58--NEXRAD Optical Encoders
ID: 1305M225Q0027Type: Solicitation
Overview

Buyer

COMMERCE, DEPARTMENT OFNATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATIONDEPT OF COMMERCE NOAANORFOLK, VA, 23510, USA

NAICS

Other Measuring and Controlling Device Manufacturing (334519)

PSC

RADAR EQUIPMENT, EXCEPT AIRBORNE (5840)

Original Source

https://sam.gov/opp/e78e6ecf369445208e87b639d945dd5f/view
Timeline
    Description

    The Department of Commerce, specifically the National Oceanic and Atmospheric Administration (NOAA), is seeking proposals for the procurement of optical encoders as logistics spares for the Weather Surveillance Radar 1988 Doppler (WSR-88D) system, integral to the Next Generation Weather Radar (NEXRAD) program. The procurement aims to ensure the operational integrity of the radar system by acquiring encoders that meet stringent mechanical and electrical specifications, including environmental tolerance and performance standards. This initiative underscores the federal government's commitment to enhancing weather forecasting capabilities and public safety, as the NEXRAD program plays a crucial role in weather monitoring and forecasting operations. Interested vendors must submit their proposals by adhering to the outlined requirements, with the contract performance period set from July 1, 2025, to June 30, 2028. For further inquiries, potential offerors can contact Kevin J. Buum at KEVIN.J.BUUM@NOAA.GOV or by phone at 816-426-7461.

    Point(s) of Contact
    BUUM, KEVIN J.
    (816) 426-7461
    KEVIN.J.BUUM@NOAA.GOV
    Files
    Title
    Posted
    Instructions_for_Shipment.pdf
    The document outlines the requirements for marking and barcoding supplies destined for the National Logistics Support Center (NLSC) operated by the National Weather Service. It specifies that all procured items must be individually packaged and labeled following MIL-STD standards for shipment and storage. The markings must include essential information such as the National Stock Number (NSN), contractor details, item descriptions, quantities, and contract numbers. Additionally, distinct requirements for unit packs, intermediate containers, and exterior containers are detailed, describing the necessary text and bar code markings. Each type of container has specific identification and contractual information that must be displayed clearly, ensuring compliance and traceability during shipment. Containers with multiple NSNs must be labeled as "MULTIPACK" and include detailed weight, volume, and hazardous material identification if applicable. Shipping labels must conform to carrier practices, and bar codes must follow specified symbology standards for ease of scanning. The overall document serves as a compliance guide for vendors supplying materials to the government, ensuring accurate and safe logistics management while facilitating efficient tracking and inventory processes.
    Pricing_Schedule.xlsx
    The government file discusses a Request for Proposal (RFP) concerning NEXRAD Optical Encoders, designated as RFP 1305M225Q0027. The contract spans three ordering periods over a total duration of three years, starting from July 1, 2025, and ending on June 30, 2028, with no option years. Offerors are instructed to complete a pricing schedule for the estimated quantities of optical encoders required, which include a total of 38 production units for the first ordering period. Notably, for initial procurement, two units must undergo First Article Testing (FAT), to be delivered within a preferred timeframe of 26 weeks, with a mandatory completion of testing within 30 days before acceptance. The document details production and delivery timelines for each ordering period, indicating that finalized award contract dates will be provided later. It emphasizes that offerors with previous FAT approval for the encoders are exempted from FAT pricing for the quantity specified. This RFP aims to procure essential optical encoders while maintaining stringent testing and delivery protocols to ensure quality assurance and timely execution.
    Sol_1305M225Q0027_Amd_0001.pdf
    The document pertains to Amendment No. 0001 for Solicitation No. 1305M225Q0027, which outlines the procedures for submitting offers and acknowledges the amendment's changes. Specific instructions are provided for contractors regarding acknowledgment of receipt of the amendment, including potential rejection of offers if not received on time. Additionally, questions from vendors regarding the procurement of Optical Encoders are addressed. The government clarifies that the encoders are custom-manufactured and not brand-specific. It confirms a production order of 40 units for those who have passed the First Article Testing (FAT). Vendors are allowed to propose improvements to legacy components for increased manufacturability, although these changes must be tested for viability. Clarifications on specifications regarding timing diagrams are also included. Overall, the document serves as an official modification to enhance understanding and compliance among contractors involved in the procurement process.
    Sol_1305M225Q0027.pdf
    The document outlines a Request for Proposal (RFP) issued by the government for the procurement of optical encoders to replenish logistics spares, establishing multiple award Indefinite Delivery Indefinite Quantity (IDIQ) contracts with firm-fixed price tasks. The performance period is from July 1, 2025, to June 30, 2028, segmented into three ordering periods. Interested vendors must submit detailed information, including their technical approach, pricing, past performance references, and compliance with various federal regulations. The evaluation will consider technical capability, schedule feasibility, warranty proposals, past performance, and pricing in a best-value selection process. Specific requirements such as first article testing and delivery timelines are highlighted, along with insurance and compliance mandates for successful bidders. Emphasis is placed on small business participation and the AbilityOne program to support employment for individuals with disabilities. Overall, the RFP serves as a structured approach for the government to acquire necessary equipment while promoting compliance with federal contracting and socio-economic policies.
    Statement_of_Work.pdf
    The National Weather Service (NWS) Radar Operations Center (ROC) seeks to procure optical encoders as logistics spares for the Weather Surveillance Radar 1988 Doppler (WSR-88D) system, which is crucial for the Next Generation Weather Radar (NEXRAD) program. This specification outlines the required mechanical and electrical characteristics for the optical encoders, including measurements, environmental tolerance, and performance standards. Key technical requirements include precise dimensions, a specified temperature operational range of -49 to +50 degrees Celsius, and adherence to ANSI TIA-422 electrical signaling standards. The encoders must also be resistant to humidity, fungus, and shock, ensuring reliability under various conditions. Compliance with extensive testing and inspection protocols is mandatory prior to shipment. The document reflects the federal government’s commitment to maintaining and enhancing weather forecasting capabilities and public safety, as the NEXRAD program supports vital weather monitoring and forecasting operations. The specified optical encoders will contribute to the operational integrity of the radar system, key to fulfilling NWS, NOAA, and Department of Commerce objectives.
    Lifecycle
    Title
    Type
    NEXRAD Optical Encoders
    Currently viewing
    Solicitation
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