S218--RLR Snow Removal Service
ID: 36C25025Q0010Type: Presolicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF250-NETWORK CONTRACT OFFICE 10 (36C250)DAYTON, OH, 45428, USA

NAICS

Landscaping Services (561730)

PSC

HOUSEKEEPING- SNOW REMOVAL/SALT (S218)

Set Aside

Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14) (SDVOSBC)

Original Source

https://sam.gov/opp/d688a0fbef414cb1a1ffe635485b666d/view
Timeline
    Description

    The Department of Veterans Affairs is soliciting proposals for snow and ice removal services at the Richard L. Roudebush VA Medical Center in Indianapolis, Indiana. The contract requires the provision of supervision, labor, tools, and equipment necessary for effective snow and ice management across designated areas from November through March, with potential availability outside these months as weather conditions dictate. This service is crucial for ensuring the safety and accessibility of the medical center for veterans, staff, and visitors during winter months, reflecting the VA's commitment to maintaining operational safety and compliance with environmental regulations. Interested contractors should contact Contract Specialist Tracy L. Granger at Tracy.Granger@va.gov for further details regarding the proposal submission process.

    Point(s) of Contact
    Tracy L. GrangerContract Specialist
    (734) 222-4294
    Tracy.Granger@va.gov
    Files
    Title
    Posted
    36C25025Q0010_1.docx
    The document outlines a Request for Proposal (RFP) from the Department of Veterans Affairs for snow and ice removal services at the Richard L. Roudebush VA Medical Center in Indianapolis, Indiana. The contract will encompass the provision of supervision, labor, tools, and equipment necessary for snow and ice management across two primary locations from November through March, with availability required outside of these months if conditions necessitate. The contractor will be responsible for timely and effective snow and ice removal from parking lots, walkways, and other critical areas, ensuring safety for veterans, staff, and visitors. Key tasks include monitoring weather conditions, responding promptly to snow events, maintaining high-priority areas free of ice and snow, and adhering to environmental regulations concerning chemical use. The contractor's failure to perform satisfactorily will obligate them to cover any additional costs incurred by the VA in fulfilling their obligations. The RFP emphasizes the importance of safety and compliance in service execution, marking it a significant component of the VA's commitment to providing excellent healthcare facilities for veterans.
    36C25025Q0010.docx
    The Indiana Health Care System, specifically the Richard L. Roudebush VA Medical Center in Indianapolis, has issued a presolicitation notice for Snow and Ice Removal Services. The contract is exclusively set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), meaning offers from other businesses will be rejected. This procurement anticipates a contract award on December 15, 2024, covering a base year and four optional one-year extensions, totaling up to five years of service if all options are exercised. Solicitation packages will be available around November 8, 2024, and interested parties can access them at no cost on the website www.Sam.gov. Questions regarding the solicitation must be submitted in writing to the contact person, Tracy L. Granger, by November 12, 2024. Quotations are due by November 15, 2024, by email or at the Network Contracting Office 10 address. The applicable NAICS code is 561730, with a size standard of $9.5 million. The emphasis on SDVOSBs reflects the government’s aim to support veteran-owned businesses in federal contracting opportunities.
    CSR Snow Removal CSR Site with Priority.pdf
    The document details the snow removal and management plan for the La Rue Carter property located at the Richard L. Roudebush VA Medical Center in Indianapolis, Indiana. It outlines specific responsibilities for snow removal in prioritized areas, such as sidewalks and parking lots, emphasizing the need for regular maintenance during winter months. The schematic within the document visually represents the property layout, establishing key areas like parking lots, sidewalks, and access points while denoting their respective square footage. The plan designates areas for snow removal operations and indicates where to apply salt to ensure safety. Additionally, it includes personnel involved in the project, including their roles and contact information. This snow management strategy highlights the VA's commitment to maintaining a safe environment for staff and visitors while adhering to necessary procedural standards.
    WTS Heated Sidewalks - No Salt.pdf
    The document outlines the site plan for the installation of heated sidewalks at the Richard L. Roudebush VA Medical Center in Indianapolis, Indiana. The plan, developed by Engineering and Facilities Management, specifies various structural details, including the dimensions and locations of buildings and parking lots on West Tenth Street. It emphasizes that no salt should be applied on heated surfaces to maintain their integrity during winter weather. The project, approved in March 2018, illustrates the VA's commitment to improving accessibility and safety for visitors and staff by preventing ice accumulation on walkways. The detailed site plan serves as a blueprint for the project's implementation and adherence to federal standards for facility improvements.
    WTS Snow_Ice Removal Special Requirements.pdf
    The document outlines the special requirements for snow and ice removal at the Richard L. Roudebush VA Medical Center in Indianapolis, Indiana. It provides detailed specifications regarding the number of parking spaces available across various lots, totaling over 1,000 spaces distributed among several designated areas. The plan emphasizes the necessity for snow and ice removal from all parking structures, including the underground garage, which spans multiple levels. Critical for compliance with organizational standards, it specifies that contractors must adhere to safety regulations and operational protocols outlined in the Statement of Work (SOW). The plan serves to ensure operational efficiency and accessibility for patients and staff during winter weather conditions, demonstrating the VA’s commitment to maintaining safe and functional facilities for public use.
    WTS Snow Holding Areas.pdf
    The document outlines a proposal for the installation of new traffic lights and snow holding areas at the VA Hospital site located on Porto Alegre Street. It specifies various building and lot characteristics, including proposed heights for structures, which must not exceed noted limitations. The proposed infrastructure includes new traffic signals to enhance traffic management and safety in the vicinity. Additionally, the document contains detailed layout information, including references to existing buildings and parking garages within the area. The strategic positioning of the proposed traffic lights appears aimed at improving vehicular flow, especially during winter conditions when snow management is critical. This initiative reflects a broader governmental effort to enhance public infrastructure and safety in urban settings while adhering to regulatory height limitations.
    WTS Snow Removal Site Plan with Priority Areas.pdf
    The WTS Snow Removal Site Plan outlines the snow removal strategy for the Richard L. Roudebush VA Medical Center in Indianapolis, Indiana. The document details the specified areas needing snow removal, divided into three priority tiers based on their size, with an overall snow removal area totaling 572,846 square feet. Priority #1 encompasses 165,265 square feet, while Priority #2 covers 101,687 square feet collectively, and Priority #3 includes 287,902 square feet. The site plan presents a scaled layout of the facility, identifying critical buildings, parking spaces, sidewalks, and roadway areas, ensuring effective service delivery during winter weather conditions. Intended for Engineering and Facilities Management Services, this plan is integral to maintaining operational safety and accessibility within the medical center, reflecting government standards and needs for efficient snow management. The plan was drafted in March 2018, indicating the proactive measures taken to prepare for inclement weather, aligning with federal RFP guidelines for facility management and maintenance.
    Lifecycle
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    S218--RLR Snow Removal Service
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    Presolicitation
    S218--RLR Snow Removal Service
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