Management and Room Scheduling Software For VA Puget Sound Health Care System
ID: 36C26025Q0147Type: Sources Sought
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF260-NETWORK CONTRACT OFFICE 20 (36C260)VANCOUVER, WA, 98662, USA

NAICS

Computer Facilities Management Services (541513)

PSC

IT AND TELECOM - BUSINESS APPLICATION/APPLICATION DEVELOPMENT SOFTWARE AS A SERVICE (DA10)
Timeline
    Description

    The Department of Veterans Affairs is seeking qualified vendors to provide Management and Room Scheduling Software for the VA Puget Sound Health Care System in Washington. The software must enhance space management and operational efficiency by conducting field verification surveys, maintaining architectural drawings, implementing a space management system for room assignments, and developing a mobile-accessible scheduling system. This initiative is vital for the VA's mission to optimize resource management and improve healthcare service delivery. Interested parties can contact Adam Hill at adam.hill3@va.gov or call 360-619-5977 for further details.

    Point(s) of Contact
    Files
    Title
    Posted
    The Sources Sought Notice outlines a request for management and room scheduling software from the VA Puget Sound Health Care System. The project aims to enhance space management and operational efficiency within the healthcare facilities. Key tasks include conducting field verification surveys, uploading and updating architectural drawings, implementing a space management system to track room assignments and report generation, and developing a robust scheduling system that supports mobile access for users. Additionally, the vendor is expected to create and maintain a library of mechanical, plumbing, and electrical drawings, provide real-time occupancy tracking systems, and ensure ongoing updates to all software and systems involved. The vendor will also conduct training for medical center staff and supply necessary hardware such as high-resolution tablets. This initiative is crucial for the VA's mission to effectively manage existing resources and support the delivery of healthcare services. The project emphasizes compliance with established standards and the need for adaptability in a changing environment, showcasing the VA's dedication to improving facility management through innovative technology solutions.
    Lifecycle
    Similar Opportunities
    U001-- RED RIVER SOFTWARE SUBSCRIPTION BASE 4
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking responses from small businesses, particularly Service-Disabled Veteran-Owned and Veteran-Owned Small Businesses, for an annual software subscription for the "Conference Room Scheduler" program at the Phoenix VA Healthcare System. The objective of this procurement is to enhance the scheduling and administration of training and conference rooms, thereby improving interactions and services for both employees and veterans. This software is crucial for managing training sessions and meetings efficiently, contributing to better communication and reduced complaints within the organization. Interested contractors must submit their capabilities and relevant information by December 11, 2024, to Contract Specialist Jose A. Espinoza at jose.espinoza3@va.gov, with the contract period expected to commence on November 15, 2024, and potentially extend for one additional year.
    7F20--Patient Check-In and BTSSS Self Service Kiosks (VA-25-00024443)
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) is seeking to procure 84 freestanding Patient Check-In and BTSSS self-service kiosks, which will include printers and scanners, along with 168 extended warranties to enhance their coverage from 12 to 36 months. The VA intends to award a firm fixed price sole-source contract to Minuteman Technology Services, LLC, the only authorized distributor of the existing VKIOSK system that utilizes Vetlink software; however, they are conducting market research to explore alternative software solutions that may meet their requirements. This procurement is crucial for improving patient check-in processes and enhancing service delivery within VA facilities. Interested parties must submit their responses by January 7, 2025, to the contract specialist, Juan C. Perez, at juan.perez5@va.gov or by phone at 512-981-4467.
    Building Records & File Management
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) is seeking a contractor to provide Building Records and File Management services, specifically targeting the maintenance and accessibility of building records through a web portal. The primary objective of this procurement is to ensure the accuracy of Life-Safety Drawings and to support the operational efficiency of VA facilities by archiving records, maintaining AutoCAD and Revit models, and providing technical support. This initiative is crucial for enhancing safety and compliance with federal regulations, particularly in managing sensitive health information. The contract is awarded solely to VLogic Systems, Inc. and spans from January 7, 2025, to January 6, 2026, with four optional extension periods. For further inquiries, interested parties can contact Dominic Tanglao at dominic.tanglao@va.gov or Matthew Newell at matthew.newell@va.gov.
    6530--REQUEST FOR INFOMATION: Exam Tables
