WASP and Slide Preventative Maintenance Services at Bay Pines VA Healthcare System
ID: 36C24824Q1469Type: Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF248-NETWORK CONTRACT OFFICE 8 (36C248)TAMPA, FL, 33637, USA

NAICS

Analytical Laboratory Instrument Manufacturing (334516)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- MEDICAL, DENTAL, AND VETERINARY EQUIPMENT AND SUPPLIES (J065)

Original Source

https://sam.gov/opp/82c079b80407479e878aa16d2aa5512b/view
Timeline
    Description

    The Department of Veterans Affairs is seeking qualified contractors to provide WASP and Slide Preventative Maintenance Services at the C.W. Bill Young VA Medical Center in Bay Pines, Florida. The procurement includes a firm-fixed price contract for maintenance services on Copan Diagnostics medical laboratory devices, specifically the WASP and Slide Prep systems, with a base year starting October 1, 2024, and four optional one-year extensions. This initiative is crucial for ensuring the reliable operation of essential medical equipment, thereby supporting high-quality healthcare services for veterans. Interested contractors must submit their offers by September 23, 2024, at 10 AM EDT, and are encouraged to contact Cindy Smith at cindy.smith@va.gov or 813-724-0238 for further information, while also ensuring they are registered in the System for Award Management (SAM) and, if applicable, the VetCert database.

    Point(s) of Contact
    Cindy SmithContract Specialist
    (813) 724-0238
    cindy.smith@va.gov
    Files
    Title
    Posted
    36C24824Q1469.docx
    The Department of Veterans Affairs (VA) is issuing a Sources Sought Notice for market research to identify potential qualified small businesses, specifically Service-Disabled Veteran-Owned Small Businesses (SDVOSB), Veteran-Owned Small Businesses (VOSB), and Women Owned Small Businesses (WOSB), capable of providing maintenance for Copan Diagnostic Equipment at the Bay Pines VA Healthcare System. The contract will consist of a Base Year and four Option Years under a firm fixed price agreement. Interested firms must provide comprehensive organizational information including their business size, SAM status, and relevant capabilities. Responses are due by 10:00 AM Eastern Time on August 27, 2024, with inquiries directed to the Contract Specialist. The VA retains discretion on whether to proceed with a competitive procurement based on the feedback received. This notice underlines the VA's focus on utilizing small business resources for their operational needs and serves as an initial step in finding capable contractors for their diagnostic equipment maintenance requirements.
    36C24824Q1469 AMENDMENT 0001.docx
    The document outlines an amendment to a solicitation for the Department of Veterans Affairs, specifically the Network Contracting Office 8. The key purpose of this amendment is to extend the deadline for submission of offers to September 23, 2024, at 10 AM EDT, and to include necessary site visit information relevant to the bidding process. The contact for scheduling site visits is identified as Jeremy Davis, and specific contact details are provided. All other terms and conditions of the original solicitation remain unchanged. The amendment is critical for maintaining compliance with Federal Acquisition Regulation (FAR) requirements, ensuring that bidders are well-informed about the process and able to visit the site prior to submitting proposals. Overall, this amendment facilitates transparency and encourages participation from potential contractors in the procurement process.
    S02 36C24824Q1469 Solicitation.docx
    The government document details an RFP issued by the Department of Veterans Affairs for maintenance services on Copan Diagnostics medical laboratory devices, specifically the WASP and Slide Prep systems, located at the C.W. Bill Young VA Medical Center in Bay Pines, FL. The contract includes a base year starting October 1, 2024, followed by four optional one-year extensions, detailing preventative and corrective maintenance, which comprises unlimited service visits and two scheduled preventative maintenance actions per year. Key provisions highlighted are the requirement for contractors to adhere to all applicable regulations, including privacy and security standards, and maintain federal records management obligations. A firm-fixed price contract structure is established, emphasizing the government's right to inspect services, enforce compliance, and implement penalties for failure to meet contract conditions. Through this solicitation, the VA aims to ensure reliable operation of critical medical equipment, emphasizing the commitment to high-quality healthcare services for veterans while supporting compliance with federal contracting regulations and promoting opportunities for service-disabled and veteran-owned small businesses.
    SOW - Copan Equipment Maintenance Draft.docx
    The document outlines the Statement of Work for maintenance services on Copan Diagnostics WASP and Slide Prep systems at the Bay Pines Veterans Affairs Healthcare System. The contractor is required to deliver full-service maintenance, which includes preventative and corrective maintenance, around-the-clock telephone support, and prompt on-site repairs. The contract spans one base year plus four one-year options, starting from October 1, 2024. Security measures dictate that contractors must comply with VA information security regulations, including reporting breaches and ensuring the confidentiality of sensitive personal information. Furthermore, contractors must manage Federal records properly, adhering to laws governing records management and ensuring that all records produced are preserved and accessible to the VA. The document emphasizes the importance of training for contractor employees regarding VA information security protocols. This contract aims to maintain vital laboratory equipment while ensuring compliance with stringent security and records management standards stipulated by the VA.
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