6515--Software, Omnicell Windows 10 upgrade - Pharmacy, Ann Arbor
ID: 36C25025Q0155Type: Combined Synopsis/Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF250-NETWORK CONTRACT OFFICE 10 (36C250)DAYTON, OH, 45428, USA

NAICS

Surgical and Medical Instrument Manufacturing (339112)

PSC

MEDICAL AND SURGICAL INSTRUMENTS, EQUIPMENT, AND SUPPLIES (6515)

Original Source

https://sam.gov/opp/e5053412589a42d5a865dfef4b28b792/view
Timeline
    Description

    The Department of Veterans Affairs is seeking proposals for the procurement of an Omnicell Windows 10 upgrade for the Ann Arbor VA Medical Center. The primary objective is to upgrade existing automated dispensing cabinets (ADCs) to ensure continued functionality and compliance, as Windows 7 will soon lose support. This upgrade is crucial for enhancing medication storage systems, improving drug accountability, and maintaining stock levels, with a project completion timeline of 6-9 months, aiming for finalization by August 1, 2025. Interested vendors must submit their quotes by December 17, 2024, at 4 PM Eastern Time, and all inquiries should be directed to Contract Specialist Brooke Hansen at brooke.hansen@va.gov.

    Point(s) of Contact
    Brooke HansenContract Specialist
    Phoned inquiries will not be accepted.
    brooke.hansen@va.gov
    Files
    Title
    Posted
    36C25025Q0155.docx
    The Department of Veterans Affairs is seeking proposals for the purchase of an Omnicell Windows 10 upgrade for the Ann Arbor VA Medical Center, with the solicitation designated as RFQ 36C25025Q0155. Interested vendors must submit quotes by December 17, 2024, at 4 PM Eastern Time. This request is for specific brand-name products, including various XTEXTEND consoles, and is open to all qualified companies as it is not set aside for small businesses. The proposal should include a price quote and product specifications, adhering to the guidelines set forth in the Federal Acquisition Regulation (FAR) subpart 12.6. The award will be made based on the lowest price that meets the technical requirements. All inquiries must be directed via email to Contract Specialist Brooke Hansen. The solicitation details are archived 30 days post-deadline, ensuring clarity for potential bidders about the terms and conditions. This procurement aims to improve the medical services at the VA facility, emphasizing compliance with operational standards and efficiency in the healthcare environment.
    Combined Synopsis Solicitation - Omnicell WIN 10 Upgrade - Brand Name Justification.pdf
    The document outlines a sole source justification for the Department of Veterans Affairs regarding a contract for a Windows 10 upgrade for existing Omnicell equipment. This procurement falls under the simplified acquisition procedures as per FAR 13.5, allowing for competition restrictions. The primary contracting office is located in Battle Creek, MI, supporting the VISN 10 VA Health Care System. The upgrade includes installing specific Omnicell products essential for maintaining functionality of the existing equipment, with a total of 53 units to be upgraded. The justification cites that only Omnicell and its authorized distributor, Trillamed, can provide this update, as no alternative brands are supported. Market research confirmed the absence of other viable vendors. A fair and reasonable price determination will be made prior to award, and future acquisitions will involve more extensive market research to identify potential sources for similar upgrades. The contract is expected to be completed within 180 days from the award. The document concludes with an endorsement of the requirement, affirming its legitimacy and urgency within the Department of Veterans Affairs’ operational needs.
    Combined Synopsis Solicitation - Omnicell WIN 10 Upgrade - SOW.docx
    The Ann Arbor VA Medical Center is soliciting proposals for upgrading its Omnicell automated dispensing cabinets (ADCs) to Windows 10, as Windows 7 will soon lose support. The goal is to enhance medication storage systems to improve drug accountability and maintain stock levels. The selected vendor will provide upgrades for existing ADCs and installation of new units in additional clinic areas. The project aims for completion within 6-9 months, with a final deadline of August 1, 2025. A sole-source contract is anticipated due to existing familiarity with the Omnicell system, which will minimize downtime and training needs for staff. Maintenance and technical support are required, including after-hours assistance and ensuring system compatibility with VA's network. Additionally, compliance with federal privacy laws regarding veteran information is essential, including training for contractor personnel handling sensitive data. The documentation also specifies records management obligations to protect federal records created during the project. Overall, this RFP reflects the VA’s commitment to enhancing its health care capabilities while ensuring veterans' data security and regulatory compliance.
    Combined Synosis Solicitation - Omnicell WIN 10 Upgrade - Clauses and Provisions.docx
