Sources Sought Notice, Copan Wasp Basic System, Accessories, Service Agreement and Supplies or Similar, IHS, Phoenix Indian Medical Center
ID: IHS1522010-PIMCType: Sources Sought
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICEPHOENIX AREA INDIAN HEALTH SVCPHOENIX, AZ, 85004, USA

NAICS

Surgical and Medical Instrument Manufacturing (339112)

PSC

LABORATORY EQUIPMENT AND SUPPLIES (6640)

Original Source

https://sam.gov/workspace/contract/opp/c662843fbc184ae081418ae8ca340dfa/view
Timeline
    Description

    The Indian Health Service (IHS), specifically the Phoenix Area Office, is conducting a Sources Sought Notice to identify potential vendors capable of providing the Copan Wasp Basic System, along with necessary accessories, service agreements, and supplies for the Phoenix Indian Medical Center. The procurement includes a range of specific components and services, such as installation, configuration, and a five-year service warranty, with a focus on supporting Indian Economic Enterprises (IEE) and Indian Small Business Economic Enterprises (ISBEE) under the Buy Indian Act. This opportunity is crucial for enhancing laboratory capabilities at the medical center, ensuring timely delivery of high-quality supplies and ongoing technical support. Interested parties must submit their letters of interest, including a capability statement and relevant documentation, by January 16, 2026, to Donovan Conley at Donovan.Conley@ihs.gov.

