Notice of Intent to Limiting sources
ID: FDA-RFQ-25-126020Type: Special Notice
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFFOOD AND DRUG ADMINISTRATIONFDA OFFICE OF ACQ GRANT SVCSBeltsville, MD, 20705, USA
Timeline
    Description

    The Department of Health and Human Services, specifically the Food and Drug Administration (FDA), intends to award a fixed-price contract for Preventative Maintenance and Qualification Services for an Agilent GC/MS and HPLC system. The procurement is limited to Agilent Technologies or its authorized service provider network due to the highly specialized nature of the required services, which include diagnostic tests and the replacement of parts compliant with original equipment manufacturer (OEM) specifications. These services are critical for ensuring the safe and effective operation of the FDA's instruments, as using non-authorized providers could invalidate warranties and pose safety risks. Interested parties capable of meeting these requirements may submit written capability statements by 3:00 p.m. EST on November 12, 2024, to Elena Tatarov at elena.tatarov@fda.hhs.gov.

    Point(s) of Contact
    Files
    Title
    Posted
    The Food and Drug Administration (FDA) intends to limit sources for a fixed-price contract to procure Preventative Maintenance and Qualification Services for an Agilent GC/MS and HPLC system. This decision is based on the unique nature of the required services, which only Agilent Technologies or its authorized service provider network can deliver due to the highly specialized nature of the equipment. The contract, part of FDA-RFQ-25-126020, is a Small Business Set Aside under the NAICS Code 811219 for electronic and precision equipment repair. The required services encompass diagnostic tests and replacement of parts compliant with original equipment manufacturer (OEM) specifications, ensuring safe operation of the instruments. The FDA emphasizes that using non-authorized service providers could invalidate warranties and compromise safety and effectiveness. The notice invites other parties capable of meeting this requirement to submit written capability statements, although it is not a request for competitive proposals. The anticipated award is expected within fifteen days after the notice's closing date, emphasizing the urgency and the necessity of specialized services for maintaining the operational standards of FDA’s equipment.
    Lifecycle
    Title
    Type
    Special Notice
    Similar Opportunities
    Preventive Maintenance and Repair Services for a Sciex Triple Quad 5500+ QTRAP HPLC/MS/MS system and Agilent 1260 HPLC system
    Active
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the Food and Drug Administration (FDA), is seeking qualified contractors to provide preventive maintenance and repair services for a Sciex Triple Quad 5500+ QTRAP HPLC/MS/MS system and an Agilent 1260 HPLC system. The procurement includes a base year and three optional years of service, requiring one planned maintenance visit annually, prompt on-site corrective maintenance, adherence to OEM specifications, and the provision of software updates and factory-certified replacement parts. These services are critical for maintaining the operational efficiency of analytical equipment used in research at the National Center for Toxicological Research, ensuring that ongoing studies are not delayed. Interested parties should contact Warren Dutter at warren.dutter@fda.hhs.gov or call 870-543-7577 for further details, and the contract will be awarded based on technical capability and experience, with a firm-fixed price structure.
    Preventative Maintenance Agreement for Sciex Triple Quad 6500 Systems
    Active
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the National Institutes of Health (NIH), is seeking to establish a Preventative Maintenance Agreement for two Sciex Triple Quad 6500 Systems utilized by the Department of Laboratory Medicine at the NIH Clinical Center. This contract aims to ensure optimal performance through annual preventative maintenance and timely repairs, which are critical for maintaining uninterrupted laboratory services for both clinical and research purposes. The selected vendor, Ab Sciex LLC, is the sole manufacturer of the equipment and will provide comprehensive coverage under the Sciex Assurance and Software Plus Plans, ensuring access to OEM parts and software support for a period from December 22, 2024, to December 21, 2027. Interested parties may submit capability statements to Shasheshe Goolsby at shasheshe.goolsby@nih.gov by November 8, 2024, at 6:30 AM EST, as this is not a request for proposal and the total contract value will not exceed $250,000.
    Preventive Maintenance and Repair service for the Cryo-Cooler components of a Bruker Biospec 47/40 magnetic resonance imaging (MRI) unit (base year only)
    Active
    Health And Human Services, Department Of
    The U.S. Food and Drug Administration (FDA) is seeking small business sources to provide Preventive Maintenance and Repair services for the Cryo-Cooler components of a Bruker Biospec 47/40 magnetic resonance imaging (MRI) unit located at the National Center for Toxicological Research (NCTR) in Jefferson, Arkansas. The required services will span a one-year period starting from November 30, 2024, following the expiration of the current service contract, and interested vendors must submit capability statements detailing their qualifications, including past performance and the ability to meet specific performance requirements such as on-site maintenance and the use of OEM parts. This opportunity is critical for ensuring the reliable operation and maintenance of the MRI equipment in compliance with OEM specifications. Interested parties must submit their responses via email by November 7, 2024, and can contact Suzanne Martella at suzanne.martella@fda.hhs.gov for further information.
    Flex Choice Service Contract
    Active
    Agriculture, Department Of
    The Department of Agriculture, specifically the Agricultural Research Service (ARS), is seeking qualified vendors for a Flex Choice Service Contract focused on the maintenance and support of the Waters H-Class UPLC system equipped with a QDa mass-sensitive detector. The procurement requires one annual Preventative Maintenance (PM) visit, unlimited high-priority Corrective Maintenance (CM) visits, and ongoing online and phone support, all to be conducted by Waters-trained engineers using genuine Waters parts to ensure system reliability and performance. This service is critical for maintaining the operational efficiency of advanced analytical systems used in monitoring ingredient levels and performance quality of dietary supplements. Interested parties must submit their capability statements and other required documentation to Elizabeth Wilson at elizabeth.wilson2@usda.gov by November 7, 2024, at 2:00 PM PDT, as this notice is part of the USDA ARS market research and does not constitute a solicitation for proposals.
