Electronic Postage Services
ID: 05GA0A25Q0018Type: Combined Synopsis/Solicitation
Overview

Buyer

GOVERNMENT ACCOUNTABILITY OFFICEGAO, EXCEPT COMPTROLLER GENERALUS GAO ACQUISITION MANAGEMENTWASHINGTON, DC, 20548, USA

NAICS

Postal Service (491110)

PSC

SUPPORT- ADMINISTRATIVE: MAILING/DISTRIBUTION (R604)

Original Source

https://sam.gov/opp/1248fdaf93e243dd8f249f89598feaa1/view
Timeline
    Description

    The U.S. Government Accountability Office (GAO) is seeking proposals for Electronic Postage (E-Postage) services to centralize and streamline its mailing and postage management needs. The objective of this procurement is to provide a comprehensive online system that allows for centralized tracking of postage costs and types, thereby eliminating the need for mail equipment purchases or rentals across various GAO offices nationwide. This initiative is crucial for optimizing the GAO's mailing operations while ensuring compliance with security standards such as FedRAMP and managing expenses effectively. Interested vendors must submit their quotations by April 3, 2025, with a firm-fixed price contract expected to cover a base period from July 1, 2025, to June 30, 2026, and four optional renewal periods extending through June 30, 2030. For further inquiries, potential bidders can contact Adrienne R. Washington at washingtona@gao.gov or call 202-512-7460.

    Point(s) of Contact
    Adrienne R. Washington
    (202) 512-7460
    washingtona@gao.gov
    Adrienne R. Washington
    (202) 512-7460
    washingtona@gao.gov
    Files
    Title
    Posted
    05GA0A25Q0018 Questions and Answers .pdf
    The document is an amendment to RFQ 05GA0A25Q0018 regarding Electronic Postage Services, focusing on the required security standards for vendors. It specifies that potential vendors must be FedRAMP Authorized or provide a System and Organization Controls (SOC 2) report, requiring an independent third-party attestation for compliance. The amendment clarifies that existing SOC 2 areas of focus include security, availability, confidentiality, processing integrity, and privacy, all of which are necessary for a valid proposal. Moreover, while the system must safeguard Personally Identifiable Information (PII) as per the Controlled Unclassified Information Registry, there is no obligation for the solution to be cloud-based or hosted in GovCloud. The document also notes that GAO adheres to NIST 800-53 guidelines and indicates the proposal is a recompete of a previous contract, providing the last award number for reference. Overall, the document establishes the essential compliance criteria for security and operational standards in the bid process for electronic postage services within government procurement frameworks.
    25Q0018 E-POSTAGE Amend 00002 ARW SGN 0416202530.pdf
    The document outlines Amendment 0002 to the Request for Quotation (RFQ) 05GA0A25Q0018 from the U.S. Government Accountability Office (GAO) regarding Electronic Postage services. Effective April 16, 2025, this amendment cancels the RFQ, which was originally intended to establish a Firm-Fixed Price contract for centralized mailing services over a base period and four option years, from July 1, 2025, to June 30, 2030. The envisioned services aimed to streamline postage management and reduce costs associated with mail equipment and meter rentals. The primary deliverables included an online system for tracking postage usage, compliance with security standards such as FedRAMP, and the capability to manage postage expenses for multiple GAO locations nationwide. All potential bidders were instructed to follow specific proposal submission guidelines, which included submitting their technical and pricing volumes separately. The amendment reflects the GAO's proactive approach to contract management and responsiveness to operational needs by effectively terminating the solicitation process to reassess requirements. Overall, this document illustrates government procurement processes, emphasizing compliance, cost-effectiveness, and efficient postal operations management.
    Amendment 0001 to RFQ 05GA0A25Q0018 E-Postage.pdf
    The document is an amendment to Request for Quotation (RFQ) 05GA0A25Q0018, issued by the Government Accountability Office (GAO), concerning Electronic Postage services. The primary aim is to extend the deadline for quotations from March 27, 2025, to April 3, 2025, at 10:00 AM EST. The contract involves a fixed-price agreement over a twelve-month base period (July 1, 2025 - June 30, 2026) and four optional periods extending through June 30, 2030. Services include centralized access for postage needs, expense tracking, and compliance with various regulations, with the goal of eliminating equipment rentals and maintenance costs. Quoters are required to submit a two-volume proposal, focusing on technical capability and pricing, and must provide their best terms upfront since discussions may not occur post-submission. Critical technical requirements include a FedRAMP-approved online system for postage management and centralized control of mailing expenses. The evaluation will weigh technical factors more heavily than price. Overall, this RFQ aims to secure a reliable vendor to enhance GAO's mailing processes while adhering to strict federal acquisition regulations and ensuring accountability in postage management.
    SF1449 RFQ 05GA0A25Q0018 E-Postage Services.pdf
    The U.S. Government Accountability Office (GAO) is issuing a Request for Quotation (RFQ) for Electronic Postage (E-Postage) mailing services intended to streamline management and tracking of postage costs. This solicitation requests a contractor for a firm-fixed price contract covering a base period from July 1, 2025, to June 30, 2026, with four optional renewal years. Vendors must provide comprehensive quotations, demonstrating their technical capabilities and pricing competitive enough to ensure best value. The E-Postage system will facilitate centralized control over postage transactions, ensure compliance with security standards (FedRAMP or SOC 2), and alleviate the need for maintenance and operational costs associated with traditional mailing systems. The expectations include online system access, technical support, training, and the provision of additional mailing equipment. Evaluation of vendor proposals will concentrate on technical capabilities, management approaches, and pricing, with an emphasis on cost-effectiveness relative to quality and feasibility, and awards will generally be made without further discussions. The RFQ submission deadline is set for March 27, 2025, and the final award decision will be influenced by the proposal's overall benefit to the GAO's operations.
    Statement of Work E-Postage Services.pdf
    The E-Postage Mail Processing Services contract aims to centralize the Government Accountability Office's (GAO) mailing and postage needs, providing cost tracking and eliminating the necessity for mail equipment purchases or rentals. Each GAO office will have staff responsible for processing USPS mail via an online system linked to USPS, ensuring centralized management and monitoring of postage costs and usage. The proposal outlines essential functionalities, including FedRAMP compliance for security, technical support, account security, and the ability to print stamps and postage on demand. The contract is intended for various field office locations across the U.S., such as Atlanta, Boston, and Chicago, to facilitate efficient mail processing. The service will be active for a 12-month base period starting from July 1, 2025, with four additional optional extensions. Overall, this initiative aims to optimize the GAO's mailing operations while managing expenses effectively.
    Lifecycle
    Title
    Type
    Electronic Postage Services
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    Combined Synopsis/Solicitation
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