S--LANDSCAPING SERVICES, PXAO
ID: 140R3025Q0026Type: Combined Synopsis/Solicitation
Overview

Buyer

INTERIOR, DEPARTMENT OF THEBUREAU OF RECLAMATIONLOWER COLORADO REGIONAL OFFICEBOULDER CITY, NV, 89005, USA

NAICS

Landscaping Services (561730)

PSC

HOUSEKEEPING- LANDSCAPING/GROUNDSKEEPING (S208)

Set Aside

Indian Small Business Economic Enterprise (ISBEE) Set-Aside (specific to Department of Interior and Indian Health Services) (ISBEE)

Original Source

https://sam.gov/opp/f670a0bb7ef3467984e590f07a3dea83/view
Timeline
    Description

    The Bureau of Reclamation, Lower Colorado Regional Office, is seeking qualified contractors to provide landscaping services for the Phoenix Area Office (PXAO) under a combined synopsis and solicitation. The procurement aims to secure comprehensive landscape vegetation and grounds maintenance services, including tree and shrub maintenance, weed control, and irrigation system management, specifically tailored for the Phoenix region's horticultural standards. This initiative is part of the Indian Small Business Economic Enterprise (ISBEE) set-aside program, promoting participation from economically disadvantaged enterprises while ensuring quality maintenance of public spaces. Interested contractors must submit their quotes electronically by August 15, 2025, at 2:00 PM MST, to Jennifer Garcia at jgarcia@usbr.gov, with the contract expected to commence on October 1, 2025, and lasting up to five years.