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) is seeking qualified vendors to provide twenty-two new exam tables and related accessories for the Beckley VA Medical Center in Beckley, West Virginia. The procurement includes the delivery of the new equipment and the removal of existing tables, with specific requirements such as power height adjustment, a minimum lifting capacity of 650 pounds, and advanced safety features. This initiative is crucial for enhancing the operational capabilities of the VA in delivering healthcare services to veterans. Interested parties must submit their responses, including business classification and pricing information, by December 30, 2024, to the Contracting Officer, Ryan Singletary, at Ryan.Singletary@va.gov.
    DA10-- Rauland Responder 5 Application Maintenance and Support Services
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking responses for maintenance and support services for the Rauland V Nurse Call System, as outlined in their Request for Information (RFI). The procurement aims to gather insights for planning a potential contract that includes annual software support, maintenance, and necessary repairs over a base year and four option years, ensuring compliance with federal information security laws and technical requirements. This initiative is critical for maintaining effective IT systems that support healthcare providers in responding to the needs of veterans, reflecting the VA's commitment to quality care and operational efficiency. Interested vendors must submit their responses by December 31, 2024, with a page limit of ten pages, and can direct inquiries to Contract Specialist Daniel Dinocera at Daniel.Dinocera@va.gov.
    7H20--DynaCAD 5 Software Connections & License
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) is preparing to issue a presolicitation notice for the procurement of DynaCAD 5 software connections and licenses for the James A. Haley Veterans Hospital in Tampa, Florida. This acquisition aims to address the increasing patient needs at the facility and is exclusively set aside for Service Disabled Veteran Owned Small Businesses (SDVOSB). The contract will be awarded on a firm fixed price basis for a one-year term, with a Request for Quote (RFQ) expected to be released on December 27, 2024, and responses due by December 31, 2024. Interested vendors must register in the System for Award Management (SAM) and submit capability statements along with authorization letters from the original manufacturer, with all inquiries directed to Contract Specialist Leonora R. Simmons at leonora.simmons@va.gov or 813-972-7592.
    J072 – Maint/repair/rebuild of equipment- household and commercial furnishings and appliances.
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking contractors for the maintenance, repair, and rebuilding of household and commercial furnishings and appliances at the Puget Sound VA Medical Center in Seattle, Washington. The contractor will be responsible for providing all necessary personnel, equipment, tools, materials, vehicles, supervision, and other services required to fulfill this contract. This procurement is crucial for ensuring the operational efficiency and comfort of the medical facility, which serves veterans in the region. The anticipated Request for Quote will be issued by the end of December 2024, with an expected award date in the second week of January 2025. Interested parties can contact Subrina Cantil at Subrina.Cantil@va.gov for further information.
    V999--Furniture Relocation and Installation Services
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking proposals for Furniture Relocation and Installation Services at the Greater Los Angeles VA Healthcare System. This procurement aims to enhance the operational efficiency of the facility by providing comprehensive relocation and installation services, with a strong emphasis on engaging Service-Disabled Veteran-Owned Small Businesses (SDVOSB). The contract, valued at approximately $34 million, is set to commence on February 1, 2025, and will span five years with potential extensions. Interested parties must submit their proposals by January 3, 2025, at 3 PM Pacific Time, and can contact Contract Specialist David Odne at david.odne@va.gov or (562) 766-2328 for further information.
    DA10--Performance Oversight and Access Reporting (POAR) Software as a Service (SaaS) (VA-25-00012049)
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking qualified vendors to provide Performance Oversight and Access Reporting (POAR) Software as a Service (SaaS) through a Request for Quotation (RFQ) identified by solicitation number 36C10B25Q0022. This procurement aims to enhance the VA's oversight and reporting capabilities, ensuring improved efficiency and access to services for veterans. The initiative is part of a broader effort to modernize the federal government's IT infrastructure and service delivery. Proposals must be submitted within 60 days of the designated response date to the Technology Acquisition Center in Eatontown, NJ, with inquiries directed to Erica Wortman at Erica.Wortman@va.gov.
    VISN 8 Clinical Documentation Improvement (CDI) Pro
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking to procure the Nuance Clinical Documentation Improvement (CDI) Pro software through a forthcoming Request for Quotation (RFQ) on the SEWP contract vehicle. The VA has determined that only the CDI Pro software meets its specific requirements, with no viable alternatives identified. This software is crucial for enhancing clinical documentation practices within the VA, ensuring accurate and efficient patient records management. Interested vendors can reach out to Dominic Tanglao at dominic.tanglao@va.gov or 848-377-5213, or Matthew Newell at Matthew.Newell@va.gov or 201-443-7021 for further information.