6515--NX BN0E Medical Carts Storage Transport (VA-23-00060855)
ID: 36C10G24R0002Type: Combined Synopsis/Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFSTRATEGIC ACQUISITION CENTER FREDERICKSBURG (36C10G)FREDERICKSBURG, VA, 22408, USA

NAICS

Surgical Appliance and Supplies Manufacturing (339113)

PSC

MEDICAL AND SURGICAL INSTRUMENTS, EQUIPMENT, AND SUPPLIES (6515)

Original Source

https://sam.gov/opp/fe1674d6b5614d7184a9ebe0371cc7e2/view
Timeline
    Description

    The U.S. Department of Veterans Affairs (VA) seeks proposals for a Requirements contract to supply medical carts and associated accessories for storage and transport within VA medical facilities across the United States and its territories. These carts are crucial in enhancing patient care and reducing the workload of healthcare professionals.

    The VA aims to procure a range of cart configurations, including non-storage, multi-tier storage, and drawer variants, along with accessories like barcode scanners, waste bins, and lighting. Vendors must demonstrate their ability to meet the VA's specific requirements and provide detailed pricing information.

    This combined synopsis and solicitation, indicated by solicitation number 36C10G24R0002, constitutes a Request for Proposal (RFP). Interested vendors must submit proposals by the deadline, August 6, 2024, and should be prepared to fulfill Firm-Fixed Price orders. The contract has a potential duration of up to five years, with a 12-month base period and four 12-month option periods.

    Scope of Work

    The successful awardee will be responsible for supplying medical carts and accessories based on the VA's specified configurations and quantities. The focus is on providing lightweight, durable, and technologically advanced carts that meet the stringent demands of the healthcare industry.

    The scope includes delivering and potentially installing the carts at various VA facilities, ensuring compliance with the required standards, and maintaining timely performance. Vendors must be capable of meeting the VA's estimated demands year-round.

    Eligibility Criteria

    This procurement is open to all interested vendors, with no restrictions mentioned regarding eligibility. However, vendors must demonstrate the ability to fulfill the VA's specific requirements for the medical carts and provide references for previous, relevant contracts.

    Funding and Contract Details

    The contract is expected to be Firm-Fixed Price (FFP), with a 12-month base contract and four 12-month options. Pricing should include a 3% service-level agreement (SLA) fee, which will be used to reimburse the Supply Fund Board for acquisition services.

    Although the exact financial details are not provided, the VA indicates that Firm-Fixed Price orders will be placed throughout the performance period. Vendors should expect regular orders and the potential for a long-term relationship.

    Submission Process

    Vendors must submit proposals by the deadline of August 6, 2024, via email to the specified VA contacts. The VA encourages vendors to address all questions and clarifications in their proposals, referring to the solicitation number mentioned above.

    Proposals should include a completed copy of the 52.212-3 provision for Offeror Representations and Certifications. The VA reserves the right to award the contract without further discussions.

    Evaluation Criteria

    The VA will evaluate vendors based on their technical capabilities and pricing information. Technical merit will be assessed based on how well the vendor's proposal aligns with the specified requirements, with particular attention to the salient characteristics of the required medical carts.

    Pricing will be a significant factor in the evaluation, with vendors expected to provide competitive prices for the base year and optional years.

    Contact Information

    For questions regarding this opportunity, vendors should contact the Contract Specialist, Deidre Parker, and the Contracting Officer, Tawana Young, via email at Deidre.Parker@va.gov and Tawana.Young@va.gov, respectively. All correspondence should be sent by 11:59 AM EST on July 23, 2024, and should reference the solicitation number 36C10G24R0002.

