Off Center Lodging April 2025 - September 2025
ID: 70LGLY25QGLB00005Type: Combined Synopsis/Solicitation
Overview

Buyer

HOMELAND SECURITY, DEPARTMENT OFFEDERAL LAW ENFORCEMENT TRAINING CENTERFLETC GLYNCO OPERATIONSBrunswick, GA, 31524, USA

NAICS

Hotels (except Casino Hotels) and Motels (721110)

PSC

TRANSPORTATION/TRAVEL/RELOCATION- TRAVEL/LODGING/RECRUITMENT: LODGING, HOTEL/MOTEL (V231)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/workspace/contract/opp/7867fa4f608e470a81aee494413efcb0/view
Timeline
    Description

    The Department of Homeland Security, through the Federal Law Enforcement Training Center (FLETC), is seeking qualified small businesses to provide off-center lodging services for students from April 1, 2025, to September 30, 2025. The procurement involves an estimated 2,754 hotel/motel rooms, with specific requirements including proximity within a 40-driving-mile radius of FLETC in Glynco, Georgia, and compliance with safety and cleanliness standards. This contract is crucial for accommodating students attending training sessions when on-site dormitory facilities reach capacity, ensuring a secure and supportive environment for their learning experience. Interested contractors must submit their bids electronically by March 18, 2025, and can direct inquiries to Erin Johnson at erin.johnson@fletc.dhs.gov or by phone at 912-267-3297.