    The Combined Synopsis-Solicitation from the Ann Arbor VA Medical Center pertains to the OMNICELL WIN 10 Upgrade project, specifically detailing the terms and conditions for contractors regarding the supply of commercial products and services. It outlines critical clauses on inspection and acceptance, assignment of rights, changes, dispute resolution, payment procedures, and termination rights. The document stresses compliance with federal laws and various clauses that govern contractor conduct, including those related to confidentiality, patent indemnity, and default liability. Additionally, it specifies the need for contractors with access to VA information to follow strict security and privacy protocols. The structure includes contract clauses, addenda, and requirements for electronic submission of invoices. This procurement effort reflects the VA's commitment to ensuring that acquired services meet high standards and adhere to regulatory compliance, enhancing the efficiency of its medical systems. Overall, the document serves as a comprehensive guide for potential bidders on obligations and expectations in the context of federal contracting.
    Lifecycle
    Title
    Type
    6515--Software, Omnicell Windows 10 upgrade - Pharmacy, Ann Arbor
    Currently viewing
    Combined Synopsis/Solicitation
    Similar Opportunities
    Amendment 0005 Replace Inpatient Robot - PAD 36C261-24-AP-5262 | 640-25-1-5281-0005 | project 640-24-113 |
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking proposals for the replacement of the Inpatient Pharmacy Robot at the Palo Alto Health Care System. The project involves decommissioning the existing robot, preparing the site, installing the new Omnicell Model XR-2 Robot, and ensuring the connection of necessary utilities, all while adhering to strict safety and compliance standards to minimize disruption to pharmacy operations. This procurement is particularly significant as it aims to enhance healthcare technology and improve operational efficiency within the VA system. Proposals are due by December 30, 2024, at 10:00 AM Pacific Standard Time, and interested parties should direct inquiries to Contract Specialist Alison Weinstein at alison.weinstein@va.gov or Charee Harris at charee.harris@va.gov.
    6505--761-25-1-015-0002 -Chelmsford CMOP 7 PHARMACEUTICALS (VA-25-00012193)
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) is seeking qualified vendors to supply thirteen specific pharmaceuticals for delivery to the Chelmsford Consolidated Mail Outpatient Pharmacy (CMOP) in Massachusetts. The procurement includes items such as Clomiphene Citrate and various Amlodipine/Benzapril combinations, with strict requirements for compliance with the Drug Supply Chain Security Act and a minimum one-year shelf life upon delivery. This initiative is crucial for maintaining an adequate pharmaceutical inventory to support the healthcare needs of veterans. Interested vendors must submit their proposals by December 2, 2024, including a signed SF1449 form, a completed pricing schedule, proof of a valid State Wholesale Distributor License, and a Trade Agreements Act certificate, directed to Contracting Officer Kelley Cunningham at kelley.cunningham@va.gov.
    7A21--MIM Software Upgrades
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs, through the Network Contract Office 1, intends to award a sole-source contract to MIM Software Inc. for software upgrades and support services at the West Roxbury VA Medical Center. This procurement includes a one-year base period with four optional years, aimed at enhancing the software capabilities essential for the medical center's operations. The contract will be negotiated under FAR 6.302-1, which permits engagement with only one responsible source when no other supplies or services can meet the agency's requirements. Interested parties are invited to submit relevant documentation by December 27, 2023, at 3:00 PM EST, to Jerry Choinski at jerry.choinski@va.gov, as this notice serves for market research purposes and does not constitute a request for competitive proposals.
    6515--Pyxis Anesthesia ES System for the New York Harbor VA Medical Center (Manhattan).
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking quotes from qualified Service-Disabled Veteran-Owned Small Businesses (SDVOSB) for the procurement of one Pyxis Anesthesia ES System and associated monthly support fees for the New York Harbor VA Medical Center in Manhattan. The procurement requires delivery of the anesthesia system within 45 days following the notice to proceed, emphasizing the need for compatibility with the existing Pyxis medication dispensing and tracking platform currently in use at the facility. This acquisition, categorized under NAICS code 334510, is crucial for enhancing the operational capabilities of the Anesthesia Service, ensuring efficient medication management in a healthcare setting. Interested vendors must submit their proposals by December 30, 2024, and can direct inquiries to Contracting Officer Jonatan Rondon at jonatan.rondon@va.gov or by phone at 212-686-7500 ext. 5588.
    Chelmsford/Lancaster/Hines CMOPs MED/SURGE SUPPLIES ‐ 9‐line items
