to avoid disruptions to ongoing laboratory operations while maintaining adherence to regulatory requirements. The document outlines various components such as electrical power plans, demolition notes, and general project information, all essential for guiding the construction process. The submission aims to align with federal and state guidelines for utility upgrades and safety, reflecting the laboratory’s commitment to advancing research capabilities while ensuring compliance with environmental and safety standards.
    RFP_Section_L-Attachments_L1_L2_L3_WORD_Docs_for_Vendors.docx
    The document outlines the Request for Proposal (RFP) SLAC_RFP_347764(LL) regarding Supply Chain Management at SLAC, specifically targeting the procurement of medium voltage switchgear systems. It details the process for vendors to seek clarifications, submission requirements, and evaluation criteria against defined technical factors, past performance, scheduling, manufacturing capabilities, and qualifications of the technical team. Offerors are required to provide extensive documentation demonstrating their capabilities, including technical submissions, previous project experience, and management plans, all scored based on specified criteria. A business proposal qualification checklist is also included, highlighting requirements for financial stability, acceptance of terms, and additional documentation. This structured approach ensures SLAC assesses potential suppliers effectively, ensuring chosen vendors can deliver projects on time and within defined specifications while maintaining quality. Overall, the document serves to facilitate rigorous evaluation for the procurement process, aligning with federal contracting standards and best practices in government RFP management.
    Lifecycle
    Title
    Type
    Procurement of Substation 515 Upgrade Project Equipment Medium Voltage Switchgear for SLAC’s SSRL
    Currently viewing
    Combined Synopsis/Solicitation
    Similar Opportunities
    Solder
    Active
    Energy, Department Of
    The SLAC National Accelerator Laboratory, operated by Stanford University for the Department of Energy, is seeking quotes for specific soldering components and sensor calibration data. The procurement includes 57 units of a high-temperature solder part and two USB flash drives containing calibration certificates for sensors, with strict specifications regarding compatibility and performance requirements. These items are critical for research and development activities at the laboratory, emphasizing the importance of quality and compliance with federal regulations. Interested vendors must submit their quotations, including pricing and lead times, by COB on November 8, 2024, to Edward Mezzetta at emezzett@slac.stanford.edu, and ensure compliance with the Buy American Act and other required certifications.
    2-Axis Engineered Table
    Active
    Energy, Department Of
    The SLAC National Accelerator Laboratory, operated by Stanford University for the Department of Energy, is seeking proposals for the procurement of a 2-Axis Engineered Table for sample positioning. The table must meet specific technical criteria, including a load capacity of 1000 lbs, dimensions for the breadboard, and motorized vertical and horizontal axes with defined travel distances and resolutions. This equipment is crucial for experimental setups within the laboratory, ensuring precise positioning and stability during research activities. Interested vendors must submit their quotations by COB November 7, 2024, to Katherine Jill A. Coh at kcoh@slac.stanford.edu, and comply with the Buy American Act Certification and other federal requirements as outlined in the solicitation documents.
    Vacuum_Sensor
    Active
    Energy, Department Of
    The Department of Energy, through the SLAC National Accelerator Laboratory, is seeking quotes for the procurement of specific vacuum sensors, including 14 Pirani Vacuum Sensors and 10 Cold Cathode Sensors, essential for various scientific applications. The sensors must meet detailed technical specifications, including operating temperature ranges and measurement capabilities, and the procurement will be evaluated based on the Lowest Price Technically Acceptable (LPTA) method. This opportunity is critical for supporting ongoing research and operations at the laboratory, which is managed by Stanford University. Interested vendors must submit their quotes by November 16, 2024, to Anthony Chin at anthonyc@slac.stanford.edu, and comply with the Buy American Act Certification and other required representations and certifications.
    BRAND NAME ONLY: S&C ELECTRIC COMPANY, PAD-MOUNTED SWITCH GEAR REPLACEMENT
    Active
    Dept Of Defense
    The Department of Defense, specifically the Army Contracting Command at Tobyhanna Army Depot, is seeking qualified contractors for the replacement of three S&C Electric Company Vista Medium Voltage Pad-Mounted Switchgears due to deterioration and age. The project aims to ensure operational consistency and safety by replacing outdated equipment with the same brand, which is critical for effective electricity distribution and sectionalization at distribution voltages between 4000V and 15000V. The contract will be a Firm-Fixed Price agreement, with a performance period of 16 months, and sealed bids are due by December 2, 2024. Interested parties should contact Dean Berkovics at dean.m.berkovics.civ@army.mil for further details and to ensure compliance with submission guidelines.
