INTENT TO SOLE SOURCE NOTIFICATION : EclipesVox AI System (EVAS) Integrated Automated Speech Recognition Court Reporting System.
ID: FA701424R0062Type: Special Notice
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCE

NAICS

Other Computer Related Services (541519)

PSC

EQUIPMENT AND MATERIALS TESTING- ADP EQUIPMENT/SOFTWARE/SUPPLIES/SUPPORT EQUIPMENT (H270)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/f4414cbb8ba24ef8ba49ef6d647797f0/view
Timeline
    Description

    The Department of Defense, specifically the Department of the Air Force, intends to award a sole-source contract to eVerbatim Inc. for the EclipesVox AI System (EVAS), an Integrated Automated Speech Recognition Court Reporting System. This system is required to provide real-time transcription with over 90% accuracy and must operate independently of internet connectivity, addressing the unique needs of military courtrooms. The acquisition is critical for maintaining compliance with military judicial practices and enhancing the efficiency of court proceedings. Interested parties are encouraged to submit their qualifications and small business status related to this procurement by September 8, 2024, with further inquiries directed to the primary contact, Irinieta Tabuyaqona, at irinieta.tabuyaqona.1@us.af.mil.

    Point(s) of Contact
    Irinieta Tabuyaqona
    irinieta.tabuyaqona.1@us.af.mil
    Files
    Title
    Posted
    FA701424Q0062_ Sole_source_justification_EVOX System Fully Executed_Redacted.pdf
    The document outlines a Sole Source Justification by the Air Force for acquiring a comprehensive court reporting technology system from eVerbatim, Inc. This system employs Automated Speech Recognition (ASR) to fulfill the legal requirements for verbatim transcription in court-martial proceedings, adhering to Department of the Air Force instructions. The acquisition involves a Firm Fixed Price Purchase Order that includes software subscriptions, auxiliary hardware, and training services over several years. The Air Force emphasizes the need for a standalone system that operates without internet connectivity, as many military courtrooms lack commercial internet access. The EclipseVox AI System (EVAS) is highlighted as the only solution meeting the unique military court requirements, capable of real-time transcription with over 90% accuracy, and offering integrated hardware support and training. After extensive market research, it was determined that eVerbatim, Inc. is the sole provider capable of delivering a fully integrated system that complies with military specifications. The document asserts the necessity of this acquisition to maintain compliance with military judicial practices and to enhance the efficiency and accuracy of court proceedings.
    FA701424R0062 Intent to Source Source Notification.pdf
    The Department of the Air Force intends to award a sole-source contract to eVerbatim Inc. for the EclipesVox AI System (EVAS), which is an Integrated Automated Speech Recognition Court Reporting System. This notice serves as a pre-solicitation synopsis; no competitive proposals will be requested as thorough market research shows that no other vendors can meet the stringent requirements for a fully integrated court reporting system. The system must provide real-time transcription with over 90% accuracy and function without an internet connection. The justification for the sole-source award cites that eVerbatim Inc. is the only authorized supplier for the U.S. Armed Forces, positioning them as the sole responsible source capable of fulfilling the government's needs without causing delays. Interested parties are invited to submit their qualifications and small business status related to the procurement action (NAICS code 541519) by September 8, 2024. The conclusion emphasizes that the government reserves the right to proceed without competition based on the responses received. Contact information for the primary contracting officer and an Ombudsman is provided for further inquiries.
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