    Files
    Title
    Posted
    70LGLY25QGLB00005 Amendment 1.pdf
    The Department of Homeland Security (DHS) Federal Law Enforcement Training Centers (FLETC) has issued an amendment (0001) to Solicitation No. 70LGLY25QGLB00005 for Off-Center Lodging Services. This amendment clarifies the "Set Aside Requirement," confirming it as a competitive 100% small business set-aside with a 40-driving-mile geographical restriction from FLETC Front Gate (1131 Chapel Crossing Road, Glynco, Georgia) for hotel/motel rooms with inside entry doors. The NAICS code is 721110 with a $40M size standard. Additionally, the quote due date has been extended from March 17, 2025, to March 18, 2025, at 1:00 PM ET. Offerors must acknowledge the amendment and submit a completed "HOTEL SERVICES AND PRICES" form, providing rates for single and double occupancy for the period of April 1, 2025, to September 30, 2025. All submissions must be electronic and sent to erin.johnson@fletc.dhs.gov by the new deadline. Offers must be registered in SAM.gov and be prepared for potential multiple firm-fixed-price awards for an estimated 2754 rooms, with class sizes ranging from 24 to 48 students.
    70LGLY25QGLB00005.pdf
    The Department of Homeland Security (DHS) issued a Request for Quotes (RFQ) numbered 70LGLY25QGLB00005 for lodging services for students attending training at the Federal Law Enforcement Training Centers (FLETC) in Glynco, Georgia. This RFQ is exclusively set aside for small businesses within a 40-mile radius of FLETC and anticipates multiple firm fixed price awards. Offerors must be registered in the System for Award Management (SAM) and adhere to specified requirements for bid submission, including a detailed Hotel Services and Prices form due by March 17, 2025. The contract will encompass an estimated 2,754 lodging rooms from April 1, 2025, to September 30, 2025, supporting various training classes. The lodging facilities must comply with security, safety, and cleanliness standards, including provisions for pest control and ADA compliance. The contractor will be obligated to manage guest complaints, privacy protocols for FLETC students, and maintain operational standards without any external room access. Emphasizing training quality, the RFQ enforces strict guidelines to create a secure and supportive environment for students while meeting federal contracting requirements.
    70LGLY25QGLB00005 Amendment 1.pdf
    The document is an amendment to a solicitation for lodging services issued by the Federal Law Enforcement Training Centers (FLETC) under the Department of Homeland Security (DHS). This amendment modifies solicitation number 70LGLY25QGLB00005, originally set for a 100% small business set-aside for hotel accommodations within 40 driving miles from FLETC in Glynco, Georgia. The significant changes include an extension of the submission due date from March 17, 2025, to March 18, 2025, and clarification on the hotel room requirements, emphasizing inside entry doors. An estimated total of 2,754 rooms is needed between April 1 and September 30, 2025, for student lodging, with room availability requested four hours after an inquiry from the Government. Offerors must submit their quotes electronically and include specific forms and supports, with prices confirmed from April to September 2025. The document underscores compliance with the Service Contract Act and requires proper registrations in the System for Award Management (SAM) prior to quotes being accepted. Overall, it emphasizes procedural details relevant for bidders aiming to fulfill the lodging requirement.
    questions and answers revised.docx
    This government file, "Off Center Lodging April through September 30, 2025" (70LGLY25QGLB00005), addresses questions and answers regarding a Request for Quotation (RFQ) for lodging services for students. The RFQ is for an estimated 2754 rooms between April 1, 2025, and September 30, 2025, with specific monthly breakdowns unknown and subject to class changes. Contractors must designate an on-site Program/Hotel manager and alternate available during specified hours. Bids require submitting the "Hotel Services and Price Form" as per Section F, paragraph F.1. If registered in SAM, offerors should circle "Yes" for Line I and fill in N/A for exceptions; otherwise, a complete 52.212-3 form is needed. Offerors are responsible for monitoring sam.gov for amendments, which must be acknowledged to avoid disqualification. All paragraphs of the "Hotel Services and Prices Form" (Section B), except J, must be completed. Double occupancy rooms must have two beds; marking Line Item 002 as N/A means no double occupancy classes can be accommodated. The acquisition is a 100% small business set-aside, but hotels must be within a 40-driving-mile radius of the FLETC Front Gate. Hotels undergoing remodeling phases are ineligible, as determined by inspection. This is an ongoing service with multiple purchase orders awarded under separate RFQs.
    questions and answers revised.docx
    The document addresses the Off Center Lodging Request for Quotes (RFQ) for providing an estimated 2,745 rooms for lodging students from April 1 to September 30, 2025. The government emphasizes that room allocation will not be evenly distributed over the months, with specific arrivals dependent on class registration. Contractors must designate points of contact available during business hours for contract matters. Bidders are instructed on the submission process regarding required forms and certifications, with specific attention to the acknowledgment of amendments. The solicitation is exclusively set aside for small businesses within a 40-mile radius of the Federal Law Enforcement Training Centers in Brunswick, Georgia. The document also clarifies stipulations concerning hotel renovations and the inspection process necessary for qualification. It confirms the RFQ is not new, citing previous orders for similar services. The responses to bidders' queries provide essential clarity on the conditions and requirements of participation, adhering to federal standards for contracting processes.
    RFQ 70LGLY25QGLB00005 questions and answers.pdf
    This document provides answers to questions regarding the "Off Center Lodging April through September 30, 2025" Request for Quotations (RFQ) (70LGLY25QGLB00005). Key clarifications include: the estimated 2754 rooms will not be evenly split across months but broken down by class, with specific arrival/departure dates and student numbers not yet finalized. Contractors must designate an on-site Program/Hotel manager and an alternate, available Monday through Friday, weekends, and federal holidays. Submission requirements include the "Hotel Services and Price Form" and specific acknowledgments for FAR clauses, with additional documents if representations and certifications are not in SAM.gov. As of March 13, 2025, there were no amendments, but contractors are responsible for monitoring sam.gov for updates. All paragraphs of the Hotel Services and Prices Form should be completed, with "N/A" used where applicable except for paragraph J. Double occupancy rooms require two beds, and marking Line Item 002 as "N/A" means no double occupancy classes can be lodged. The RFQ is a 100% small business set-aside with a geographical restriction of 40 driving miles from the FLETC Front Gate. Hotels undergoing remodeling are ineligible. This is not a new contract; multiple purchase orders have been awarded for these services under separate RFQs.
    RFQ 70LGLY25QGLB00005 questions and answers.pdf
    The government document outlines a Request for Quote (RFQ) for lodging services from April 1 to September 30, 2025, seeking an estimated 2,754 rooms for students, subject to change based on class schedules. Key clarifications include the necessity for contractors to designate a point of contact available during business hours, and detailed submission requirements related to the "Hotel Services and Price Form" to ensure compliance with federal regulations. The RFQ is exclusively set aside for small businesses located within 40 miles of the Federal Law Enforcement Training Centers in Glynco, Georgia. Important stipulations also include that hotels undergoing renovations are ineligible. Lastly, this contract is not new but is a continuation of previous service provisions, indicating prior awards under different RFQs, thus revealing a consistent need for these lodging services. The document’s structure allows for a systematic presentation of questions and answers, which aids in understanding the requirements and conditions for potential bidders.
    Lifecycle
    Title
    Type
    Off Center Lodging April 2025 - September 2025
    Currently viewing
    Combined Synopsis/Solicitation
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