The Department of Veterans Affairs is announcing a pre-solicitation for Plastic Surgery Physician and Physician Assistant Services, contracting under solicitation number 36C24925R0031, set to be issued around May 28, 2025. This procurement is designated for service-disabled veteran-owned small businesses (SDVOSB) and falls under NAICS Code 621111. The contract will support services at the VA Medical Center in Memphis, Tennessee, covering a period from October 1, 2025, to September 30, 2030. Interested parties must route inquiries and proposals via email to Laura Edelman, the designated Contracting Specialist, and are responsible for obtaining all necessary documentation from the SAM.gov website. The presolicitation notice outlines essential details pertinent to potential vendors, stressing the emphasis on the SDVOSB set-aside status, the need for compliance with the bid submission process, and the rejection of telephone inquiries. This initiative reflects the VA's commitment to leveraging veteran-owned businesses in fulfilling healthcare service needs for veterans.

The Department of Veterans Affairs (VA) is soliciting proposals for a five-year contract to provide non-personal Plastic Surgery Physician Services at the Memphis VA Medical Center. This contract is specifically set aside for 100% for Service-Disabled Veteran-Owned Small Businesses. The contractor must supply Board Certified or Board Eligible plastic surgeons and physician assistants to deliver comprehensive plastic surgery care, ensuring adherence to standards set by the American Board of Plastic Surgeons. The services will encompass both on-site and on-call coverage, covering inpatient and outpatient consultations and operating room needs. The solicitation outlines key requirements for contractors, including strict licensing and credentialing standards, ongoing training, and infection control measures. The VA emphasizes the necessity for timely response to service coverage needs and mandates that physicians and physician assistants must have current qualifications and certifications. Task orders will be issued as needed under this Indefinite Delivery/Indefinite Quantity (IDIQ) contract framework, with provisions for evaluation through the Contractor Performance Assessment Reporting System (CPARS). This procurement emphasizes the VA's commitment to quality healthcare for veterans, primarily focusing on meeting national healthcare standards and enhancing patient services.

The document is an amendment to Solicitation 36C24925R0031 issued by the Department of Veterans Affairs Network Contracting Office 9. The primary purpose is to address questions raised by potential offerors regarding RFP 36C24925R0031, which is related to the procurement of Plastic Surgery Services. It confirms that the submission deadline remains unchanged, set for Monday, July 14, 2025, at 10:00 AM Central Time, with submissions directed to the contact person, Laura Edelman. The amendment underscores the importance of prompt acknowledgment of this change by bidders to avoid rejection of their offers. Additionally, responses to questions from vendors are provided in an attached document titled "S05 Vendor Questions," which is key for clarifying requirements and expectations of the RFP. This amendment reflects standard practice in government contracting, ensuring transparency and clarity in the bid process for federal contracts.

The Quality Assurance Surveillance Plan (QASP) outlined in RFP No. 36C24925R0031 aims to systematically evaluate the performance of the contractor, UT Medical Group, Inc., in providing plastic surgery services as specified in the Performance Work Statement (PWS). The QASP includes comprehensive details on what will be monitored, the methods of monitoring, and the roles of the Government and contractor representatives involved. Key responsibilities are assigned to the Contracting Officer (CO) who ensures compliance and fairness in managing the contract, and the Contracting Officer’s Representative (COR), who oversees the technical aspects and maintains a quality assurance file. Performance standards are established to assess contractor performance against the agreed benchmarks, with various methods of quality assurance surveillance, including direct observation, periodic inspections, and random sampling. The document establishes that performance metrics will impact the contractor's ratings, influencing their future engagements. An effective corrective action plan must be developed by the contractor if performance standards are not met. The QASP serves as a "living document," subject to revisions as required, ensuring ongoing alignment between the contractor's services and government needs, reflecting a commitment to maintaining high quality in federal contracting practices.

