8135--762-25-1-038-0026 -Tucson CMOP GEL PACKS -(VA-25-00015864)
ID: 36C77025Q0103Type: Sources Sought
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFNATIONAL CMOP OFFICE (36C770)LEAVENWORTH, KS, 66048, USA

NAICS

Ice Manufacturing (312113)

PSC

PACKAGING AND PACKING BULK MATERIALS (8135)

Original Source

https://sam.gov/opp/6db4939b827f4a168cf4a43348a0aec0/view
Timeline
    Description

    The Department of Veterans Affairs is soliciting quotes for the supply of gel packs to the Consolidated Mail Outpatient Pharmacy (CMOP) in Tucson, Arizona. The procurement requires the delivery of 43,200 cases of gel packs, adhering to strict specifications regarding size and weight, with deliveries commencing on February 18, 2025, and occurring daily based on seasonal demand. These gel packs are critical for ensuring safe and temperature-controlled distribution of medications to veterans, highlighting the importance of compliance with technical and delivery requirements. Interested vendors must submit their quotes and product samples by January 28, 2025, at 3:00 PM Central Time, and can direct inquiries to Contract Specialist Kelley Cunningham at kelley.cunningham@va.gov.

    Point(s) of Contact
    Kelley CunninghamContracting Officer
    (913) 684-0140
    kelley.cunningham@va.gov
    Files
    Title
    Posted
    36C77025Q0103_1.docx
    The Department of Veterans Affairs (VA) is initiating a solicitation (36C77025Q0103) for the procurement of gel packs to be used in the Consolidated Mail Outpatient Pharmacy (CMOP) located in Tucson, Arizona. The purpose of this solicitation is to obtain 43,200 cases of gel packs, each containing 48 units, to ensure that medications are maintained at the necessary temperatures during shipping to veteran patients. Technical specifications for the gel packs include specific size and weight requirements, packaging designs for efficient freezing, and stipulations for ambient shipping conditions. Deliveries must occur Monday through Friday, with first shipments scheduled to commence on February 18, 2025, and vary in bundle sizes based on seasonal needs. Additionally, deliveries will not be accepted on certain federal holidays. This presolicitation notice emphasizes the VA's commitment to maintaining medication integrity during transit and outlines the detailed requirements and delivery protocols that potential contractors must adhere to in their proposals.
    36C77025Q0103_2.docx
    The Tucson CMOP is issuing a Sources Sought announcement for gel packs in response to solicitation number 36C77025Q0103 from the Department of Veterans Affairs (VA). This document serves as a market research tool to identify potential vendors that can meet the requirements outlined in the attached Statement of Requirements. Although a contract will not be awarded at this point, interested parties must respond by January 17, 2025, with specific information including their contact details, SAM Unique ID Number, and capability statement. The designated point of contact for inquiries is Contracting Officer Kelley Cunningham. The announcement clarifies that responses are needed solely for assessing the marketplace capabilities and that this does not obligate the VA to issue a formal solicitation. The central goal is to gather information to aid future procurement decisions pertaining to gel packs for the VA CMOP in Tucson, Arizona.
    36C77025Q0103.docx
    The document outlines a Request for Quote (RFQ) for the supply of gel packs by the Department of Veterans Affairs (VA) to the Consolidated Mail Outpatient Pharmacy (CMOP) in Tucson, Arizona. The RFQ specifies that the contractor must provide 43,200 cases of gel packs, maintaining strict size and weight requirements. Deliveries are to occur daily, with specific quantities depending on seasonal demand, starting February 18, 2025. The document emphasizes compliance with various technical and delivery requirements, including the submission of pricing schedules and a sample case for technical review. The contracting officer, Kelley Cunningham, leads the procurement and requires electronic submissions for invoices. The RFQ incorporates federal regulations regarding contract terms, compliance, and the handling of supplies. This procurement clearly aligns with the VA's ongoing efforts to ensure safe and temperature-controlled medication distribution to veterans, reinforcing the importance of meeting exact specifications for healthcare supplies.
    S02_Pricing Schedule_Q0103.xlsx
    The CMOP Tucson RFQ 36C77025Q0103 outlines a solicitation for the delivery of Polar Gel Packs, measuring 12oz, with a first delivery date set for February 18, 2025. Vendors must submit a completed signed SF1449 solicitation cover page, an excel quote spreadsheet detailing the offering, and if applicable, a product sample for technical acceptance by the close of the solicitation on January 28, 2025, at 3:00 PM Central Time. The Tucson CMOP, specifically to Alvin Porterfield, must receive samples by delivery for evaluation. The document includes specific instructions regarding the quote submission process, POC contacts, and requirements related to product specifications and delivery timelines, highlighting the structured administrative conditions typical for governmental procurement processes. Compliance with these details is essential for potential vendors looking to fulfill government requirements and ensure adherence to regulatory standards.
    Statement of Requirement - Gel Packs 12oz - Tucson CMOP.docx
    The Department of Veterans Affairs is issuing a request for proposals (RFP) for the provision of gel packs to its Consolidated Mail Outpatient Pharmacy (CMOP) in Tucson, Arizona. The objective is to supply 43,200 cases of gel packs that maintain medications at regulated temperatures during shipping to veterans. The gel packs must adhere to specific technical specifications including precise dimensions, weight, and should be designed for optimal freezing during shipment. Deliveries are to be made daily, excluding federal holidays, with quantities varying by season. The first delivery is scheduled for February 18, 2025. This procurement process reflects the VA's commitment to ensuring the safe and efficient delivery of medications to veterans while adhering to strict regulatory standards in their operations.
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