NESA LAF Lodging
ID: HQ003425E049Type: Solicitation
Overview

Buyer

DEPT OF DEFENSEWASHINGTON HEADQUARTERS SERVICES (WHS)WASHINGTON HEADQUARTERS SERVICESWASHINGTON, DC, 203011000, USA

NAICS

Hotels (except Casino Hotels) and Motels (721110)

PSC

TRANSPORTATION/TRAVEL/RELOCATION- TRAVEL/LODGING/RECRUITMENT: LODGING, HOTEL/MOTEL (V231)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/be68abf461724b3a8bc73409782f7a63/view
Timeline
    Description

    The Washington Headquarters Services (WHS) of the Department of Defense is soliciting proposals for lodging services to support the Lebanese Armed Forces (LAF) Seminar, scheduled from April 5 to April 12, 2025. The contractor will be responsible for providing accommodations for approximately 36 individuals, including 17 double hotel rooms, 2 single hotel rooms, and 1 self-pay single hotel room, all located within the Washington, D.C. Metropolitan area. This procurement is crucial for facilitating military training and collaboration, ensuring that participants have comfortable and accessible lodging during the seminar. Interested small businesses, particularly Women-Owned Small Businesses (WOSB), must submit their proposals electronically by March 17, 2025, and can direct inquiries to Monica DeGroot at whs.ncr.ad.mbx.dsca-group@mail.mil.

    Point(s) of Contact
    MONICA DEGROOT
    whs.ncr.ad.mbx.dsca-group@mail.mil
    Files
    Title
    Posted
    A23 Attachment 1 SOW LAF0125_Lodging.pdf
    The Near East South Asia Center (NESA) for Strategic Studies is seeking contractor support for lodging services during the Lebanese Armed Forces Seminar from April 5 to April 12, 2025. The contract involves accommodations for approximately 36 individuals, including specific room types and amenities, such as high-speed internet and dining arrangements adhering to dietary restrictions. The selected lodging must be located within 0.5 miles of the Pentagon and a metro station, with facilities that comply with ADA standards. The contractor is required to provide amenities such as a hot breakfast buffet, on-site dining facilities, and public areas for group meetings. Notably, the Government will not cover costs for self-pay rooms unless confirmed by the participants. Reservations must be confirmed, and any unoccupied reserved rooms before a specified time will incur costs. The contract is structured as a Firm-Fixed Price agreement, with further details regarding invoices and contact information provided. This document exemplifies a government RFP focused on procuring lodging services to support military training and collaboration efforts, ensuring participant comfort, convenience, and adherence to cultural sensitivities.
    A23 Attachment 2 L 52.212-1 Instuctions to Offerors Addendum.pdf
    The Washington Headquarters Services (WHS) Acquisition Directorate is soliciting proposals for the NESA for Strategic Studies Lodging Support Services, as outlined in the accompanying Performance Work Statement (PWS). This Request for Proposal (RFP) is exclusively electronic, with no hard copies provided. Interested offerors must submit their proposals via email by March 17, 2025, and include the solicitation number and project name in the subject line. Proposals should include several sections: 1. **Administrative Section:** This encompasses a cover sheet with contact information and necessary codes (e.g., Tax ID, CAGE, DUNS) and a completed clauses/provisions section with no page limits. 2. **Technical Section:** Offerors must clearly demonstrate their technical capabilities within an 8-page maximum, including descriptions and specifications that show they meet all salient characteristics. 3. **Price Section:** A firm-fixed price proposal should be submitted using Standard Form 1449, including an individual pricing spreadsheet outlining quantities and unit pricing. The RFP emphasizes the need for comprehensive and clear proposals that fulfill the specified requirements, promoting effective competition and evaluation.
    A23 Attachment 3 52.212-2 Evaluation Criteria Addendum.pdf
    The document outlines the evaluation criteria for the federal solicitation regarding the “HQ003425QE049 NESA for Strategic Studies Lodging Support Services.” The Government intends to award a contract based on the Lowest Price Technically Acceptable (LPTA) criterion. Offerors must provide adequate information, including descriptions, quantities, and technical specifications, for their proposals to be evaluated effectively. Proposals will be rated as either "Acceptable" if they meet the minimum requirements or "Unacceptable" if they do not. The evaluation process involves selecting the lowest-priced bid first, assessing its technical acceptability, and moving to the next lowest bid if the first is found lacking. A binding contract is formed upon acceptance of an offer, without further actions required by either party, as long as no withdrawal is filed. This structure ensures the Government can maintain oversight and accountability while obtaining necessary services at the best price.
    A23 HQ003425QE049 FINAL POSTING.pdf
    The document outlines a solicitation for lodging services for the Lebanese Armed Forces (LAF) Seminar, taking place from April 5 to April 12, 2025, with an order number HQ003425QE049. The Washington Headquarters Services (WHS) is seeking proposals from Women-Owned Small Businesses (WOSB), focusing on firm-fixed price contracts for accommodations in the Washington, D.C. area to host approximately 36 individuals. The required lodging includes 17 double hotel rooms, 2 single hotel rooms, and 1 self-pay room. Key requirements include the submission of applicable discounts, related fees, and tax exemptions. Proposals must also include specific company information such as Cage Code, DUNS Number, and business size classification. The award will be granted to the lowest-priced, technically acceptable bid that meets the outlined specifications. Compliance with several Federal Acquisition Regulation (FAR) clauses regarding small business participation, payment processes, and contractor responsibilities is mandatory. This solicitation highlights the federal government's commitment to promoting small businesses, especially those owned by women, while ensuring that the contracting process adheres to federal standards and regulations.
    Lifecycle
    Title
    Type
    NESA LAF Lodging
    Currently viewing
    Solicitation
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