The U.S. Senate Office of the Sergeant at Arms (SAA) has issued Request for Quotation (RFQ) 2025-R-0071, a pricing table for IT products and services, primarily Cohesity 4-Node Blocks for production and lab environments, with varying capacities and specifications. The RFQ includes a base year (2026) and four option years (2027-2030), each outlining quantities for different Cohesity blocks and optional items like regional technical account managers. Prices are to be Firm-Fixed-Price in USD, with shipping F.O.B. Destination to Washington, DC. Offerors must identify if their quotation is Open Market, GSA Schedule, NASA SEWP, or another GWAC. Quotations must be valid until January 31, 2026. The SAA reserves the right to reject non-compliant quotations. The document also requires mandatory vendor information, including company name, TAX ID, and SAM Unique Entity Identifier/DUNS.

This document outlines the Purchase Order Clauses for the Sergeant at Arms (SAA) Contracting Officer, detailing the terms and conditions for federal government RFPs, federal grants, and state/local RFPs. Key clauses cover authority, order of precedence for contractual documents, security regulations, acceptance criteria for goods and services, and pricing. It specifies payment and invoicing procedures, emphasizing direct deposit and rejecting late fees or taxes for the tax-exempt SAA. The document strictly prohibits unauthorized advertising and outlines policies on gratuities, conflicts of interest, and termination for cause or convenience. It includes detailed provisions for Senate Data protection, privacy, confidentiality, cybersecurity, data transfer, and restrictions on Artificial Intelligence training using Senate data. The SAA reserves all rights to Senate data and requires its return or destruction upon order conclusion. Personnel security, incident notification protocols, and background check requirements for contractors are also defined. The document explicitly states the non-applicability of certain federal laws to the Senate and rejects contractor-specific terms regarding assignment, change in control, indemnification, and automatic renewals.

This addendum outlines the U.S. Senate, Office of the Sergeant at Arms' (SAA) specific terms and conditions that supersede any conflicting commercial license agreements. Key areas addressed include the unenforceability of clauses requiring the SAA to pay future fees, penalties, or indemnify contractors, which would violate the Anti-Deficiency Act. The SAA also rejects automatic renewal provisions and clauses granting contractors control over third-party claims or the right to audit SAA systems directly. The document clarifies that federal law and Senate Procurement Regulations govern all disputes, choice of law, and venue, disallowing mandatory arbitration or unilateral termination by contractors. Furthermore, it restricts unilateral modifications by contractors, prohibits advertising that implies SAA endorsement, and mandates strict confidentiality and data protection by contractors upon contract termination.

The OEM Statement of Compliance on Limitation on Telecommunications Equipment Procurement ensures that Original Equipment Manufacturers (OEMs) adhere to Section 208 of the Legislative Branch Appropriations Act, 2020 (P.L. 116-94). This act prohibits the acquisition of specific telecommunications equipment and high-impact or moderate-impact information systems, as defined by the National Institute of Standards and Technology's (NIST) Federal Information Processing Standard Publication 199. The document serves as a certification where a certifying officer attests to the OEM's compliance with these federal regulations, underscoring the importance of national security in government procurement processes.

Request for Quotation 2025-R-071 outlines the instructions and requirements for submitting quotes for Cohesity Backup Storage. Offerors must submit a signed PRICING TABLE and, if applicable, End User License Agreements (EULA) and the ADDENDUM TO COMMERCIAL AGREEMENTS. Crucially, offerors must be Cohesity authorized resellers and provide an OEM statement verifying authorization to sell to the Federal Government in the USA. If offering telecommunications equipment or high/moderate-impact information systems, an OEM Statement of Compliance with Section 208 of the Legislative Branch Appropriations Act, 2020 is required. All documents must be emailed by December 19, 2025, at 5 p.m. ET. Questions are due by December 11, 2025, at 5 p.m. ET. Submission requirements include active SAM registration, supplying products from authorized US channels only, and providing Firm-Fixed-Prices. The Senate will make one award based on the Lowest Price Technically Acceptable criteria.