    Point(s) of Contact
    Donovan Conley
    (602) 364-5174
    (602) 364-5030
    Donovan.Conley@ihs.gov
    Jeremy Steel
    (602) 364-5264
    (602) 364-5030
    jeremy.steel@ihs.gov
    Files
    Title
    Posted
    IEERepresentationForm.pdf
    The Indian Health Service (IHS) requires offerors to self-certify as an “Indian Economic Enterprise” (IEE) under the Buy Indian Act (25 U.S.C. 47) for solicitations, sources sought, RFIs, and resultant contracts. This form, issued by the Department of Health & Human Services, mandates that enterprises meet the IEE definition at the time of offer, contract award, and throughout the contract performance period. Contractors must immediately notify the Contracting Officer if they no longer meet eligibility requirements. While self-certification is required, individual Contracting Officers may request additional documentation for eligibility, and awards are subject to protest. Successful offerors must also be registered with the System of Award Management (SAM). Providing false or misleading information is a violation of law, punishable under 18 U.S.C. 1001, with false claims subject to penalties under 31 U.S.C. 3729-3731 and 18 U.S.C. 287. The form requires the offeror to represent whether they meet the IEE definition, with spaces for owner, tribal entity, business name, and DUNS number.
    SOW PIMC Copan WASP System.docx
    This government Statement of Work outlines the requirements for a Contractor to provide a Copan WASP Specimen Processor, a service agreement, and associated supplies for the Phoenix Indian Medical Center (PIMC) Laboratory Department. The processor must meet specific technical requirements, including connectivity to RPMS via Data Innovations, remote service capabilities, and compatibility with PIMC security and IT policies. The contract includes provisions for upgrades, replacement due to manufacturer default, and unlimited perpetual software licensing. The Contractor is also responsible for installation, comprehensive on-site and off-site staff training, and providing CPT and LOINC codes. Additionally, the Contractor must ensure timely delivery of high-quality supplies and reagents, including urgent overnight delivery at no cost, and manage returns for short-shelf-life items. The service agreement mandates 24/7/365 technical support with rapid response and resolution times, preventative maintenance, and all associated costs covered. The period of performance is a base year plus four option years. The document also details invoicing procedures, points of contact, compensation, and the roles of the Contracting Officer's Representative (COR) and Contracting Officer.
    SSN FBO IHS1522010-PIMC Copan WASP.docx
    The Indian Health Service (IHS), Phoenix Area Office, seeks information from potential vendors for providing Copan Wasp Basic System, accessories, service agreements, and supplies to the Phoenix Indian Medical Center. This is a Sources Sought Notice, not a solicitation for proposals, aimed at market research. The requirement includes various Copan WASP components, a five-year Gold Service Warranty, five years of supplies, freight, installation, and configuration. The applicable NAICS Code is 339112. The IHS prioritizes Indian Economic Enterprises (IEE) and Indian Small Business Economic Enterprises (ISBEE) under the Buy Indian Act. Interested parties must submit a letter of interest by January 16, 2026, including company details, socioeconomic status, a capability statement, and documentation of authorized distributorship. Responses will help determine if the requirement will be set-aside for ISBEE, small businesses, or procured through full and open competition.
    Similar Opportunities
    Laboratory Supplies and Reagents
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the Indian Health Service (IHS), is seeking proposals for laboratory supplies and reagents for the Inscription House Health Center located in Tonalea, Arizona. The procurement aims to acquire new medical cabinets and laboratory reagents essential for patient health assessments, particularly in areas such as kidney function and pain management. This opportunity is set aside for Indian-Owned Small Business Economic Enterprises (ISBEE) and emphasizes the importance of timely delivery of temperature-sensitive materials. Interested vendors must submit their proposals by January 7, 2026, with the contract period running from February 1, 2026, to January 31, 2027. For further inquiries, potential offerors can contact Flora Washington at flora.washington@ihs.gov or call 928-380-8345.
    Sources Sought Notice, Stryker Transport Chairs or Similar, IHS, Phoenix Indian Medical Center
    Health And Human Services, Department Of
    The Department of Health and Human Services, through the Indian Health Service (IHS), is conducting a Sources Sought Notice to identify potential suppliers for Stryker Patient Transport Chairs and related accessories for the Phoenix Indian Medical Center in Arizona. The procurement aims to gather information on businesses capable of providing these medical transport solutions, which are critical for patient care in emergency and surgical settings. Interested vendors, particularly those classified as Indian Economic Enterprises (IEE) or Indian Small Business Economic Enterprises (ISBEE), are invited to submit their capability statements and relevant documentation by January 19, 2026, at 4:00 PM MST, to Donovan Conley at Donovan.Conley@ihs.gov. This notice serves as a market research effort and does not constitute a solicitation for proposals, with no contract being awarded from this notice.
    One (1) Zeiss Cirrus 6000 Optical Coherence Tomography system, GPAIHS, Aberdeen, SD
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the Indian Health Service (IHS), is seeking information for the potential acquisition of one Zeiss Cirrus 6000 Optical Coherence Tomography system for the Great Plains Area Indian Health Service in Aberdeen, South Dakota. The objective is to support ophthalmic and retinal imaging services at the Fort Thompson Indian Health Center, ensuring reliable diagnostic imaging capacity in accordance with IHS medical equipment management policies. Interested parties are encouraged to submit capability statements by January 5, 2026, at 12:00 p.m. CST, to Wenda Wright at wenda.wright@ihs.gov, as this opportunity is part of market research to determine the availability of Indian Small Businesses Economic Enterprises and Indian Economic Enterprises, with a Firm Fixed-Price Purchase Order anticipated for the contract.