The document titled "ATTACHMENT D.2: RULES OF BEHAVIOR, RFP No. 36C24925R0031" outlines the terms and conditions that contractors must adhere to when accessing and utilizing the Department of Veterans Affairs (VA) information resources. It emphasizes the lack of privacy expectations and the right of VA staff to monitor and review system access. Contractors must comply with strict security protocols, including not misusing roles, protecting sensitive information, and reporting security incidents. Specific rules dictate the authorized use of systems, password protection, encryption standards, and requirements for remote access. Additionally, any violations can result in severe legal consequences. The overarching goal is to establish a strong information security culture among contractors to protect VA's sensitive data and infrastructure. The comprehensive rules ensure that all personnel engaged in VA projects understand their responsibilities in maintaining information integrity and security.

The Contractor Certification document for RFP No. 36C24925R0031 outlines the obligations of contractors working with the Department of Veterans Affairs (VA) regarding compliance with immigration laws. It requires that contractors do not employ or subcontract individuals who are illegal aliens or foreign nationals violating visa conditions while providing services related to VA patient referrals. The contractor must adhere to E-Verify requirements per Executive Order 12989 and ensure that all subcontractors also comply. Non-compliance could result in prohibiting the offending individual from working on VA-related services and may lead to contract termination. The document emphasizes the legal consequences of providing false certifications under U.S. law, reinforcing the importance of legal compliance in federal contracts that support veteran services.

The document is a commitment statement for contractors providing plastic surgery physician services to the Department of Veterans Affairs (VA). It emphasizes the contractor's obligation to protect sensitive personal information of veterans, their families, and VA employees. Contractors must complete the annual General Privacy Awareness and Cyber Security Training, demonstrating their understanding of confidentiality requirements. The statement outlines the procedures for contacting relevant authorities if there are uncertainties about handling such sensitive data. It also warns contractors of potential civil and criminal penalties for non-compliance with confidentiality laws, including contract termination. The purpose of this document is to ensure that contractors recognize and adhere to strict privacy and security obligations when dealing with sensitive veteran information within the context of government RFPs and grants, reflecting the VA’s commitment to safeguarding personal data.

The document is a Contractor Conflict of Interest Certification Statement related to RFP No. 36C24925R0031 for Plastic Surgery Physician Services at Memphis VAMC Veterans Administration. It requires the contractor to declare any present or potential conflicts of interest associated with the services proposed. The contractor must either certify that their key personnel have no conflicts of interest or attach a statement detailing any relevant past or planned interests that could be deemed conflicts. Additionally, the contractor must disclose similar information for any consultants or subcontractors involved. This certification underlines the importance of transparency and ethical standards in government contracting processes, aiming to prevent any conflicts that may affect the integrity of the services provided.

The Past Performance Questionnaire is part of a Request for Proposal (RFP) by the Network Contracting Office 9, seeking evaluations of contractors for the provision of Plastic Surgery Physician Services. Evaluators are required to assess the past performance of a designated company based on various criteria, including compliance with contract requirements, accuracy of reports, suitability of personnel, adherence to performance schedules, flexibility in response to changes, reliability, and responsiveness to technical directions. The questionnaire utilizes a standardized rating system: Outstanding (O), Above Average (A), Satisfactory (S), Marginal (M), and Unacceptable (U). Evaluators must justify their ratings with comments. Additional questions include inquiries about previous contract issues, intent to award future contracts, and the contractor's communication regarding potential problems. A space for describing services, performance periods, total costs, and any additional remarks is also provided. This structured evaluation process aims to ensure informed decision-making in awarding VA contracts, emphasizing the importance of past performance in contract fulfillment.

The federal solicitation 36C24925R0031 for Plastic Surgery Services addresses the procurement process for a contract previously awarded to the University of Tennessee Medical Group (UTMG). This document, including Amendment 0001, responds to various queries about the project and incumbent contractor status. It is confirmed as a recompete of a past contract, with evaluation considerations clarifying that lack of past performance will not disqualify proposals. The contract demands extensive on-call surgical services, primarily involving reconstructive, traumatic, and hand surgery, with operational support from a designated physician assistant (PA) experienced in plastic surgery. The minimum staffing requirement includes two key personnel, with open flexibility for more to cover the year-round on-call demand. The VA confirms a lack of designated sleeping quarters for on-call physicians, emphasizing the nature of the contract's logistical requirements. This summary encapsulates the critical elements necessary for potential contractors to understand the expectations and structure of the service provision outlined in this solicitation.