J065--Medical Instrument Repair Services
ID: 36C24125Q0139Type: Combined Synopsis/Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF241-NETWORK CONTRACT OFFICE 01 (36C241)TOGUS, ME, 04330, USA

NAICS

Electronic and Precision Equipment Repair and Maintenance (811210)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- MEDICAL, DENTAL, AND VETERINARY EQUIPMENT AND SUPPLIES (J065)

Set Aside

Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14) (SDVOSBC)

Original Source

https://sam.gov/opp/4612f9fd56b84b648d06c4e8c2d9568c/view
Timeline
    Description

    The Department of Veterans Affairs is soliciting proposals for Medical Instrument Repair Services at the Manchester VA Medical Center, with the solicitation number 36C24125Q0139 now open to all business sizes following the dissolution of the Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside. The procurement aims to secure comprehensive Instrument Maintenance Services for 185 trays, requiring quarterly preventive maintenance and monthly on-site visits for the repair and sharpening of reusable medical devices, ensuring compliance with manufacturer guidelines and safety protocols. This initiative is critical for maintaining high standards of surgical instrument safety and efficacy, thereby facilitating optimal healthcare delivery for veterans. Interested vendors must submit their quotations by January 28, 2025, and may direct inquiries to Contracting Specialist Manases Cabrera at manases.cabrera@va.gov.

    Point(s) of Contact
    Manases CabreraContracting Specialist
    (781) 687-4418
    manases.cabrera@va.gov
    Files
    Title
    Posted
    36C24125Q0139_1.docx
    The government document outlines an amendment to a Request for Proposals (RFP) for Medical Instrument Repair Services from the Department of Veterans Affairs. The contracting office is located in Bedford, MA, and the work will be performed at the Manchester VA Medical Center, NH. Responses to this RFP are due by December 20, 2024. The contract is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC) and involves a specific service frequency of one day per month, addressing the maintenance of stainless instrumentation with an expected workload of servicing 12-15 trays at each visit. Notably, the RFP excludes maintenance for rigid and flexible scopes and related video and power equipment. Clarifications regarding detailed equipment inventory were provided, indicating that a detailed list of instruments was unnecessary as the initial listing is considered accurate, minus scopes. This document serves to refine and clarify the expectations and requirements for prospective vendors, ensuring alignment in service delivery for the VA.
    36C24125Q0139_2.docx
    The Department of Veterans Affairs has issued an amendment to a previous combined solicitation for Medical Instrument Repair Services, now offered on an unrestricted basis following the dissolution of the Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside. The solicitation, identified by number 36C24125Q0139, requests quotations from any business size to provide Instrument Maintenance Service for 185 trays at the Manchester VA Medical Center. The performance period is set from February 1, 2025, to January 31, 2030. Key evaluation criteria for bids include technical performance, past performance, price, and veterans' involvement. Interested vendors must submit their quotations by January 28, 2025, and may ask questions until January 24, 2025. The government emphasizes the importance of compliance with specific provisions outlined in the solicitation, which follows streamlined acquisition procedures as per the Federal Acquisition Regulation (FAR). Proposals must include acceptance of the stated terms, and failure to comply with submission timelines may lead to disqualification. This solicitation reflects the government's intent to maintain high service standards while ensuring competitive participation in the procurement process.
    36C24125Q0139.docx
    The Department of Veterans Affairs is soliciting proposals for Medical Instrument Repair Services through Solicitation Number 36C24125Q0139, specifically set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). The contract will cater to the Manchester VA Medical Center’s Sterile Processing Services for the repair and maintenance of reusable medical devices over a five-year period, commencing January 15, 2025. Interested vendors must submit their quotations by December 20, 2024, with the evaluation based on technical specifications, past performance, and price. Detailed instructions for submitting quotes are provided alongside requirements for eligibility, including registration as an SDVOSB. The Government emphasizes adherence to Fair Acquisition Regulations and mandates that firms ensure conformity to guidelines, including limitations on subcontracting non-SDVOSBs. The acquisition anticipates awarding a firm-fixed-price contract and will consider comprehensive evaluations to select the most advantageous quote, prioritizing vendors who effectively fulfill the service requirements laid out in the attached Statement of Work. Any queries related to the solicitation should be directed to the designated contact, Manases Cabrera.
    SOW Surgical Equipment Service.pdf
    The Manchester VA Medical Center is seeking a contractor to provide comprehensive Instrument Maintenance Services for its Sterile Processing Services (SPS) Department. Key responsibilities include quarterly preventive maintenance and monthly on-site visits for the repair and sharpening of reusable medical devices. Instruments are to be picked up, maintained, and returned the same day, with proper documentation for accountability. The contractor must ensure instruments are passivated and properly tagged to improve longevity and safety. The contractor will conduct inspections, recommending maintenance schedules and identifying defective instruments for removal. All services must comply with manufacturer guidelines, and the contractor must supply all necessary parts. Personnel must be certified in safety protocols and ensure communication with the VAMC staff. Maintenance operations are to take place during standard weekdays, excluding federal holidays, with the contractor required to report to the Chief of SPS for oversight. This Request for Proposal (RFP) underscores the VA’s commitment to maintaining the highest standards of surgical instrument safety and efficacy, facilitating optimal healthcare delivery.
    Lifecycle
    Title
    Type
    J065--Medical Instrument Repair Services
    Currently viewing
    Combined Synopsis/Solicitation
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