MN ARNG 34ID Post 1 Event Venue Space
ID: W912LM-25-Q-A001Type: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW7NG USPFO ACTIVITY MN ARNGLITTLE FALLS, MN, 56345-4173, USA

NAICS

Hotels (except Casino Hotels) and Motels (721110)

PSC

TRANSPORTATION/TRAVEL/RELOCATION- TRAVEL/LODGING/RECRUITMENT: LODGING, HOTEL/MOTEL (V231)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/9281e16f9c17439d91050c27be1f8243/view
Timeline
    Description

    The Department of Defense, through the Minnesota Army National Guard, is soliciting proposals for the provision of a large event venue space and catering services for the 34ID Post 1 Event scheduled for February 1-2, 2025, in the Minneapolis/St. Paul area. The contractor will be responsible for accommodating approximately 600 participants, providing meal services, childcare facilities, and necessary audio-visual equipment, while ensuring compliance with quality standards and security protocols. This event is part of the Yellow Ribbon Reintegration Program, which supports families during deployment transitions, highlighting the importance of such services in fostering community and support. Proposals are due by October 16, 2024, at 1:00 p.m. CST, with an anticipated contract award date of October 31, 2024. Interested parties should direct inquiries to Mr. Dan Bart at daniel.g.bart.mil@army.mil or call 320-616-6012.

    Point(s) of Contact
    Dan Bart
    (320) 616-6012
    daniel.g.bart.mil@army.mi
    Files
    Title
    Posted
    A 02 - PWS - 34ID Post1 Venue.docx
    The Performance Work Statement (PWS) outlines the requirements for the Contractor to provide banquet services for the Minnesota Army National Guard's Yellow Ribbon Reintegration Program event on February 1-2, 2025, in the Minneapolis/St. Paul area. The event aims to support families during deployment transitions and includes setup time on January 31. The contractor must furnish a banquet hall for 600 participants, childcare facilities, meal services, and necessary audio-visual equipment. Key aspects include maintaining adequate staff, adhering to quality standards through a Quality Assurance Surveillance Plan, and complying with security protocols. Meals, including options for dietary restrictions, will be provided on both event days. The contractor must also facilitate smooth parking arrangements for guests and ensure all facilities meet safety and cleanliness standards. Additionally, the document emphasizes the prohibition of trafficking in persons and outlines expectations regarding tax-free services and conditions for event cancellation linked to COVID-19. The overall aim is to ensure a successful and well-organized event that meets the needs of all attendees while following government regulations.
    B 01 - Combo Synopsis Solicitation - 34ID Post1 Venue.docx
    The Minnesota Army and Air National Guard is soliciting quotes for venue space and meal services for the 34ID Post 1 Event, with a Request for Quote (RFQ) issued on October 1, 2024. The solicitation (W912LM-25-Q-A001) is set to close on October 14, 2024. The required services include one venue space and meals for adults and children, as detailed in the Performance Work Statement (PWS). The contract is 100% set aside for small businesses with a size standard of $40 million. Evaluation criteria prioritize price, technical capability, and past performance, with the possibility of awarding partial or multiple contracts. Offerors must be registered in the System for Award Management (SAM) and provide quotes valid for 60 days. The document includes several mandatory clauses regarding compliance with federal requirements, such as prohibitions on contracting with entities requiring confidentiality agreements that restrict reporting waste or fraud. This solicitation exemplifies the government's commitment to utilizing small businesses for public service events while ensuring adherence to legal and ethical standards in procurement.
    B 04 - SCA Wage Determination 2015-4945 Rev26.docx
    This document serves as the Wage Determination for federal contracts governed by the Service Contract Act, detailing the minimum wage rates and fringe benefits required for various occupations in Minnesota and Wisconsin. It outlines two executive orders affecting wage rates: Executive Order 14026, which mandates a minimum wage of $17.20 per hour for contracts entered into or renewed after January 30, 2022, and Executive Order 13658, applicable to contracts awarded between January 1, 2015, and January 29, 2022, requiring $12.90 per hour. The document provides a detailed occupational listing with corresponding wage rates and notes that these rates may be annually updated. Key points include mandatory fringe benefits, such as health and welfare, vacation, and holiday leave. The document also emphasizes compliance with the Executive Orders regarding paid sick leave and outlines procedures for requesting additional classifications or wage rates for unlisted occupations. It stresses the significance of adhering to these guidelines to ensure compliance with federal labor regulations and protect workers’ rights, especially critical in the context of government RFPs, federal grants, and local procurements.
    B 08 - Combo Synopsis Solicitation v2 - 34ID Post1 Venue.docx
    The Minnesota Army and Air National Guard is soliciting proposals for a venue space and catering services for the 34ID Post 1 Event, detailed under solicitation number W912LM-25-Q-A001. Proposals must meet specifications outlined in the Performance Work Statement (PWS) for various services, including event venue space, adult and children's meals. This solicitation is open only to small businesses, with a size standard of $40 million, and proposals are due by 16 October 2024, at 1:00 p.m. CST. The anticipated contract award date is 31 October 2024. Quotes will be evaluated based on price, technical aspects, and past performance, with an emphasis on innovative solutions. All participating companies must be registered with the System for Award Management (SAM) and comply with specified federal regulations, including numerous clauses related to labor standards, procurement integrity, and subcontractor requirements. The government may issue a single award or multiple contracts based on proposals received, encouraging businesses to provide their past performance information and feasible delivery dates.
    Lifecycle
    Title
    Type
    MN ARNG 34ID Post 1 Event Venue Space
    Currently viewing
    Combined Synopsis/Solicitation
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