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking vendors to supply nine specific medical and surgical products for its Consolidated Mail Outpatient Pharmacy (CMOP) facilities located in Chelmsford, Lancaster, and Hines. The procurement involves a Request for Quote (RFQ) for essential medical supplies, including heat and moisture exchangers, latices, infusion sets, and reservoirs, with strict delivery timelines of ten days after receipt of order for most items. This initiative is crucial for maintaining adequate stock levels of medical supplies necessary for veteran care, ensuring compliance with the Buy American Act and other regulatory standards. Interested vendors must submit their proposals, including pricing and required certifications, by December 30, 2024, to Jennifer L. Knight at jennifer.knight@va.gov or via phone at 913-684-0162.
    6505--Abiraterone Tablets
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) is soliciting proposals for the supply of Abiraterone Acetate Tablets through its Pharmaceutical Prime Vendor Program. Offerors are required to comply with the Drug Supply Chain Security Act (DSCSA) and Good Manufacturing Practices (cGMP), providing a unique 11-digit National Drug Code (NDC) for each drug, along with pricing for the base year and four optional years, including a Cost Recovery Fee. This procurement is crucial for ensuring consistent availability and competitive pricing of essential medications for federal healthcare users, particularly veterans. Interested parties must submit their proposals by the extended deadline of January 8, 2025, at 2:30 PM CST, and can contact Contract Specialist Richard Mahario at Richard.Mahario@va.gov for further information.
    6505--Tamsulosin Capsules
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) is issuing a presolicitation notice for Request for Proposal (RFP) 36E79725R0011 concerning the procurement of Tamsulosin Hydrochloride (HCL) Capsules. This procurement aims to ensure an uninterrupted supply of Tamsulosin HCL for the VA, Department of Defense (DoD), Bureau of Prisons (BOP), Indian Health Service (IHS), and other federal healthcare facilities, with one contract awarded to a responsible offeror capable of meeting these needs over a base period of one year, plus four optional one-year extensions. The estimated annual requirements include approximately 1.4 million bottles of 90-count Tamsulosin HCL 0.4mg capsules, along with options for larger packaging sizes, highlighting the importance of consistent medicinal supply for veteran healthcare. Interested vendors should note that the solicitation will be released electronically on or about January 7, 2025, with responses due by January 21, 2025; inquiries can be directed to Contract Specialist Andrew Cazares at Andrew.Cazares@va.gov or (708) 786-4990.
    Q517--Staffing Service MbM
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking proposals for staffing services under the Meds by Mail (MbM) program, specifically targeting Service-Disabled Veteran-Owned Small Businesses (SDVOSB). The procurement aims to provide licensed pharmacists and certified pharmacy technicians to support prescription processing across three facilities located in Cheyenne, WY; Dublin, GA; and Murfreesboro, TN. This initiative is crucial for enhancing healthcare services for veterans, ensuring efficient medication management and compliance with established protocols. Interested vendors must submit their proposals by the newly established deadline of August 6, 2024, with a total contract value estimated at $100 million over five years, including a minimum guarantee of $2 million. For further inquiries, potential bidders can contact Nicholas L. Schulte at nicholas.schulte1@va.gov or Christy Pendlay at Christy.Pendlay@va.gov.
    6505--762_Pharmaceuticals_VA CMOP Tucson_36C77025Q0060 762-25-1-040-0111 -Tucson CMOP MIRTAZAPINE -(VA-25-00015396)
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking qualified vendors to supply Mirtazapine 7.5mg tablets for delivery to the Tucson CMOP facility under solicitation number 36C77025Q0060. The procurement requires a total quantity of 5,280 tablets and emphasizes compliance with the Drug Supply Chain Security Act (DSCSA), as well as adherence to the Buy American statute, necessitating separate quotes for foreign and domestic products. This acquisition is crucial for ensuring a reliable supply of pharmaceuticals to support the health programs of veterans, with a response deadline set for December 27, 2024, and an estimated award date of December 31, 2024. Interested vendors must submit their quotes, including a signed SF1449 form, a completed price schedule in Excel format, and proof of state wholesale distributor licensure, to Jeffrey Blackard at jeffrey.blackard@va.gov.
    7F20--Patient Check-In and BTSSS Self Service Kiosks (VA-25-00024443)
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) is seeking to procure 84 freestanding Patient Check-In and BTSSS self-service kiosks, which will include printers and scanners, along with 168 extended warranties to enhance their coverage from 12 to 36 months. The VA intends to award a firm fixed price sole-source contract to Minuteman Technology Services, LLC, the only authorized distributor of the existing VKIOSK system that utilizes Vetlink software; however, they are conducting market research to explore alternative software solutions that may meet their requirements. This procurement is crucial for improving patient check-in processes and enhancing service delivery within VA facilities. Interested parties must submit their responses by January 7, 2025, to the contract specialist, Juan C. Perez, at juan.perez5@va.gov or by phone at 512-981-4467.