NOTICE OF INTENT TO SOLE SOURCE: Preventative Maintenance Service for Zeiss Confocal and Epifluorescence Microscopes
ID: 75N91025NOI7093469Type: Presolicitation
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFNATIONAL INSTITUTES OF HEALTHNIH NCIBethesda, MD, 20892, USA

NAICS

Electronic and Precision Equipment Repair and Maintenance (811210)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- INSTRUMENTS AND LABORATORY EQUIPMENT (J066)

Original Source

https://sam.gov/opp/bf63ada91fea40718522dfcc4260d39f/view
Timeline
    Description

    The National Institutes of Health (NIH), specifically the National Cancer Institute (NCI), intends to procure preventative maintenance and emergency services for fourteen government-owned Zeiss microscopes, which are critical for cancer research conducted by the Laboratory of Cancer Biology and Genetics. The procurement will be conducted on a sole-source basis with Carl Zeiss Microscopy, LLC, the original equipment manufacturer, due to its proprietary software and the necessity for authorized service technicians to ensure compliance with manufacturer specifications. This maintenance contract is vital for maintaining the operational functionality of the microscopes, which play a significant role in biological specimen analysis. Interested parties, particularly small businesses, are invited to submit capability statements by January 6, 2025, to be considered for potential competitive procurement. For further inquiries, contact Lena Lee at lena.lee@nih.gov.

    Point(s) of Contact
    Lena Lee, Contract Specialist
    lena.lee@nih.gov
    Miguel Diaz
    miguel.diaz@nih.gov
    Files
    Title
    Posted
    75N91025NOI7093469_PreSol Notice.pdf
    The National Institutes of Health (NIH), specifically the National Cancer Institute (NCI), is issuing a Notice of Intent to procure preventative maintenance and emergency services for fourteen government-owned Zeiss microscopes. The scope includes specific models essential for cancer research analysis conducted by the Laboratory of Cancer Biology and Genetics. Maintenance will be sought exclusively from Carl Zeiss Microscopy, LLC, the original equipment manufacturer (OEM), due to its proprietary software, replacement parts, and the requirement for authorized service technicians. The government emphasizes the need for compliance with the manufacturer's specifications to maintain imaging functionality. A sole-source award is justified as only Carl Zeiss can provide the required services without risking improper maintenance. Interested parties, particularly small businesses, are invited to submit capability statements by January 6, 2025, for consideration of competitive procurement. The notice is structured as a formal solicitation for maintenance services with a clear call to action for capable vendors to respond.
    75N91025NOI7093469_SOW.pdf
    The document outlines a Statement of Work (SOW) for preventative maintenance services for fourteen Zeiss microscopes at the National Cancer Institute (NCI). The primary objective is to ensure continuous functionality through technical support and service coverage for both hardware and software, minimizing downtime for extensive research efforts. The contractor is responsible for all labor, materials, and equipment required for maintenance, which includes one preventative maintenance inspection (PMI) and unlimited emergency services during standard business hours. Additionally, the contractor must provide necessary replacement parts, software updates, and technical support, also ensuring personnel have adequate qualifications. The contract is defined as a Firm-Fixed-Price Task Order for a base period of 12 months with optional extensions. Services will be delivered primarily at the NCI facility in Bethesda, MD, with remote support also available. The document emphasizes the importance of timely and efficient service to maintain research productivity while adhering to federal guidelines. Overall, this contract aims to sustain high operational standards for essential scientific equipment vital to NCI's research initiatives.
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