J065--Medical Instrument Repair Services
ID: 36C24125Q0139Type: Combined Synopsis/Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF241-NETWORK CONTRACT OFFICE 01 (36C241)TOGUS, ME, 04330, USA

NAICS

Electronic and Precision Equipment Repair and Maintenance (811210)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- MEDICAL, DENTAL, AND VETERINARY EQUIPMENT AND SUPPLIES (J065)

Original Source

https://sam.gov/opp/5317a89bdf324767b8e81134b582b1ba/view
Timeline
    Description

    The Department of Veterans Affairs is soliciting proposals for Medical Instrument Repair Services at the Manchester VA Medical Center, with the solicitation number 36C24125Q0139 now open to all business sizes following the dissolution of the Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside. The procurement aims to secure comprehensive Instrument Maintenance Services for 185 trays, requiring quarterly preventive maintenance and monthly on-site visits for the repair and sharpening of reusable medical devices, ensuring compliance with manufacturer guidelines and safety protocols. This initiative is critical for maintaining high standards of surgical instrument safety and efficacy, thereby facilitating optimal healthcare delivery for veterans. Interested vendors must submit their quotations by January 28, 2025, and may direct inquiries to Contracting Specialist Manases Cabrera at manases.cabrera@va.gov.

    Point(s) of Contact
    Manases CabreraContracting Specialist
    (781) 687-4418
    manases.cabrera@va.gov
    Files
    Title
    Posted
    36C24125Q0139_1.docx
    The government document outlines an amendment to a Request for Proposals (RFP) for Medical Instrument Repair Services from the Department of Veterans Affairs. The contracting office is located in Bedford, MA, and the work will be performed at the Manchester VA Medical Center, NH. Responses to this RFP are due by December 20, 2024. The contract is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC) and involves a specific service frequency of one day per month, addressing the maintenance of stainless instrumentation with an expected workload of servicing 12-15 trays at each visit. Notably, the RFP excludes maintenance for rigid and flexible scopes and related video and power equipment. Clarifications regarding detailed equipment inventory were provided, indicating that a detailed list of instruments was unnecessary as the initial listing is considered accurate, minus scopes. This document serves to refine and clarify the expectations and requirements for prospective vendors, ensuring alignment in service delivery for the VA.
    36C24125Q0139_2.docx
    The Department of Veterans Affairs has issued an amendment to a previous combined solicitation for Medical Instrument Repair Services, now offered on an unrestricted basis following the dissolution of the Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside. The solicitation, identified by number 36C24125Q0139, requests quotations from any business size to provide Instrument Maintenance Service for 185 trays at the Manchester VA Medical Center. The performance period is set from February 1, 2025, to January 31, 2030. Key evaluation criteria for bids include technical performance, past performance, price, and veterans' involvement. Interested vendors must submit their quotations by January 28, 2025, and may ask questions until January 24, 2025. The government emphasizes the importance of compliance with specific provisions outlined in the solicitation, which follows streamlined acquisition procedures as per the Federal Acquisition Regulation (FAR). Proposals must include acceptance of the stated terms, and failure to comply with submission timelines may lead to disqualification. This solicitation reflects the government's intent to maintain high service standards while ensuring competitive participation in the procurement process.
    36C24125Q0139.docx
    The Department of Veterans Affairs is soliciting proposals for Medical Instrument Repair Services through Solicitation Number 36C24125Q0139, specifically set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). The contract will cater to the Manchester VA Medical Center’s Sterile Processing Services for the repair and maintenance of reusable medical devices over a five-year period, commencing January 15, 2025. Interested vendors must submit their quotations by December 20, 2024, with the evaluation based on technical specifications, past performance, and price. Detailed instructions for submitting quotes are provided alongside requirements for eligibility, including registration as an SDVOSB. The Government emphasizes adherence to Fair Acquisition Regulations and mandates that firms ensure conformity to guidelines, including limitations on subcontracting non-SDVOSBs. The acquisition anticipates awarding a firm-fixed-price contract and will consider comprehensive evaluations to select the most advantageous quote, prioritizing vendors who effectively fulfill the service requirements laid out in the attached Statement of Work. Any queries related to the solicitation should be directed to the designated contact, Manases Cabrera.
    SOW Surgical Equipment Service.pdf
