J035--Proj #TBD | Elevator Modernization | Elias/Prather
ID: 36C77626Q0039Type: Sources Sought
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFPCAC (36C776)INDEPENDENCE, OH, 44131, USA

NAICS

Other Building Equipment Contractors (238290)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- SERVICE AND TRADE EQUIPMENT (J035)

Original Source

https://sam.gov/workspace/contract/opp/ca2ec2a99659482b849bd961288af296/view
Timeline
    Description

    The Department of Veterans Affairs (VA) is seeking contractors for a nationwide elevator modernization initiative aimed at upgrading elevators and associated equipment at over 100 VA Medical Centers in Fiscal Year 2026. The project involves providing all necessary services, labor, materials, and equipment to ensure fully functional, code-compliant hydraulic and traction elevator systems, adhering to stringent federal and industry standards. This modernization effort is critical for maintaining operational efficiency and safety within VA facilities. Interested parties must register for a Vendor Day and Site Visit scheduled for January 14-15, 2026, in Cleveland, Ohio, and submit capability statements by December 3, 2025, to Leslie Prather at leslie.prather@va.gov. The anticipated solicitation will be released in early to mid-February 2026.

    Point(s) of Contact
    Leslie PratherContract Specialist
    (216) 447-8300
    leslie.prather@va.gov
    Files
    Title
    Posted
    36C77626Q0039_1.docx
    The Department of Veterans Affairs (VA) is conducting market research through a Sources Sought Notice for a nationwide elevator modernization initiative. This project aims to upgrade elevators and associated equipment at over 100 VA Medical Centers in Fiscal Year 2026. The VA will host a Vendor Day and Site Visit on January 14-15, 2026, in the Dayton and Cincinnati, Ohio area to engage industry partners, share preliminary project information, and gather feedback for future acquisition strategies. Interested parties must register by January 9, 2026, by emailing Leslie Prather (Leslie.Prather@va.gov) and Scott Elias (Scott.Elias@va.gov) with company details, point of contact, UEI Code, and attendee names and positions.
    36C77626Q0039_2.docx
    The Department of Veterans Affairs has issued a modification to a previous notice regarding Project #TBD, Elevator Modernization, for Elias/Prather. The key change is the relocation of the Vendor Day and Site Visit from the Dayton and Cincinnati, Ohio area to Cleveland, Ohio. All other terms and conditions of the original announcement remain the same. The solicitation number for this project is 36C77626Q0039, with a response date of January 9, 2026, at 5:00 PM Eastern Time. The contracting office is located in Independence, OH, and the point of contact is Leslie Prather.
    36C77626Q0039.docx
    The Department of Veterans Affairs (VA) is conducting a market survey for nationwide elevator modernization projects at VA Medical Centers. This Sources Sought Notice, for market research only, aims to identify potential sources for turnkey modernization of hydraulic and traction elevators. Projects will involve providing all necessary services, labor, materials, and equipment, including documentation, manuals, diagnostic tools, programming codes, and training for VA staff. The anticipated solicitation, planned for early to mid-February 2026, will be a competitive, firm-fixed-price contract. The procurement method and socio-economic set-aside will be determined by market research, considering NAICS codes 238290 and 561210. Interested contractors must submit capability statements by December 3, 2025, detailing company information, business size, statement of interest, bonding capacity, and relevant past experience in elevator modernization, specifically highlighting self-performed work and key personnel. Responses are limited to eight pages and must be submitted electronically as a single PDF.
    Attachment 01 Elevator Modernization Scope - final 11.6.25.docx
    The Department of Veterans Affairs (VA) seeks contractors for nationwide elevator modernization work at its medical centers and facilities. The scope includes furnishing all labor, materials, and services to deliver fully functional, code-compliant, and non-proprietary hydraulic and traction elevator systems. All work must comply with VA Master Specifications, the VA Elevator Design Guide, and numerous industry standards such as ASME A17.1, NFPA, and IBC, with more stringent requirements governing in cases of conflict. Contractors are responsible for comprehensive evaluations, recommending additional modernization strategies, and providing turnkey services including new machines, controls, wiring, operating panels, and car components. Non-proprietary requirements ensure open-market components, diagnostic tools, manuals, and programming codes are provided to the VA, prohibiting OEM-exclusive service contracts. Contractors must meet specific qualifications, including licensed mechanics with 5+ years of modernization experience, OSHA training, and a proven track record of at least three similar projects in healthcare, government, or institutional facilities. Deliverables include O&M manuals, diagnostic tools, VA staff training, and a minimum one-year warranty.
    Attachment 02 142110 Traction Elevator Modernization.pdf
    This government file outlines the comprehensive modernization of traction elevator systems, detailing engineering, furnishing, and installation requirements for passenger, service, and freight elevators. It specifies stringent qualifications for contractors and mechanics, emphasizing experience and certifications. The document mandates adherence to numerous federal and industry standards, including ASME, NEC, and NFPA, for all components and operations. Key aspects covered include power supply, emergency operations, safety features like ascending car overspeed protection, and specific requirements for control systems, wiring, and communication. The file also addresses environmental factors such as noise isolation and seismic requirements, ensuring high performance, safety, and accessibility in the modernized elevator systems, while adhering to the highest industry standards.
    Attachment 03 142410 Hydraulic Elevator Modernization.pdf
    This government file outlines the modernization of hydraulic elevators, detailing the engineering, furnishing, and installation requirements for complete systems in federal facilities. It specifies different elevator types (passenger, service/passenger, freight) with minimum loading ratings and emphasizes microprocessor control systems. Key sections cover extensive qualifications for contractors and mechanics, adherence to numerous federal and industry publications (ASME, NFPA, NEC, IBC), and detailed submittal requirements for shop drawings, samples, and equipment data. The document also includes strict performance standards for speed, stopping accuracy, noise, and vibration. Furthermore, it addresses emergency power, firefighter's service, independent service, medical emergency service, seismic requirements, and specific components like pump assemblies, hydraulic systems, and control panels, ensuring high safety and operational standards.
    Attachment 04 - Request For Information Revisions.docx
    This Request For Information (RFI) seeks to gather details from potential contractors regarding their qualifications and capabilities for elevator modernization projects for the federal government. The RFI covers various aspects, including past NAICS codes used for submissions, possession of GSA MAS or OASIS+ contracts, SBA certifications, and experience with recent elevator installation/modernization projects. It also inquires about the presence of certified elevator mechanics on staff, their experience level, and the firm's experience with both hydraulic and traction elevator modernization. Furthermore, the RFI asks about compliance with Buy American Act requirements and experience with projects completed without specifications and drawings. Finally, it invites additional information deemed beneficial for the government to understand elevator modernization requirements.
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    J035--Proj #TBD | Elevator Modernization | Elias/Prather
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