    LBNL RFP HW-10012024 SR Supports
    Active
    Energy, Department Of
    The Department of Energy, through the Lawrence Berkeley National Laboratory (LBNL), is soliciting proposals for a fixed-price subcontract to supply various machined support parts for Storage Ring applications. The procurement requires the delivery of stainless steel and aluminum components, utilizing advanced manufacturing techniques such as 5-axis CNC and wire erosion, along with additional services like dimensional inspection and cleaning. These components are critical for laboratory operations, ensuring the functionality and efficiency of research projects at LBNL. Interested vendors must submit their quotations by November 8, 2024, and are encouraged to contact Howard Wilson at hjwilson@lbl.gov or 510-486-9787 for further information.
    LBNL RFP HW-10152024 AR ATS-STA Lambertson Magnets
    Active
    Energy, Department Of
    The Department of Energy, through the Lawrence Berkeley National Laboratory (LBNL), is soliciting proposals for the fabrication and provision of Lambertson septum magnets as part of the Advanced Light Source Upgrade Project (ALS-U). The objective is to manufacture these magnets for the Accumulator to Storage (ATS) and Storage to Accumulator (STA) Transfer Lines, adhering to specific engineering and quality standards outlined in the Request for Proposals (RFP) and associated documents. These magnets are critical components in high-energy physics applications, ensuring the efficient operation of particle accelerators. Proposals are due by November 22, 2024, and interested vendors can contact Howard Wilson at hjwilson@lbl.gov or by phone at 510-486-9787 for further information.
    Advanced Light Source Upgrade (ALS-U) Storage Ring “Hard Bend” (HBEND) Magnets
    Active
    Energy, Department Of
    The Department of Energy, through the Lawrence Berkeley National Laboratory (LBNL), is soliciting proposals for the manufacturing, assembly, inspection, and testing of "Hard Bend" (HBEND) permanent magnets as part of the Advanced Light Source Upgrade (ALS-U) project. The procurement aims to enhance synchrotron radiation capabilities by producing high-performance permanent magnet dipoles, with two distinct work packages available for bidders. This project is critical for advancing particle accelerator technology and ensuring compliance with federal standards, including sustainability and procurement regulations. Proposals are due by November 18, 2024, and interested parties should direct inquiries to Martha Grausz at mggrausz@lbl.gov or call 510-486-6618.
    LBNF Argon Receiving System
    Active
    Energy, Department Of
    The Department of Energy, through Fermilab, is soliciting proposals for the engineering, manufacturing, installation, and testing of an Argon Receiving System at the Sanford Underground Research Facility (SURF) in Lead, South Dakota. This system is critical for the Long-Baseline Neutrino Facility (LBNF) and will facilitate the delivery, storage, and vaporization of liquid argon (LAr) for use in the Deep Underground Neutrino Experiment (DUNE), which aims to advance fundamental physics research. Interested contractors must submit their proposals electronically by December 3, 2024, with inquiries due by October 29, 2024. For further details, potential bidders can contact Jeremy R. Duncan at jeremyd@fnal.gov or by phone at 865-300-0443.
    MCS2 Rack and Modules , No Equivalents Or Substitutions
    Active
    Energy, Department Of
    The Department of Energy, through Brookhaven National Laboratory (BNL), is seeking quotes for the procurement of MCS2 racks and modules, with no equivalents or substitutions accepted. The specific items required include an MCS2 rack with a Stick-Slip Piezo driver, a power supply cable, and MCS2 control system modules, all of which are critical for the laboratory's analytical operations. This procurement is essential for maintaining the laboratory's research capabilities, ensuring compliance with quality assurance standards, and adhering to safety regulations. Interested vendors must submit their quotes, including required documentation and pricing, to Malen Valencia at mvalencia@bnl.gov, with the expectation that pricing remains valid for 60 days. The anticipated contract will be a Firm Fixed Price type, and all vendors must be registered in the System for Award Management (SAM) to be eligible for consideration.
    LBNF Argon Distribution Equipment IDIQ
    Active
    Energy, Department Of
    The Department of Energy, through Fermilab, is seeking proposals for the procurement of Argon Distribution Equipment under an Indefinite Delivery Indefinite Quantity (IDIQ) contract for the Long-Baseline Neutrino Facility (LBNF) project located in Lead, South Dakota. The primary objective is to provide innovative solutions for the transfer of gaseous and liquid argon, as well as nitrogen, essential for the operation of large-scale neutrino detectors housed deep underground. This project is critical for the Deep Underground Neutrino Experiment (DUNE), which aims to advance scientific understanding of neutrino properties and related phenomena. Interested vendors must submit their proposals by December 20, 2024, with a minimum guaranteed contract value of $100,000 and a maximum value of $48 million. For further inquiries, contact Jeremy R. Duncan at jeremyd@fnal.gov or call 865-300-0443.