6515--Software, Omnicell Windows 10 upgrade - Pharmacy, Ann Arbor
ID: 36C25025Q0155Type: Combined Synopsis/Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF250-NETWORK CONTRACT OFFICE 10 (36C250)DAYTON, OH, 45428, USA

NAICS

Surgical and Medical Instrument Manufacturing (339112)

PSC

MEDICAL AND SURGICAL INSTRUMENTS, EQUIPMENT, AND SUPPLIES (6515)

Original Source

https://sam.gov/opp/e5053412589a42d5a865dfef4b28b792/view
Timeline
    Description

    The Department of Veterans Affairs is seeking proposals for the procurement of an Omnicell Windows 10 upgrade for the Ann Arbor VA Medical Center. The primary objective is to upgrade existing automated dispensing cabinets (ADCs) to ensure continued functionality and compliance, as Windows 7 will soon lose support. This upgrade is crucial for enhancing medication storage systems, improving drug accountability, and maintaining stock levels, with a project completion timeline of 6-9 months, aiming for finalization by August 1, 2025. Interested vendors must submit their quotes by December 17, 2024, at 4 PM Eastern Time, and all inquiries should be directed to Contract Specialist Brooke Hansen at brooke.hansen@va.gov.

    Point(s) of Contact
    Brooke HansenContract Specialist
    Phoned inquiries will not be accepted.
    brooke.hansen@va.gov
    Files
    Title
    Posted
    36C25025Q0155.docx
    The Department of Veterans Affairs is seeking proposals for the purchase of an Omnicell Windows 10 upgrade for the Ann Arbor VA Medical Center, with the solicitation designated as RFQ 36C25025Q0155. Interested vendors must submit quotes by December 17, 2024, at 4 PM Eastern Time. This request is for specific brand-name products, including various XTEXTEND consoles, and is open to all qualified companies as it is not set aside for small businesses. The proposal should include a price quote and product specifications, adhering to the guidelines set forth in the Federal Acquisition Regulation (FAR) subpart 12.6. The award will be made based on the lowest price that meets the technical requirements. All inquiries must be directed via email to Contract Specialist Brooke Hansen. The solicitation details are archived 30 days post-deadline, ensuring clarity for potential bidders about the terms and conditions. This procurement aims to improve the medical services at the VA facility, emphasizing compliance with operational standards and efficiency in the healthcare environment.
    Combined Synopsis Solicitation - Omnicell WIN 10 Upgrade - Brand Name Justification.pdf
    The document outlines a sole source justification for the Department of Veterans Affairs regarding a contract for a Windows 10 upgrade for existing Omnicell equipment. This procurement falls under the simplified acquisition procedures as per FAR 13.5, allowing for competition restrictions. The primary contracting office is located in Battle Creek, MI, supporting the VISN 10 VA Health Care System. The upgrade includes installing specific Omnicell products essential for maintaining functionality of the existing equipment, with a total of 53 units to be upgraded. The justification cites that only Omnicell and its authorized distributor, Trillamed, can provide this update, as no alternative brands are supported. Market research confirmed the absence of other viable vendors. A fair and reasonable price determination will be made prior to award, and future acquisitions will involve more extensive market research to identify potential sources for similar upgrades. The contract is expected to be completed within 180 days from the award. The document concludes with an endorsement of the requirement, affirming its legitimacy and urgency within the Department of Veterans Affairs’ operational needs.
    Combined Synopsis Solicitation - Omnicell WIN 10 Upgrade - SOW.docx
    The Ann Arbor VA Medical Center is soliciting proposals for upgrading its Omnicell automated dispensing cabinets (ADCs) to Windows 10, as Windows 7 will soon lose support. The goal is to enhance medication storage systems to improve drug accountability and maintain stock levels. The selected vendor will provide upgrades for existing ADCs and installation of new units in additional clinic areas. The project aims for completion within 6-9 months, with a final deadline of August 1, 2025. A sole-source contract is anticipated due to existing familiarity with the Omnicell system, which will minimize downtime and training needs for staff. Maintenance and technical support are required, including after-hours assistance and ensuring system compatibility with VA's network. Additionally, compliance with federal privacy laws regarding veteran information is essential, including training for contractor personnel handling sensitive data. The documentation also specifies records management obligations to protect federal records created during the project. Overall, this RFP reflects the VA’s commitment to enhancing its health care capabilities while ensuring veterans' data security and regulatory compliance.
    Combined Synosis Solicitation - Omnicell WIN 10 Upgrade - Clauses and Provisions.docx
    The Combined Synopsis-Solicitation from the Ann Arbor VA Medical Center pertains to the OMNICELL WIN 10 Upgrade project, specifically detailing the terms and conditions for contractors regarding the supply of commercial products and services. It outlines critical clauses on inspection and acceptance, assignment of rights, changes, dispute resolution, payment procedures, and termination rights. The document stresses compliance with federal laws and various clauses that govern contractor conduct, including those related to confidentiality, patent indemnity, and default liability. Additionally, it specifies the need for contractors with access to VA information to follow strict security and privacy protocols. The structure includes contract clauses, addenda, and requirements for electronic submission of invoices. This procurement effort reflects the VA's commitment to ensuring that acquired services meet high standards and adhere to regulatory compliance, enhancing the efficiency of its medical systems. Overall, the document serves as a comprehensive guide for potential bidders on obligations and expectations in the context of federal contracting.
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    6515--Software, Omnicell Windows 10 upgrade - Pharmacy, Ann Arbor
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    Combined Synopsis/Solicitation
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