    Notice of Intent to Sole Source_Preventive Maintenance Agreement for a Nikon Inverted Confocal Microscope
    Active
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the Food and Drug Administration (FDA), intends to award a sole-source contract to Nikon Instruments Inc. for a Preventive Maintenance Agreement for a Nikon Inverted Confocal Microscope. This contract is essential for maintaining the microscope's operational capacity and will cover two one-year maintenance periods following the expiration of the current service agreement on December 31, 2024. The microscope is crucial for the FDA National Center for Toxicological Research's Division of Neurotoxicology, which relies on it for live-cell imaging, making uninterrupted service vital for ongoing research efforts. Interested parties may submit a capability statement to Yolanda Rankin at yolanda.rankin@fda.hhs.gov by November 18, 2024; if no responses are received, Nikon will be awarded the contract.
    SOURCES SOUGHT: Maintenance and Repair Service for the Orbitrap Fusion™ Lumos™ Tribrid™ Mass Spectrometer
    Active
    Health And Human Services, Department Of
    The Department of Health and Human Services, through the National Institutes of Health (NIH), is seeking qualified sources for maintenance and repair services for the Orbitrap Fusion™ Lumos™ Tribrid™ Mass Spectrometer and associated laboratory equipment. The objective is to ensure uninterrupted operation of critical instruments used for proteomics analysis and related research, requiring certified technicians to provide comprehensive support, including preventative maintenance, software upgrades, and troubleshooting. This service is vital for ongoing projects at the Laboratory of Clinical Investigation, emphasizing the need for timely and effective maintenance to facilitate advanced biological studies. Interested companies must submit their capability statements by November 13, 2024, to Hashim Dasti at hashim.dasti@nih.gov, with a focus on demonstrating their qualifications and relevant experience.
    BIO-RAD LABORATORIES, INC. CSP, QX200 DIGITAL PCR W/ADG OS DIGITAL PCR SYSTEMS W/AUTO DG SERVICE CONTRACT
    Active
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the National Institutes of Health (NIH), is planning to award a sole source fixed-price contract to Bio-Rad Laboratories, Inc. for a service contract related to two QX200 AutoDG ddPCR Systems. The contract will cover a twelve-month base year with four additional option years, focusing on essential maintenance and support services to ensure compliance with FDA regulations and optimal operational performance of the equipment. These systems are critical for assessing gene modification efficiency in cellular therapy products, which directly impacts treatment decisions and patient outcomes. Interested parties may express their interest and capabilities to Tasha Lowe at lowet2@mail.nih.gov by November 9, 2024, at 12 PM, as the government retains discretion over the procurement process.
    CYTEK AURORA 5 LASER PREMIUM SERVICE AGREEMENT
    Active
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the National Institutes of Health (NIH), is seeking qualified contractors to provide a premium service agreement for the Cytek Aurora 5 Laser systems. The procurement includes essential services such as preventive maintenance inspections, technical support, and on-site assistance for four specific Cytek Aurora 5 Laser units, ensuring optimal performance and reliability during the contract period from March 1, 2025, to February 28, 2026. This service agreement is critical for maintaining the functionality of laboratory equipment used in vital research, reflecting the NIH's commitment to supporting scientific advancements. Interested vendors must submit their quotations via the NIAID electronic Simplified Acquisition Submission System (eSASS) by November 12, 2024, at 12:00 am EST, and can contact Maliaka Pinkney at maliaka.pinkney@nih.gov for further inquiries.
    CYTEK AURORA 5 LASER WITH LOADER - UV/V/B/YG/R - PREMIUM SERVICE AGREEMENT
    Active
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the National Institutes of Health (NIH), is seeking quotes for a premium service agreement for a Cytek Aurora 5 laser with loader, which is essential for advanced laboratory applications. The procurement includes comprehensive maintenance services, such as preventive inspections, technical support, and on-site assistance, ensuring optimal functionality of the equipment throughout the contract period from December 1, 2024, to November 20, 2025. This acquisition is critical for supporting the NIH's research initiatives in allergy and infectious diseases, emphasizing the importance of reliable laboratory equipment and services. Interested vendors must submit their quotations via the NIAID electronic Simplified Acquisition Submission System (eSASS) by November 13, 2024, at 12:00 am EST, and can contact Maliaka Pinkney or Jesse D Weidow for further inquiries.
    MAINTENANCE AND REPAIR SERVICE AGREEMENT FOR NEXTSEQ 2000 (S/N: VH74007)
    Active
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the National Institutes of Health (NIH), is seeking to negotiate a maintenance and repair service agreement for the Illumina NextSeq 2000 system, serial number VH74007. The contract will cover a 12-month support plan, including full maintenance for parts, labor, and travel, as well as preventative maintenance inspections, remote technical support, and software updates. This service is crucial for the Laboratory of Parasitic Diseases to ensure the operational efficiency of their sequencing equipment. Interested vendors must submit their capability statements and relevant documentation by 12:00 PM EST on November 15, 2024, via the NIH electronic Simplified Acquisition Submission System (eSASS), with all inquiries directed to Mildred Moss at mildred.moss@nih.gov or Tonia Alexander at talexander@niaid.nih.gov.