    Point(s) of Contact
    Garcia, Jennifer Marie
    (928) 343-8128
    (208) 378-5080
    jgarcia@usbr.gov
    Files
    Title
    Posted
    Att_1_PXAO_Lanscaping_PWS__Final.pdf
    The Bureau of Reclamation's Phoenix Area Office has issued a Request for Proposal (RFP) for landscape vegetation and grounds maintenance services. The contract, encompassing approximately 159,315 square feet of grounds, requires the contractor to provide comprehensive landscaping tasks, including tree and shrub pruning, weed control, fertilization, irrigation maintenance, and debris removal, while adhering to horticultural standards specific to the Phoenix area. The contractor must supply adequate personnel, including a supervisor fluent in English, for operational oversight and emergency response. Governmental support includes access to water and replacement plants for diseased or hazardous vegetation. Key contractor responsibilities include the procurement of necessary materials and chemicals, thorough documentation of activities, and adherence to safety and insurance regulations. Safety protocols must comply with federal and state regulations, ensuring a risk-free working environment. The contractor is also tasked with ongoing quality control and must rectify any performance deficiencies. Regular inspections will be conducted by the government, with necessary corrective actions required from the contractor. This document outlines clear expectations for both parties to ensure efficient and compliant grounds maintenance, reflecting the structure of government procurement processes in maintaining public properties.
    Att_1_PXAO_Map_(1)_(2).pdf
    The provided document presents various square footage measurements, potentially related to buildings or spaces under consideration in the context of government requests for proposals (RFPs) and grants. The list includes a total of 15 different sizes, with the largest being 87,476 Sq.Ft., and the smallest at 836 Sq.Ft. This variability in size suggests a range of properties or projects that may be involved in proposals for development, renovation, or allocation of federal or state resources. These figures likely support evaluations for funding, planning, or acquisition processes relevant to federal and local government initiatives. The document's structure appears to highlight space requirements, which are essential for planning and compliance with regulatory standards during project proposals.
    Att_2_Price_Schedule.pdf
    The document outlines the Price Schedule for Landscape Vegetation and Grounds Maintenance Services at the Phoenix Area Office, serving as part of a government Request for Proposal (RFP). It details schedules for five years, including a base year starting from October 1, 2025, through September 30, 2030, with an additional optional six-month period. Each schedule comprises various Contract Line Item Numbers (CLINs) relating to specific services: recurring landscape maintenance, tree trimming/removal, irrigation repairs, and emergency maintenance, with unit prices and cost limits specified. The base year includes monthly maintenance services and biannual weed control, while subsequent option years continue similar services. Notably, irrigation and emergency maintenance have a maximum expenditure limit of $8,000 per year, with a reduction for the optional six-month period. The prices for any extensions will be calculated proportionately based on current rates. This structured price schedule ensures clarity for potential contractors to understand the financial parameters and maintenance responsibilities associated with the contract.
    Att_3_PXAO_Landscaping_PRS.pdf
    The document outlines the Performance Requirements Summary (PRS) for the landscape vegetation and grounds maintenance services contract for the Phoenix Area Office. It defines essential tasks, performance standards, allowable error rates, surveillance methods, and potential incentives or disincentives related to contractor performance. Key tasks include maintaining improved grounds, pruning and trimming shrubs and trees, fertilizing, weed control, debris removal, and maintaining irrigation systems. Each service has specific quality standards and customer complaint thresholds, typically allowing no more than two complaints per month for monthly services or two per quarter for quarterly tasks. The contractor’s performance will be assessed through periodic inspections and validated customer feedback, with positive evaluations leading to incentives and negative evaluations resulting in consequences. This structure ensures compliance with safety and labor standards while enforcing accountability in service delivery to uphold government expectations for quality maintenance in public spaces.
    Att_4_Schedule_of_Rates.pdf
    The document outlines the Schedule of Rates for Landscape Vegetation and Grounds Maintenance Services at the Phoenix Area Office (PXAO) as part of federal contracting. It details labor categories, including roles such as Landscape Crew Lead, Grounds Maintenance Worker, and Irrigation Technician, with specified hourly rates for straight and overtime work across a five-year contract period running from October 1, 2025, to April 30, 2031. Each year's schedule includes different labor categories and provisions for materials, which are reimbursed at actual cost plus a handling rate. The contractor must provide receipts for all material purchases, and labor rates must be fully burdened, encompassing various costs such as wages and overhead. The document serves the purpose of standardizing billing for maintenance services, ensuring cost transparency, and outlining expectations for both the government and contracting parties.
    Combined_Synopsis_Solicitation.pdf
    The document outlines a combined synopsis and solicitation for landscaping services by the Bureau of Reclamation (BOR) Phoenix Area Office (PXAO) in Glendale, AZ, designated for Indian Small Business Economic Enterprises (ISBEE). Interested contractors must submit quotes electronically via SAM.gov under RFQ No. 140R3025Q0026, adhering to specifications set in the Performance Work Statement (PWS). The services required include tree and shrub maintenance, weed control, and irrigation system management to comply with optimal landscaping practices for the Phoenix region. The solicitation details the evaluation criteria for selecting the contractor based on price, technical capability, and past performance, emphasizing the importance of relevant experience and proper certifications. Additionally, provisions concerning labor standards, including wage determinations and compliance with federal regulations, are included. The work is expected to commence around October 1, 2025, with a contract duration not exceeding five years. This solicitation reflects the federal government's initiative to engage small, economically disadvantaged enterprises in service contracts, thereby promoting local economic development while ensuring quality and compliance with horticultural standards.
    Site_Visit_08-05-25_0001.pdf
    Sol_140R3025Q0026_Amd_0001.pdf
    Amendment 0001 to solicitation 140R3025Q0026, issued by the Bureau of Reclamation, Lower Colorado Region, amends the original solicitation to provide a sign-in sheet from a site visit conducted on August 5, 2025. This amendment specifies that questions are due by August 8, 2025, at 2:00 PM MST, and quotes are due by August 15, 2025, at 2:00 PM MST, to be submitted via email to jgarcia@usbr.gov. This solicitation is an Indian Small Business Economic Enterprise (ISBEE) set-aside, requiring that only qualified contractors submit quotes and provide representation on provision 1452.280-4, Indian Economic Enterprise Representation (Feb 2021).
    Sol_140R3025Q0026_Amd_0002.pdf
    Amendment 0002 to solicitation 140R3025Q0026, issued by the Bureau of Reclamation, Lower Colorado Region, on July 15, 2025, provides crucial updates and clarifications regarding an Indian Small Business Economic Enterprise (ISBEE) set-aside. This amendment's primary purpose is to address questions and provide answers, with quotes now due by August 15, 2025, at 2:00 PM MST via email to jgarcia@usbr.gov. A key disclosure is the identification of the previous incumbent contractor, WCD Enterprises, LLC, under contract 140R3019P0043, which expired on April 30, 2024. This information is vital for prospective bidders. The amendment reiterates that offers must acknowledge receipt of this amendment to be considered. Only qualified ISBEE contractors are eligible to submit a quote, and they must provide representation as per provision 1452.280-4 Indian Economic Enterprise Representation (Feb 2021).
    Sol_140R3025Q0026.pdf
    The document is a Request for Quotation (RFQ) from the Bureau of Reclamation for landscape vegetation and grounds maintenance services. Issued on July 15, 2025, it emphasizes a set-aside for Indian Small Business Economic Enterprises (ISBEE) and invites qualified contractors to submit quotes by August 15, 2025. The scope of services spans multiple years, outlining requirements for vegetation and grounds maintenance, tree trimming or removal, irrigation repairs, and emergency maintenance, with specified performance work statements (PWS). The RFQ includes detailed line items for various tasks, expected quantities, and stipulations for both base and option years, allowing extensions for continued service. A site visit is scheduled for August 5, 2025, to encourage prospective quoters to assess the work environment ahead of submissions. The document underscores the importance of providing a detailed representation on economic enterprise standing and committing to pricing structures. Overall, the RFQ serves to procure essential landscaping services while fostering participation from Indian businesses, enhancing community engagement, and ensuring environmental upkeep in the designated area.
    Wage_Determination_2015-5469.pdf
    The document outlines the wage determination requirements under the Service Contract Act as directed by the U.S. Department of Labor, specifically for contracts awarded in Arizona, particularly in Maricopa and Pinal counties. It establishes that contracts subject to the Act must comply with minimum wage rates dictated by Executive Orders 14026 and 13658, effective January 30, 2022, stipulating $17.75 and $13.30 per hour respectively, based on the contract's effective date. A comprehensive list of occupations and corresponding wage rates is provided, detailing various roles within administrative, automotive, and health occupations among others. The document emphasizes the necessity for contractors to adhere to fringe benefits and sick leave requirements outlined in related Executive Orders. Moreover, it specifies that contractors must request additional classifications for any new job roles not listed, ensuring all workers are compensated appropriately according to the determined rates. The guidelines aim to uphold worker protections and ensure compliance in federal contracting, reflecting the government's commitment to fair labor practices within state and local procurement processes.
    Lifecycle
    Title
    Type
    LANDSCAPING SERVICES, PXAO
    Currently viewing
    Combined Synopsis/Solicitation
    S--PXAO LANDSCAPING SERVICES
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