FCI Oxford 3rd Quarter Halal
ID: 15B41025Q0000SS2Type: Combined Synopsis/Solicitation
Overview

Buyer

JUSTICE, DEPARTMENT OFFEDERAL PRISON SYSTEM / BUREAU OF PRISONSNCROKANSAS CITY, KS, 66101, USA

NAICS

All Other Miscellaneous Food Manufacturing (311999)

PSC

FOOD, OILS AND FATS (8945)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/7dd201f779394a4f888f914c144e7ac6/view
Timeline
    Description

    The Department of Justice, specifically the Federal Bureau of Prisons, is seeking quotations from small businesses for a firm fixed-price contract to supply Halal food items to FCI Oxford during the third quarter of Fiscal Year 2025. The procurement requires compliance with USDA specifications and includes specific meal components such as fish, chicken, turkey, and vegetarian options, all of which must be certified Halal and adhere to strict dietary guidelines. This initiative underscores the Bureau's commitment to providing nutritious food options that respect religious dietary laws, ensuring quality control and accurate certifications throughout the procurement process. Interested contractors must submit their quotes by March 6, 2025, at 4:00 PM Central time, and can direct inquiries to Ian Woody at iwoody@bop.gov or David Smith at d23smith@bop.gov.

    Point(s) of Contact
    Ian Woody
    (608) 584-6127
    iwoody@bop.gov
    David Smith
    (913) 551-1068
    d23smith@bop.gov
    Files
    Title
    Posted
    3RD QTR HALAL SPEC 2025.xlsx
    The document outlines the specifications for Halal meal offerings intended for a government request for quotation (RFQ). It details various meal components that must be certified Halal, including fish, chicken, turkey, and vegetarian options. Each meal has specific ingredient requirements, including weights and preparation methods, while adhering to strict dietary guidelines prohibiting any non-Halal substances like pork and alcohol. The document emphasizes the importance of compliance with these specifications, as failure to do so may result in disqualification from the bidding process. It also includes a quote sheet for contractors to accept or deny individual line items, along with delivery requirements that demand strict temperature controls for food safety. Additionally, the meals must be packaged and labeled according to Halal certification standards, ensuring no cross-contamination from non-Halal sources. This initiative demonstrates the federal government’s commitment to providing nutritious options that respect religious dietary laws, emphasizing the significance of accurate certifications and quality control throughout the procurement process.
    Combined SS Template 3rd Quarter Halal Spec 2025.pdf
    The U.S. Department of Justice's Federal Bureau of Prisons issued Solicitation Number 15B41025Q0000SS2 for a firm fixed-price contract for food supplies to be delivered to FCI Oxford between April 1 and April 18, 2025. This solicitation specifically targets small businesses and invites quotations for various food items under designated NAICS codes, emphasizing compliance with USDA specifications and guidelines. Bidders are required to submit quotes by March 6, 2025, at 4:00 PM Central time, with evaluations based on technical acceptability and price. In addition, contractors must comply with stringent privacy and security training requirements, including safeguarding Personally Identifiable Information (PII) and adhering to federal records management policies. Significant emphasis is placed on the importance of reporting data breaches and the responsibilities of contractors regarding information security and management. Overall, this solicitation reflects the Bureau's effort to procure essential food supplies while ensuring compliance with federal standards and contracting regulations.
    Delivery_And Extra_Info OXF.docx
    The document outlines delivery requirements and schedules for food service contracts at FCI Oxford for the third quarter of Fiscal Year 2025. Deliveries are accepted from April 1st to April 18th, 2024, with strict warehouse hours from 7:00 am to 2:00 pm on weekdays. Contractors must sign and return their award documents within three days, or their offers will be considered withdrawn. Deliveries must be palletized, and perishable foods must meet specific temperature ranges. Items must comply with BOP National Menu Specifications, and those failing quality checks will be rejected. Conditioned deliveries may undergo a three-day inspection, and unacceptable items must be reclaimed by the vendor within two weeks or face disposal. These guidelines emphasize the importance of adherence to specifications and delivery protocols in government contracts and highlight consequences for non-compliance, influencing future award decisions.
    Lifecycle
    Title
    Type
    FCI Oxford 3rd Quarter Halal
    Currently viewing
    Combined Synopsis/Solicitation
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