The Department of Veterans Affairs is soliciting bids for elevator maintenance services under solicitation number 36C25925Q0346, set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). The contract period spans from May 15, 2025, to May 14, 2026, with possible extensions. Interested vendors must submit technical documentation and a completed pricing schedule by April 22, 2025. The evaluation criteria will assess technical capabilities, pricing, and past performance, prioritizing the most advantageous offers to the government. All proposals must adhere to federal acquisition regulations and ensure compliance with limitations on subcontracting. The contracting office, located in Greenwood Village, Colorado, requires that all bidders register on the System for Award Management (SAM) and maintain SDVOSB certification. This solicitation emphasizes the VA's commitment to supporting veteran-owned small businesses while securing essential maintenance services for the Cheyenne VA Health Care System. Inquiries must be directed to Contracting Officer Danielle Kramer.

The document is an amendment to a solicitation for Elevator Maintenance Services by the Department of Veterans Affairs (VA). The solicitation number is 36C25925Q0346, with proposals due on May 9, 2025, at 14:00 Mountain Time. The contracting office is based in Greenwood Village, Colorado, and the NAICS code for this contract is confirmed to be 561210. The amendment clarifies previous discrepancies in the NAICS code, provides information about the elevators' makes and models, and schedules a site visit for interested bidders on April 30, 2025. The estimated performance period for the services is June 1, 2025, to May 31, 2026. Questions from bidders should be submitted electronically by May 2, 2025. This document serves to update and respond to inquiries related to the maintenance service solicitation, facilitating bids by providing necessary information and clarifying timelines and expectations.

The amendment pertains to a combined solicitation for Elevator Maintenance Services (Solicitation Number: 36C25925Q0346) by the Department of Veterans Affairs for the fiscal year 2025. The service period is updated to run from June 1, 2025, to May 31, 2026, with proposals due by May 16, 2025, at 14:00 local Mountain Time. This solicitation is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC). Key details include a request for clarification regarding the necessity of the SF1449 form, which is not required for combined synopsis solicitations, and how to bid given that no routine service is needed on one of the elevators until it is replaced. Bidders are directed to an updated pricing schedule to submit their bids accordingly. Contact information is provided for the contracting officer, Danielle Kramer, at the Network Contracting Office in Greenwood Village, Colorado. Overall, the document outlines the necessary conditions for receiving bids and clarifies procedural expectations, highlighting the government's approach to maintaining essential services while supporting veteran-owned businesses.

The Statement of Work for the Vertical Transportation Equipment Maintenance Contract at the Cheyenne VA Medical Center outlines the requirements for maintaining and repairing the facility's elevators and related vertical transportation systems. The Department of Veterans Affairs mandates adherence to best practices in maintenance, ensuring safety inspections and compliance with various codes such as ASME and OSHA. The contractor must manage all aspects of maintenance, including labor, parts, tools, and compliance with legal regulations. Key responsibilities include carrying out preventative maintenance, testing, and prompt response to service calls. Emergency protocols for incidents, safety measures for working in confined spaces, and a Quality Control Program are also mandated. Furthermore, the contractor must maintain a computerized database to track all maintenance activities and issues. The scope includes cleaning and inspecting elevators, responding to emergencies, and ensuring compliance with infection control standards. The document emphasizes the contractor's qualifications, including experience, trained personnel, and maintaining proper safety standards throughout the maintenance process. This contract illustrates the VA's commitment to ensuring safe and efficient operation of healthcare facilities for veterans.

The VA Notice of Limitations on Subcontracting outlines compliance requirements for offerors regarding subcontracting in federal contracts, particularly for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) and Veteran-Owned Small Businesses (VOSBs). It specifies that for service contracts, no more than 50% of the payment received from the government may be allocated to non-certified entities. For general construction contracts, this limit is 85%, and for special trade construction, it is capped at 75%. The document details consequences for noncompliance, including potential penalties and the requirement for the contractor to provide documentation to demonstrate compliance. Offerors must complete and return a certification with their proposals to confirm adherence to these limitations. Failure to comply can lead to disqualification of bids and further legal repercussions. The document emphasizes the government's commitment to supporting veteran businesses while ensuring fair participation in federal contracting.

The file establishes fundamental contact information regarding the Cheyenne Veterans Affairs Medical Center (VAMC), highlighting Mike Pachel, an Energy Engineer affiliated with the facility. Key details include his office and cell phone numbers, as well as locations of importance such as Building 11 (Engineering), Building 13 (Boiler Plant), and parking areas available for visitors. The document indicates a focus on facilities management and energy efficiency within the context of VA operations. It serves as a resource for individuals seeking assistance or further information regarding energy engineering projects or inquiries at the Cheyenne VAMC, emphasizing the importance of clear communication channels within government facilities. Overall, this document acts as an informational guide to support stakeholders engaged with the Cheyenne VAMC, contributing to the broader objective of enhancing facility operations and infrastructure management as part of federal initiatives.

The Statement of Work for the Vertical Transportation Equipment Maintenance Contract at Cheyenne VA Medical Center outlines the framework for maintaining and repairing elevators and vertical transportation systems crucial to the operations of the Department of Veterans Affairs. The contract requires the selected contractor to provide skilled management, labor, tools, and materials necessary for regular maintenance and compliance with safety standards, including adherence to industry codes like ASME and NFPA. Key responsibilities include performing safety inspections, testing, and routine maintenance of the equipment, responding to service calls quickly, and maintaining thorough documentation in a computerized database. The contractor must also employ certified elevator mechanics, provide personal protective equipment, and ensure the safety of all personnel involved. Additionally, the contractor is tasked with maintaining high cleanliness and infection control standards, particularly given the medical facility's environment. Emergency protocols and background checks for contractor personnel are mandated, reflecting the importance of safety and security in servicing these vital systems. This SOW reflects the VA's dedication to upholding operational excellence in providing care for veterans while ensuring compliance with all safety and regulatory requirements.

The document outlines a maintenance contract proposal for elevators numbered 1 through 11, with a focus on their scheduled maintenance over several years, initiated on June 1, 2025. The contract presents a structured timeline, dividing maintenance into a base period and four optional extensions, each lasting twelve months. The base contract begins on June 1, 2025, and concludes on May 31, 2026, followed by options extending the contract through June 1, 2029. Each elevator will undergo maintenance consistent with this schedule for a total potential duration of five years. Furthermore, there is no specified cost information, indicating that unit prices and extended contract values are currently listed as zero, which may suggest pending evaluations or preliminary estimates. This document serves as a framework for the maintenance services, aiming to ensure continued operation and safety of elevator systems within a government or public infrastructure context. It emphasizes the importance of timely maintenance services for public facilities, ensuring they remain operational and compliant with safety standards.

The Department of Veterans Affairs is soliciting quotes for Elevator Maintenance Services as part of a Total Set-Aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns, under solicitation number 36C25925Q0346. Interested contractors must register in the System for Award Management (SAM) and be VetCert Certified. The scope of work involves maintaining elevators at the Cheyenne VA Health Care System. The performance period is estimated from May 15, 2025, to May 14, 2026, with several option years. Offerors are required to provide detailed technical documentation and pricing according to the schedule outlined in the solicitation. Quotations will be assessed based on technical capability, price, and past performance, with a focus on meeting or exceeding government performance standards. The submission deadline is April 22, 2025, with questions due by April 15, 2025. The document outlines specific evaluation criteria and conditions established by the Federal Acquisition Regulation and additional agency requirements. This solicitation emphasizes the government’s commitment to supporting SDVOSBs while ensuring high-quality services for veterans' facilities.