Request for Information for Fresh Milk and Dairy Products support for DLA Troop Support to military customers in El Paso, TX and New Mexico.
ID: SPE300-24-R-0009Type: Sources Sought
Overview

Buyer

DEPT OF DEFENSEDEFENSE LOGISTICS AGENCYDLA TROOP SUPPORTPHILADELPHIA, PA, 19111-5096, USA

PSC

DAIRY FOODS AND EGGS (8910)

Original Source

https://sam.gov/opp/597a6f1baf114ec0b8f1109707bf9c16/view
Timeline
    Description

    The Department of Defense, through the Defense Logistics Agency (DLA) Troop Support, is soliciting proposals for an indefinite quantity contract to supply fresh milk and dairy products to military customers located in El Paso, Texas, and New Mexico. The contract will service four groups of military installations, including Fort Bliss, Holloman Air Force Base, Kirtland Air Force Base, and Cannon Air Force Base, with a strong emphasis on the freshness and timely delivery of products, including emergency orders. This procurement is vital for ensuring that military personnel have access to essential dairy supplies, adhering to strict quality and delivery standards. Interested vendors must submit their proposals by the specified deadline, with the contract period expected to run from December 22, 2024, to December 26, 2027. For further inquiries, potential offerors can contact Gregory Barksdale at gregory.barksdale@dla.mil or Amanda Quaile at Amanda.Quaile@dla.mil.

    Files
    Title
    Posted
    Amendment 1 - SF30_SPE30024R00090001.PDF
    ATTACH_Attachment_3__STORES_MANUAL.pdf
    The Subsistence Total Ordering and Receipt Electronic System (STORES) EDI Implementation Guidelines provide a framework for Electronic Data Interchange (EDI) communications between the Defense Logistics Agency (DLA) Troop Support and vendors. Updated in January 2014, the document outlines the testing process, required transaction sets, production procedures, and specific EDI guidelines for three main transaction types: catalog updates (832), purchase orders (850), and invoices (810). Vendors must secure successful testing for each transaction type before going live. Clear specifications dictate submission deadlines for catalog updates, and the protocol for handling errors during the production phase is established, emphasizing timely problem recovery. The guidelines also detail mandatory and conditional data elements required in EDI submissions, ensuring regulatory compliance and accuracy in inventory management. The purpose of these guidelines is to streamline interactions, improve efficiency, and ensure accuracy in orders for subsistence items ordered by U.S. military and government facilities. By adhering to these protocols, DLA aims to foster robust partnerships with prime vendors while facilitating the effective management of food supply chains.
    Attachment 1 - Schedule of Items.xlsx
    The document SPE300-24-R-0009 outlines a Request for Proposal (RFP) for the supply of milk and dairy products to various military installations, including Ft. Bliss, Holloman AFB, Kirtland AFB, and Cannon AFB, for the period of May 4, 2024, to May 1, 2027. It specifies the required items categorized into fluid milk and other dairy products, with variations established for Tier 1 and Tier 2 pricing based on projected use. Each group presents detailed information on specific milk types, such as whole, low-fat, and chocolate milk, along with other dairy items like sour cream and buttermilk, including estimated usage over different durations. The vendors must complete multiple columns to provide their offers, including unit pricing, product codes, and wholesale prices. The overarching aim of the RFP is to procure quality dairy supplies for military facilities to meet nutritional needs while ensuring competitive pricing and compliance with procurement policies. This structured request facilitates transparent bidding, allowing the government to engage compliant suppliers in a vital food service sector.
    Attachment 1 - Schedule of Items.xlsx
    Attachment 1 - Updated Schedule of Items.xlsx
    The document SPE300-24-R-0009 outlines the Schedule of Items for proposals regarding the supply of milk and dairy products to various military bases, including Ft. Bliss, Holloman AFB, Kirtland AFB, and Cannon AFB. The RFP details the submission requirements for offerors, specifying the need to complete designated columns for various line item numbers (CLINs), which categorize products into fluid milk and other dairy items across different tiers for varying timeframes from May 2024 to May 2027. Each group focuses on specific product descriptions such as whole milk, low-fat milk, buttermilk, and other dairy products, listing unit sizes, estimated usage quantities, and wholesale price specifications. The bid structure requires careful attention to pricing for fluid milk and incremental price submissions for other dairy items categorized into distinct tiers. The document serves to facilitate competitive bidding for the procurement of these essential food supplies, ensuring that military personnel have access to dairy products while adhering to federal grant and procurement regulations.
    Attachment 2 - Ordering Points.xlsx
    The document outlines various delivery points and customer facilities related to military installations, primarily at Fort Bliss, Texas, and other Air Force Bases in New Mexico. It details specific ordering points, shipping destinations, and addresses including customer contact information. The structure includes customer names, facility descriptions, addresses, delivery instructions, and service details. Key facilities covered include several locations at Fort Bliss, such as the Warrior and MEB units, as well as Holloman and Kirtland Air Force Bases. Each entry specifies delivery instructions, scheduling up to five deliveries a week during assigned hours. Customer contacts for each facility are provided to facilitate communication and coordination. This information is critical for government procurement processes to ensure proper logistics and service delivery for military operations. The document serves as a reference for managing contracts involving food services or supplies, emphasizing structured organization to support military readiness and resource distribution.
    Attachment 2 - Ordering Points.xlsx
    Market Research Survey - El Paso TX and NM.pdf
    SPE30024R0009.pdf
    The document outlines various federal and state/local Requests for Proposals (RFPs) and grants related to government projects. It emphasizes the importance of complying with regulations and standards when responding to these opportunities. The primary focus is on ensuring that grant applications and RFP submissions are thorough, precise, and reflect the applicants' capabilities and past performance. Specific sections detail guidelines for structuring proposals, presenting qualifications, and managing project funds effectively. Additionally, it mentions the necessity of coordinating with stakeholders, maintaining transparency throughout the funding process, and ensuring all submissions align with the procurement regulations relevant to each grant or RFP. The document serves as a comprehensive guide for potential applicants navigating government funding and proposal submissions, highlighting critical factors for successful engagement in governmental funding opportunities.
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