    The Manchester VA Medical Center is seeking a contractor to provide comprehensive Instrument Maintenance Services for its Sterile Processing Services (SPS) Department. Key responsibilities include quarterly preventive maintenance and monthly on-site visits for the repair and sharpening of reusable medical devices. Instruments are to be picked up, maintained, and returned the same day, with proper documentation for accountability. The contractor must ensure instruments are passivated and properly tagged to improve longevity and safety. The contractor will conduct inspections, recommending maintenance schedules and identifying defective instruments for removal. All services must comply with manufacturer guidelines, and the contractor must supply all necessary parts. Personnel must be certified in safety protocols and ensure communication with the VAMC staff. Maintenance operations are to take place during standard weekdays, excluding federal holidays, with the contractor required to report to the Chief of SPS for oversight. This Request for Proposal (RFP) underscores the VA’s commitment to maintaining the highest standards of surgical instrument safety and efficacy, facilitating optimal healthcare delivery.
    Lifecycle
    Title
    Type
    J065--Medical Instrument Repair Services
    Currently viewing
    Combined Synopsis/Solicitation
    Similar Opportunities
    J065--Instrument Sharpening Service and Case Cart Maintenance Base Plus 4 Option Years
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking proposals for Instrument Sharpening Services and Case Cart Maintenance at the Mann-Grandstaff VA Medical Center in Spokane, Washington, under solicitation number 36C26025Q0195. The procurement aims to ensure the maintenance and sharpening of medical instruments, which is critical for providing quality healthcare services to veterans. This opportunity is exclusively set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), with a firm-fixed price purchase order anticipated and a contract period extending from March 1, 2025, to February 28, 2030, including four option years. Interested vendors must submit their quotes via email to Contract Specialist Jeffrey Kelley by January 29, 2025, at 1 PM PST, and any inquiries must be directed to him by January 26, 2024.
    6515--STRYKER Saw and Drill Surgical Instruments
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting quotes for the procurement of Stryker Saw and Drill Surgical Instruments under a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside for the Hampton VA Medical Center. This firm-fixed-price contract aims to replace outdated surgical equipment utilized by eight surgeons across various specialties, including Orthopedics, Podiatry, and Vascular surgery, thereby enhancing surgical capabilities for procedures such as knee replacements and amputations. The procurement emphasizes the unique qualifications of Stryker Sales and its authorized SDVOSB resellers, ensuring minimal duplication of costs and timely delivery of essential medical instruments. Quotes are due by January 24, 2025, at 10:00 a.m. EDT, and must be submitted via email to Ruth A. Morris at ruth.morris@va.gov.
    J065--Surgical Instrument Maintenance and Repair Services
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting offers for surgical instrument maintenance and repair services at the Togus VA Maine Healthcare Center located in Augusta, Maine. The procurement involves servicing 144 surgical instrument trays and 45 case carts, with an estimated frequency of 12 service visits annually, to ensure the operational readiness of critical medical equipment. This opportunity is open to businesses of all sizes under the NAICS code 811210, with a performance period from February 1, 2025, to January 31, 2030. Interested vendors must submit their quotes by January 28, 2025, at 4:30 PM Eastern Time, and any inquiries should be directed to Contracting Specialist Manases Cabrera at manases.cabrera@va.gov.
    J066--Service and maintenance of the Steris Ultrasonic Cleaners. Maintenance New Base Plus Four
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking to award a five-year firm fixed-price contract for the service and maintenance of Steris Ultrasonic Cleaners at the Birmingham VA Medical Center. The objective of this procurement is to ensure full operational efficiency of various Steris sterilization equipment through preventive maintenance, unscheduled repairs, and timely documentation of services performed, all in accordance with manufacturer specifications. This maintenance is critical for the timely sterilization of medical equipment used in surgical and other healthcare services, thereby supporting patient care. Interested parties, particularly Service-Disabled Veteran-Owned Small Businesses (SDVOSB) or Veteran-Owned Small Businesses (VOSB), must submit their capability statements to William Prenzler at william.prenzler@va.gov by 3:00 PM EST on February 6, 2025, to be considered for this opportunity.
    6515--Surgical Drills - Replacements
