Request for Quote (RFQ) 455740 - HVAC and Power Rental
ID: 455740Type: Solicitation
Overview

Buyer

ENERGY, DEPARTMENT OFENERGY, DEPARTMENT OFBROOKHAVEN NATL LAB -DOE CONTRACTORUpton, NY, 11973, USA

NAICS

Other Commercial and Industrial Machinery and Equipment Rental and Leasing (532490)

PSC

LEASE OR RENTAL OF EQUIPMENT- MISCELLANEOUS (W099)

Original Source

https://sam.gov/opp/c8f1531efe6a4f15b1db9d67584d89b8/view
Timeline
    Description

    The Department of Energy, through Brookhaven Science Associates, LLC, is soliciting quotes for the rental of HVAC and power equipment under Request for Quote (RFQ) 455740. The procurement aims to secure essential equipment, including various air conditioning units and generators, to support operations at Brookhaven National Laboratory from May 1, 2025, to November 1, 2025, with a potential 12-month renewal option. This rental service is crucial for maintaining operational efficiency and climate control in scientific environments. Interested vendors must submit their quotes electronically by February 14, 2025, and can direct inquiries to Lisa Gonzales at lgonzales@bnl.gov or by phone at 631-344-5965.

    Point(s) of Contact
    Lisa Gonzales
    (631) 344-5965
    lgonzales@bnl.gov
    Files
    Title
    Posted
    1. RFQ 455740 - HVAC Rental.pdf
    The Brookhaven Science Associates (BSA) is soliciting quotes for HVAC and Power Rental services via Request for Quote (RFQ) Number 455740, issued on January 30, 2025. This procurement, managed for the U.S. Department of Energy, aims for full and open competition, inviting bids from both small and large businesses. The period of performance is set from May 1, 2025, to November 1, 2025, with an option for a 12-month renewal. Quotes must be submitted electronically by February 14, 2025, and will be evaluated based on total price alongside technical compliance. A complete quotation requires a signed pricing sheet and adherence to SAM registration for U.S. vendors, with additional forms for foreign offerors. Offerors exceeding $750,000 must submit a Small Business Subcontracting Plan, aligning with BSA's small business goals. Enclosures detail contract terms, pricing, and necessary documentation. Overall, this RFQ underscores the BSA's commitment to competitive sourcing and compliance with federal procurement standards.
    Enclosure 1 - Draft Contract 455740 w Attachments.pdf
    This government contract outlines an agreement between the Contractor and Brookhaven Science Associates, LLC. for the rental of HVAC and power equipment from May 1, 2025, through November 3, 2025, with an option to extend for up to 12 months. The Contractor is responsible for providing three 50-ton air conditioning units, one 75-ton air conditioning unit, one 80-ton chiller, and portable generators, including all necessary connections and delivery. Payment will be contingent upon approved invoices, with compensation set at fixed unit prices. The document encompasses specific requirements for the delivery, maintenance, and technical support of the rental equipment, emphasizing 24/7 availability and adherence to safety regulations. It also establishes quality assurance measures, asserting that suppliers must comply with various standards, including ISO 9001 certification. Additional terms include the inclusion of General and Supplemental Terms and Conditions, ensuring compliance with all local, state, and federal safety requirements. This contract signifies the government's commitment to maintaining operational standards while addressing temporary climate control needs at Brookhaven National Laboratory, highlighting the significance of reliable equipment rental in supporting ongoing scientific efforts.
    Enclosure 2 - AMS Form 043 Pricing Sheet.docx
    The document is from the Procurement and Property Management Division of Brookhaven National Laboratory (BNL) and outlines a quotation for HVAC and power rental services in response to a Request for Quote (RFQ) numbered 455740. It specifies the required equipment, which includes various AC units and generators, detailing the quantities and respective pricing structures: daily, weekly, and monthly rates. The quotation remains valid for 120 days, with terms of delivery noted as FOB Destination and payment terms to be determined. The offeror confirms compliance with BNL's requirements, terms, and conditions, while also affirming their registration in the System for Award Management (SAM). The document serves to formalize the vendor's commitment to providing the stipulated resources, ensuring that BNL's operational needs are effectively met. Through this RFQ response, the document reflects the process of procuring essential services in alignment with federal contracting standards.
    Enclosure 3 - AMS Form 050.pdf
    The document outlines the Annual Representations and Certifications form (AMS-FORM-050) required from Offerors, specifically targeting Brookhaven National Laboratory (BNL/BSA) and its contractors who provide goods or services in support of U.S. Government contracts. It mandates that all Offerors complete sections detailing business information, representation of their size (with additional requirements for small businesses), and compliance certifications for various government regulations. Sections emphasize the necessity of accurate representations regarding business status and certifications as a prerequisite for contract consideration, including details on ownership classifications, prior compliance with federal contract standards, and lobbying activities. Additionally, certifications regarding executive compensation and responsibility matters are required to ensure transparency and compliance with federal laws. The form serves to streamline data collection while ensuring compliance with federal contracting policies, reinforcing the integrity of Offeror representations and their eligibility for future government contracts. This structured collection of data ensures adherence to federal guidelines and assists BSA in making informed contracting decisions.
    Enclosure 4 - Vendor ACH Authorization Form.pdf
    The document is a Vendor ACH Authorization Form managed by Brookhaven Science Associates, LLC for use by vendors interacting with the U.S. Department of Energy. The primary purpose is to authorize the University to process Automated Clearing House (ACH) credit entries to pay its vendors. The form requires vendors to provide essential information such as vendor name, tax identification number, financial institution details, and banking information including routing number and checking account number. Additionally, it necessitates the vendor's authorized representative's contact details and signature, indicating acceptance of the use of ACH for payments. This form will remain valid until the University receives a written request to terminate or alter the agreement. By facilitating electronic payments, this form streamlines the payment process within federal financial operations, enhancing efficiency in managing vendor transactions associated with government RFPs and grants.
    Enclosure 5 - W-9 Domestic 2024.pdf
    Enclosure 6 - W-8 Form (Foreign).pdf
    Lifecycle
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    Request for Quote (RFQ) 455740 - HVAC and Power Rental
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