Notice of Intent to Award Blanket Purchase Agreement of Emergency Lodging
ID: W912PX25QA003Type: Presolicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMY0410 AQ HQ CONTRACT AUGKEY WEST, FL, 33040-9051, USA

NAICS

Hotels (except Casino Hotels) and Motels (721110)

PSC

TRANSPORTATION/TRAVEL/RELOCATION- TRAVEL/LODGING/RECRUITMENT: LODGING, HOTEL/MOTEL (V231)

Set Aside

No Set aside used (NONE)

Original Source

https://sam.gov/opp/d97a4416b6ba4787b420a4d5121f52e8/view
Timeline
    Description

    The Department of Defense, specifically the Joint Interagency Task Force South (JIATFS), is seeking qualified hotels to provide Emergency Lodging Services for personnel, families, and pets during evacuations from Key West, Florida, with accommodations required in the Orlando and Largo areas. The procurement aims to establish Blanket Purchase Agreements (BPAs) for 400-420 rooms in Orlando and 100-120 rooms in Largo, equipped with essential amenities such as internet access, kitchen facilities, and emergency power, while ensuring compliance with government security assessments and avoiding flood-prone zones. This initiative is critical for maintaining operational continuity during emergencies, with the BPA period extending from June 30, 2025, to May 5, 2035, and interested hotels must submit pricing by June 19, 2025, to the designated contacts, Yasemin Akman-Lloyd and Lian Pino, via their provided emails.

    Point(s) of Contact
    Yasemin Akman-Lloyd
    yasemin.akman-lloyd.civ@mail.mil
    Lina Pino
    lian.pino.civ@mail.mil
    Files
    Title
    Posted
    Largo BPA PWS.pdf
    The Performance Work Statement (PWS) outlines a non-personal services contract for lodging accommodations in Largo, Florida, for government personnel during emergencies, specifically evacuations from Key West. The contract is managed by the Joint Interagency Task Force South (JIATFS) and aims to secure 100-120 hotel rooms equipped with essential amenities including internet access, kitchen facilities, and emergency power. The scope mandates that all hotels pass government security assessments and avoid flood-prone areas. The agreement spans ten years, with specified delivery periods. Key responsibilities of the contractor include maintaining a Quality Control Plan to ensure high service standards and responding promptly to issues, with a hotel representative available for liaison. The contractors are required to comply with various federal and state regulations related to hotel safety and security. Financial procedures stipulate room rates must not exceed government per diem rates, and billing must be submitted in English and U.S. dollars. The government retains the right to modify contractual requirements with appropriate notice. This contract illustrates a focused effort to ensure reliable and secure lodging options for government operations in emergencies while adhering to strict regulatory frameworks.
    Orlando BPA PWS.pdf
    The document outlines a Performance Work Statement (PWS) for a non-personal services contract to provide lodging and hotel services for U.S. Government personnel during emergency evacuations in the Orlando, FL area. The contractor is required to supply 400 to 420 rooms with essential amenities, such as kitchen facilities and internet access, and meet safety and security standards specified by the Department of Defense. The scope covers various aspects including the hotel’s compliance with Federal and State regulations, the availability of emergency power, and protocols for billing and invoicing. The contractor must develop and implement a Quality Control Plan (QCP) to ensure service quality and handle any deficiencies proactively without government intervention. Ten delivery periods are scheduled from June 30, 2025, to May 31, 2035, or until a total of $5,000,000 is reached. The document emphasizes the need for the contractor to communicate effectively with designated Government representatives, adhere to operational security guidelines, and accommodate guest needs flexibly, while also clarifying financial obligations and cancellation policies. Overall, this PWS aims to ensure efficient and secure lodging arrangements during emergencies, thereby supporting governmental operational continuity.
    Lifecycle
    Title
    Type
    Notice of Intent to Award Blanket Purchase Agreement of Emergency Lodging
    Currently viewing
    Presolicitation
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