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting proposals for the procurement of Stryker brand surgical drills and related equipment to upgrade the Atlanta VA Medical Center’s (VAMC) outdated systems. This procurement, designated as solicitation number 36C24725Q0209, is specifically set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and emphasizes the necessity for brand-name items, particularly the Stryker System 9 and Core TPS systems, due to their unique compatibility with existing medical equipment. The required items include 42 line items such as drivers, saws, and surgical accessories essential for various surgical procedures, including neurosurgery and orthopedic operations, all of which must meet stringent technical specifications to ensure functionality and safety. Interested vendors must submit their quotes by January 27, 2025, and provide proof of authorization from Stryker to maintain warranty and service, with award decisions based on a comparative evaluation of technical capability and cost-effectiveness.
    6515--MEDIVATOR ADVANTAGE PLUS (VA-25-00012472)
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is conducting a Sources Sought notice to identify capable firms for the procurement of the Medivator Advantage Plus system and associated installation services. This Request for Information (RFI) aims to gather market insights and inform the acquisition strategy for various medical equipment, including specific items and quantities outlined in the notice. The procurement is crucial for enhancing the VA's medical services, ensuring that they have the necessary equipment to support veterans' healthcare needs. Interested parties, particularly Service-Disabled Veteran-Owned and Veteran-Owned Small Businesses, must submit their responses by 12:00 PM EST on December 27, 2024, to Contract Specialist James Ferro at james.ferro@va.gov, including required certifications and company information.
    6515--Stryker System 9 Sagittal Saw and Accessories Lebanon VA Medical Center Lebanon, PA 17042
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking qualified contractors to provide the Stryker System 9 Sagittal Saw and its associated accessories for the Lebanon VA Medical Center in Pennsylvania. This procurement is part of a Sources Sought Notice aimed at gathering market research information, particularly from Service-Disabled Veteran Owned Small Businesses (SDVOSB), Veteran Owned Small Businesses (VOSB), and other small businesses capable of fulfilling the requirements. The items sought include various surgical instruments essential for medical procedures, highlighting the importance of these tools in supporting the healthcare needs of veterans. Interested parties must submit their responses, including detailed company information and capability statements, via email to Contracting Officer Mickeya Linzie by January 29, 2025, at 8:00 AM EST.
    J065-- AUDIOLOGY EQUIPMENT PREVENTIVE MAINTENANCE -
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking qualified contractors to provide preventive maintenance services for audiology equipment at the Phoenix VA Health Care System. The procurement aims to establish a contract that encompasses both corrective and preventive maintenance over a five-year period, beginning in February 2025, with a focus on supporting service-disabled veteran-owned small businesses (SDVOSBs) through set-aside provisions. This maintenance is crucial for ensuring the operational efficiency and reliability of medical equipment used in audiology services, which directly impacts patient care for veterans. Interested vendors must submit their proposals electronically via the Tungsten Network by January 31, 2025, and can contact Contract Specialist Trainee Garrett Lyles at garrett.lyles@va.gov for further information.
    6515--Custom Sterile Surgical Procedure Packs VISNs 5,9,10,12,15,16,&23
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) is seeking proposals for the supply of custom sterile surgical procedure packs for an estimated 35 VA Medical Centers and Community Based Outpatient Clinics (CBOCs) across multiple Veterans Integrated Service Networks (VISNs). The contractor will be responsible for providing all necessary labor, materials, sterilization, transportation, and quality assurance to ensure compliance with federal, state, and local regulations while delivering these essential medical supplies. This procurement is critical for maintaining operational readiness and enhancing healthcare delivery for veterans, with a contract anticipated to be awarded as a firm-fixed price Indefinite-Delivery Indefinite-Quantity (IDIQ) contract over a five-year period, with a minimum guarantee of $175,000 and a maximum ceiling of $98.5 million. Interested offerors must register in the System for Award Management (SAM.gov) and submit their proposals by the specified deadline, with further details available on the SAM website.
    J065--Candela VBeam Perfecta Preventative and Corrective Maintenance at the Greater Los Angeles VA Healthcare System
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking a qualified contractor to provide preventative and corrective maintenance services for the Candela VBeam Perfecta laser unit at the Greater Los Angeles VA Healthcare System. The contract, set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), will cover a base year with four optional one-year extensions, requiring the contractor to supply all necessary labor, materials, and parts to ensure optimal equipment operation in compliance with manufacturer standards and The Joint Commission requirements. Interested parties must submit their quotes by January 30, 2025, with inquiries accepted until January 23, 2025. For further information, contact Loan Dho at loan.dho@va.gov.