    Pluralsight Software License
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the Indian Health Service (IHS), is seeking to acquire Pluralsight Software Licenses to enhance IT training for its staff at the Phoenix Area Indian Health Service. The procurement aims to provide 30 "Everything" licenses, along with administrative tools for user management, to improve capabilities in areas such as AI, cloud computing, cybersecurity, and software development, thereby fostering a skilled workforce. This initiative underscores the importance of continuous professional development in the IT sector, with the contract structured for a base year and four potential one-year renewals. Interested contractors must self-certify as an Indian Economic Enterprise under the Buy Indian Act and submit their responses by January 9, 2026, with inquiries directed to Marilyn Duran at marilyn.duran@ihs.gov or by phone at 916-779-9369.
    All in one visual acuity system
    Health And Human Services, Department Of
    The Indian Health Service (IHS) is seeking qualified vendors to provide a Smart System Standard all-in-one visual acuity system for the Crownpoint Healthcare Facility in Crownpoint, New Mexico. This procurement falls under the NAICS code 339115 for Ophthalmic Goods Manufacturing and is specifically set aside for Indian Small Business Economic Enterprises (ISBEE), emphasizing the government's commitment to supporting Indian-owned businesses. The Request for Quotations (RFQ) is expected to be issued by April 21, 2025, with quotes due by April 28, 2025. Interested parties must maintain an active profile in the System for Award Management (SAM) and can contact Arlynda Largo at Arlynda.largo@ihs.gov or 505-786-2530 for further information.
    Medical Storage Cabinets Upgrade
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the Indian Health Service (IHS), is soliciting proposals for the upgrade of medical storage cabinets at the Inscription House Health Center located in Tonalea, Arizona. The project entails the provision and installation of new, durable, and easy-to-clean medical cabinetry systems, including countertops and plumbing fixtures, while also requiring the removal of old cabinetry and related site preparation work. This procurement is designated as an Indian-Owned, Small Business Economic Enterprise (ISBEE) Set-Aside, emphasizing the importance of supporting Indian Economic Enterprises in federal contracting. Interested vendors must submit their proposals by January 6, 2025, and can direct inquiries to Flora Washington at flora.washington@ihs.gov or by phone at 928-380-8345.
    Fisher Medical and Lab supplies
    Health And Human Services, Department Of
    Combined Synopsis/Solicitation HEALTH AND HUMAN SERVICES, DEPARTMENT OF is seeking Fisher Medical and Lab supplies. These supplies are typically used for medical and surgical purposes. The procurement is a Total Small Business Set-Aside and falls under the category of MEDICAL AND SURGICAL INSTRUMENTS, EQUIPMENT, AND SUPPLIES. The place of performance is Parker, AZ, USA. The primary contact for this procurement is Phillip Wendzillo, who can be reached at phillip.wendzillo@ihs.gov or 6023645015. The procurement involves a base year and 4 option years, with delivery to multiple locations including the Colorado River Service Unit at 12033 AGENCY RD PARKER AZ 85344.
    Phoenix Service Unit (PSU) Annual Awards Ceremony Indian Health Service
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the Indian Health Service, is seeking contractor support for the Phoenix Service Unit Annual Awards Ceremony, scheduled for February 18, 2026, in Phoenix, Arizona. The procurement involves providing a venue, audiovisual services, light catering, and limited event support services to recognize employee excellence, with an emphasis on cost-effectiveness and flexibility in contractor scope. This annual event is crucial for acknowledging the contributions of staff within the Indian Health Service, and the selected contractor must accommodate up to 400 attendees while ensuring compliance with specific requirements, including ADA access and parking provisions. Interested vendors must submit their quotations by January 9, 2026, and direct any questions to Kerri Gilmore at Kerri.Gilmore@ihs.gov by January 2, 2026.
    Janitorial and Cleaning Supplies - Santa Fe Indian Health Center
    Health And Human Services, Department Of
    The Department of Health and Human Services, through the Indian Health Service (IHS), is seeking quotes for janitorial and cleaning supplies for the Santa Fe Indian Health Center in New Mexico. This procurement is set aside for Indian Small Business Economic Enterprises (ISBEE) under the Buy Indian Act, with the aim of providing essential cleaning products to support the health center's operations. The selected contractor will be responsible for delivering a comprehensive range of janitorial supplies, adhering to specific technical requirements, and ensuring timely deliveries. Interested offerors must submit their quotes by January 9, 2026, at 12:30 PM MST, and are required to register with the System for Award Management (SAM) prior to award. For further inquiries, potential bidders can contact Patricia P. Trujillo at patricia.trujillo@ihs.gov or by phone at 505-256-6754.
    Albuquerque Area Indian Health Service Sustainable Products and Services
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the Indian Health Service, is seeking qualified vendors for sustainable products and services in the Albuquerque area. This procurement aims to identify sources that can provide environmentally friendly and sustainable solutions tailored to the needs of the Indian Health Service. The goods and services procured will play a crucial role in enhancing healthcare delivery while promoting sustainability within the community. Interested vendors, particularly those classified as Indian Small Business Economic Enterprises (ISBEE), should reach out to Eric Wright at eric.wright@ihs.gov or call 505-256-6752 for further details regarding this opportunity.