W083--Winter Haven Event 2024 Tent Package Rental
ID: 36C24525Q0019Type: Combined Synopsis/Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF245-NETWORK CONTRACT OFFICE 5 (36C245)LINTHICUM, MD, 21090, USA

NAICS

All Other Consumer Goods Rental (532289)

PSC

LEASE OR RENTAL OF EQUIPMENT- TEXTILES, LEATHER, FURS, APPAREL AND SHOE FINDINGS, TENTS AND FLAGS (W083)

Original Source

https://sam.gov/opp/1e3466ebca8344e3b19f653345a7f50a/view
Timeline
    Description

    The Department of Veterans Affairs is seeking proposals for the rental and service of a comprehensive outdoor tent package for the Winter Haven Homeless Stand-down event at the Washington DC VA Medical Center, scheduled for November 1-3, 2024. The contractor will be responsible for providing all necessary equipment, including tents, tables, chairs, food warmers, heaters, and sanitation stations, while ensuring adherence to high-quality standards and environmental stewardship. This initiative is crucial for supporting veterans and the community by creating a dignified and well-managed event experience. Interested contractors must attend a site visit on October 3, 2024, and submit any questions by October 9, 2024; the estimated total award amount for this contract is $12.5 million, with all communications directed to Contracting Officer Theresa Thomas at theresa.thomas7@va.gov.

    Point(s) of Contact
    Theresa ThomasContracting Officer
    410-642-2411 x25261
    theresa.thomas7@va.gov
    Files
    Title
    Posted
    36C24525Q0019_1.docx
    The Department of Veterans Affairs (VA) is soliciting proposals for a tent package rental for the Winter Haven Homeless Stand-down event at the Washington DC VA Medical Center, scheduled for November 1-3, 2024. The project requires a comprehensive outdoor event setup that includes tents, tables, chairs, food warmers, heaters, cleaning stations, and other logistical support. Contractors will be responsible for the delivery, installation, and breakdown of the setup, adhering to safety and environmental regulations. A site visit is planned for October 3, 2024, for interested bidders, with all questions due by October 9, 2024. All work must comply with VA quality control standards, and contractors must ensure all materials are safe and defect-free. The goal is to provide veterans and the community with a high-quality event experience while managing all operational aspects effectively. The solicitation emphasizes the necessity for careful planning and management, with clear responsibilities assigned to both the contractor and the program manager for successful execution.
    36C24525Q0019 Winter Haven Event.pdf
    The document outlines a Request for Quote (RFQ) from the Department of Veterans Affairs for the rental and service of a tent package for a Winter Haven Veterans event planned for November 2, 2024. The contractor is expected to supply tents, tables, chairs, food warmers, heating equipment, and other necessary materials while ensuring high-quality service and environmental stewardship. Key components include a scope of work detailing installation, project management, and the requirement for a pre-event walk-through. The contractor must provide all labor, materials, and equipment for the event setup scheduled for November 1, with breakdown required by November 3. Payment is to be made electronically, and the total award amount is estimated at $12.5 million. Compliance with various Federal Acquisition Regulation (FAR) clauses, quality control measures, and communication protocols with a government-appointed Program Manager is emphasized. This solicitation forms part of the government's strategy to support veteran events with comprehensive resources and management, underscoring the importance of providing a dignified environment for service members.
    WinterHaven Site_Without Tent Names.pdf
    The document outlines a project plan for the DCVAMC site, detailing various logistical elements required for a healthcare initiative. It includes specifications for multiple tents of varying sizes configured for different purposes, such as vaccination clinics, mental health services, registration areas, and general support for attendees, including winter gear distribution. The layout emphasizes the construction of shelters like a new bus stop and bicycle racks, along with health service stations for primary care and mental health, aiming to enhance patient accessibility and comfort. The plan indicates a strong focus on providing immediate health services in a supportive environment, underscoring the federal government's commitment to public health and wellness. This initiative likely seeks funding through federal or state RFPs and grants, reflecting a structured approach to improve healthcare delivery in response to community needs.
    Lifecycle
    Title
    Type
    W083--Winter Haven Event 2024 Tent Package Rental
    Currently viewing
    Combined Synopsis/Solicitation
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