J041--J041/238220 | Heating and Cooling | HVAC Refrigeration Equipment Replacement for Walk-in Fridge | Philadelphia VA Medical Center | Small Business
ID: 36C24425Q0414Type: Combined Synopsis/Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF244-NETWORK CONTRACT OFFICE 4 (36C244)PITTSBURGH, PA, 15215, USA

NAICS

Plumbing, Heating, and Air-Conditioning Contractors (238220)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING, AND AIR CIRCULATING EQUIPMENT (J041)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/6c691c6c985d4edcb72c63b046a6bf06/view
Timeline
    Description

    The Department of Veterans Affairs is seeking qualified small businesses to provide HVAC refrigeration equipment replacement for a walk-in fridge at the Philadelphia VA Medical Center. The procurement aims to replace outdated refrigeration systems that are no longer operational, ensuring the facility maintains its operational efficiency and compliance with federal standards. This contract, set aside for small businesses under NAICS code 238220, requires adherence to specific technical standards and wage determinations as outlined in the Service Contract Act. Interested contractors must submit their proposals via email by March 19, 2025, and direct any inquiries to Contract Specialist Eric Christy at Eric.Christy@va.gov.

    Point(s) of Contact
    Eric ChristyContract Specialist
    Email Only
    Eric.Christy@va.gov
    Files
    Title
    Posted
    36C24425Q0414.docx
    The file outlines a Request for Quote (RFQ) issued by the Department of Veterans Affairs for the replacement of HVAC refrigeration equipment at the Philadelphia VA Medical Center. The solicitation, referenced as number 36C24425Q0414, is specifically set aside for small businesses under the NAICS code 238220. It details the need for replacing failing components of a walk-in cooler due to end-of-life conditions and requires contractors to provide all necessary parts, labor, and materials. Contractors must adhere to specific technical standards, including specifications for a condensing unit and evaporator coil, and comply with the Service Contract Act's wage determinations. The submission process mandates clear separation of administrative, technical, and pricing sections, emphasizing that technical quotes are limited to 15 pages. Evaluation will be based on a Lowest Price Technically Acceptable (LPTA) methodology. The response to the RFQ must be submitted via email by March 19, 2025, with detailed instructions provided in the solicitation document. Questions regarding the RFQ must be directed to the designated Contract Specialist, Eric Christy. The project underscores the VA's focus on maintaining functional and compliant facilities for veteran care through methodical procurement processes.
    P07 WD 2015-4233 Rev32 12-23-2024.pdf
    The document primarily addresses wage determinations for contracts subject to the Service Contract Act, specifically for Pennsylvania's Delaware and Philadelphia counties. It outlines the required minimum wage rates based on the applicable Executive Orders, which mandate that contractors pay covered workers a specified minimum hourly wage depending on the contract's award date. Rates include a higher minimum for contracts entered into after January 30, 2022, and detailed occupational wage rates across various job categories, alongside fringe benefits like health and welfare provisions. Additionally, it mentions compliance regulations related to sick leave, vacation, and the requirements for attire if uniforms are mandated. The document provides guidance on the process for classifying new job titles and wage rates that may not be explicitly listed. It ensures contractors follow strict adherence to the wage standards, demonstrating the government's commitment to fair compensation and worker protection in publicly funded contracts. This wage determination serves as a critical framework for government RFPs and grants, ensuring that contractors uphold equitable labor practices.
    Questions and Answers 02-10-2025.docx
    The Philadelphia VA Medical Center has issued a Request for Proposals (RFP) for the replacement of refrigeration equipment. This is a new contract, as the equipment has not been recently updated or replaced. The document includes preliminary questions and answers regarding the RFP process. Notably, the only publicly accessible information regarding this solicitation can be found in the attached documents available on SAM.gov. This highlights the VA's initiative to procure necessary services while ensuring compliance with federal guidelines for transparency and accessibility in government contracting. The focus on replacing outdated refrigeration systems is crucial for maintaining operational efficiency within the medical facility.
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