Mail and Package Tracking System
ID: 15F06725F000111Type: Solicitation
Overview

Buyer

JUSTICE, DEPARTMENT OFFEDERAL BUREAU OF INVESTIGATIONFBI-JEHWASHINGTON, DC, 20535, USA

NAICS

Computer Systems Design Services (541512)

PSC

SUPPORT- PROFESSIONAL: ENGINEERING/TECHNICAL (R425)

Original Source

https://sam.gov/opp/6c33a54a7ac044e6b3de9ff34fc88ab2/view
Timeline
  1. 1
    Posted Apr 7, 2025, 12:00 AM UTC
  2. 2
    Updated Apr 8, 2025, 12:00 AM UTC
  3. 3
    Due Apr 14, 2025, 9:00 PM UTC
Description

The Department of Justice, specifically the Federal Bureau of Investigation (FBI), is seeking proposals from small business vendors for a Mail and Package Tracking System to enhance its logistical operations. The system will replace an outdated tracking solution at three locations, including the Cheverly Warehouse and FBI Headquarters, and must feature LTE-enabled handheld devices, customizable tracking capabilities, and integration with the FBI’s existing infrastructure. This procurement is crucial for improving the efficiency and security of mail and package handling within the agency. Interested parties must submit their quotes by April 14, 2025, and can contact Contracting Officer Travis Haefler at thaefler@fbi.gov for further information. The contract is expected to span from September 2025 to August 2030, with a firm-fixed-price structure.

Point(s) of Contact
Travis Haefler
thaefler@fbi.gov
Files
Title
Posted
RFQ-Mail and Package Tracking System.2pdf.pdf
Apr 7, 2025, 4:05 PM UTC
The Federal Bureau of Investigation (FBI) has issued a Request for Quotation (RFQ) for a Mail and Package Tracking System intended for its Finance and Facilities Division. This solicitation (No. 15F06725F000111) is exclusive to small businesses under FAR Part 12 and FAR Part 13. The contract will procure a comprehensive system including handheld tracking assistants, ethernet cradles, printers, tracking software, and associated training and delivery. Interested vendors must submit a firm-fixed-price quote including specific details such as product descriptions and compliance with federal regulations, including being registered with SAM.gov. Shipping is FOB Destination to multiple FBI facilities. Invoicing must be processed electronically, and all submissions should strictly adhere to the provided guidelines. The evaluation of quotes will prioritize price and then technical merit, with awards made to the lowest-priced technically acceptable offer. The RFQ outlines extensive compliance requirements with numerous federal acquisition regulations and conditions to ensure security and performance standards, reflecting the FBI's commitment to maintaining operational integrity while engaging with contractors. Potential vendors are encouraged to direct questions to the contracting officer by specified deadlines for clarity and guidance throughout the submission process.
RFQ-Mail and Package Tracking System.3pdf.pdf
Apr 8, 2025, 5:05 PM UTC
The Federal Bureau of Investigation (FBI) is seeking quotes from small business vendors to procure a Mail and Package Tracking System for its Finance and Facilities Division. This Request for Quotation (RFQ), compliant with Federal Acquisition Regulations, mandates a firm-fixed-price contract, including the cost of shipping to specified FBI facilities in Cheverly, MD, Franconia, VA, and Washington, DC. The solicitation outlines requirements for the system and its accessories, highlighting the necessity for new products and compliance with warranty standards. Interested contractors must submit their quotes by April 14, 2025, along with necessary identification details, and only complete submissions will be considered. An evaluation methodology prioritizing price followed by technical assessment will determine the awardee, ensuring that the contract ultimately goes to the most cost-effective and technically sound bid. Mandatory clauses related to security and operational guidelines reflect the FBI's commitment to maintaining security during contract execution and the essential nature of contractor reliability. Successful bidders must meet stringent regulations regarding supplier origin and reporting requirements, contributing to the broader context of federal procurement aimed at bolstering operational efficiency while ensuring adherence to legal frameworks.
SOW-MAIL AND PACKAGE TRACKING SERVICE.pdf
Apr 8, 2025, 5:05 PM UTC
The FBI seeks to procure a modern mail and package tracking system for its Logistics Unit, replacing an outdated system at three locations: Cheverly Warehouse, LCADD, and FBI Headquarters in Washington, DC. The new system aims to enhance tracking of accountable mail and packages while integrating with the FBI’s ULMS infrastructure. Key requirements include LTE-enabled handheld devices for signatures and barcode scans, the ability to manage shipping labels from multiple carriers, customizable features for package tracking prioritization, and an electronic O-4 Mailing Form to streamline processing. The contract spans from September 2025 to August 2030, comprising installation, training, ongoing maintenance, and support, with an emphasis on unclassified operations. The procedure mandates that contractors undergo a security clearance process and utilize the Invoice Processing Platform for electronic invoicing. The initiative reflects the FBI's commitment to optimizing logistical operations through advanced technological solutions.
Lifecycle
Title
Type
Mail and Package Tracking System
Currently viewing
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