    Point(s) of Contact
    Deidre.Parker@va.gov 202-603-4420Contract Specialist - Deidre Parker
    Contracting Officer Tawana Young
    (202) 227-8964
    deidre.parker@va.gov
    Files
    Title
    Posted
    36C10G24R0002_RFP.docx
    The U.S. Department of Veterans Affairs (VA) has released a combined synopsis and solicitation notice for the procurement of medical carts for storage and transport. This notice, with solicitation number 36C10G24R0002, serves as both the announcement and the request for proposals, indicating that a separate written solicitation will not be issued. The VA intends to award a single Requirements contract for Capsa® Brand Name or Equal Medical Carts to meet the needs of the Veterans Health Administration (VHA). The medical carts will be used for storing and transporting computer equipment, medical supplies, medications, and emergency equipment in VA medical facilities within the continental United States (CONUS) and outside the continental United States (OCONUS). These carts are designed to ease the workload of healthcare professionals and enhance patient care. The carts must be lightweight, durable, and engineered to meet the stringent requirements of the healthcare industry. The VA has specified various models and configurations of Capsa® brand medical carts, along with their associated part numbers and descriptions, as reference for potential vendors. The contract will be awarded as Firm-Fixed-Price (FFP) orders with a 12-month base period and four 12-month option periods. Vendors must submit proposals for all Contract Line-Item Numbers (CLINs) listed, indicating whether they are offering brand name or equal products. The VA reserves the right to award without discussions. Proposals are due by August 6, 2024, and must adhere to the specified evaluation criteria and submission requirements outlined in the notice. This procurement aims to establish a reliable source for medical carts that will enhance the efficiency and quality of healthcare services provided by the VA to veterans across the nation.
    36C10G24R0002 0001.pdf
    This amendment to the solicitation seeks to procure medical carts for storage and transport, with the contracting agency being the U.S. Department of Veterans Affairs. The amendment addresses queries from potential vendors, providing clarifications and updates to ensure a more transparent and efficient procurement process. A key clarification confirms that shipping costs to both CONUS and OCONUS locations should be included in the pricing, with the delivery period being negotiable based on quantities and lead times. Specifications for the Dell computers included in the carts have been updated to allow for Dell or HP VA-approved MFF computers due to frequent spec changes. The deadline for past performance questionnaires has been extended, and the process for submitting them has been clarified. The amendment also includes updates to attachments, such as the price cost schedule (Attachment A) and solicitation provisions (Attachment D). Overall, this amendment aims to provide potential vendors with the necessary information to accurately prepare their offers for the procurement of the medical carts.
    ATTACHMENT A - PRICE COST SCHEDULE - NX EQ MEDICAL CARTS STORAGE TRANSPORT.xlsx
    This RFP outlines the procurement of medical supply carts and related accessories for a government agency. The agency seeks to purchase a range of mobile carts with various configurations, including non-storage carts, storage carts with multiple tiers and bins, and carts with drawers. The carts are intended to securely store and transport medical supplies, such as medications and equipment, within healthcare facilities. In addition to the carts, the procurement includes accessories such as barcode scanner mounts, IV poles, waste bins, and lighting. The agency also requires warranties and on-site installation for the carts. The RFP specifies the desired quantities, with estimates for each year of the contract, and includes detailed part numbers and descriptions for each item. Vendors are expected to provide pricing for each item, including a base year and multiple option years. The evaluation criteria for this procurement are not explicitly listed, but the RFP emphasizes the importance of corresponding technical and pricing information, with pricing being a significant factor in the evaluation process.
    ATTACHMENT B - CONTRACT ADMINISTRATION - NX EQ MEDICAL CARTS STORAGE TRANSPORT final 7.10.24.docx
    The U.S. Department of Veterans Affairs, through its Strategic Acquisition Center, seeks to establish a requirements contract for the procurement of NX EQ medical carts, storage, and transport solutions, including all ancillary items essential for their functionality. The contract will be decentralized, with orders placed by designated VA Government Ordering Officers from various VHA locations. The contractor is expected to supply the required items to fulfill the VA's needs during the performance period. The government reserves the right to evaluate and approve replacement items if the contractor discontinues the production of the initially awarded items. New technology within the scope of the original contract may also be evaluated for inclusion. The contract includes specific requirements for invoicing, with payments made electronically, and outlines the individuals authorized to purchase and the process for submitting orders. The contractor will provide tracking information for deliveries and is responsible for submitting monthly and quarterly sales reports to the contracting office.
    ATTACHMENT C - CONTRACT CLAUSES - NX EQ MEDICAL CARTS STORAGE TRANSPORT final 7.9.24.docx
    This file contains Section C of a government contract, detailing the various clauses that govern the agreement. The focus is on establishing terms related to procurement, with the primary objective being the acquisition of supplies or services from the contractor. A key aspect of the procurement is the Service Level Agreement (SLA) fee, which is a means of reimbursing the Supply Fund Board for acquisition-related services. This fee, currently set at 3.0%, must be included in the contractor's pricing and will be reflected in the total amount charged. The contractor is also responsible for submitting quarterly sales reports and remitting the SLA fee to the Strategic Acquisition Center (SAC) within specified timeframes. Liquidated damages of $37.50 per calendar day of delay may be imposed if the contractor fails to deliver supplies or perform services on time. The contract includes ordering and order limitation provisions, allowing for the issuance of delivery or task orders during the performance period and up to four 12-month option periods. The contract may be extended for up to five years. The contractor must comply with numerous Federal Acquisition Regulation (FAR) and Veterans Affairs Acquisition Regulation (VAAR) clauses, covering a range of topics such as ethics, labor standards, equal opportunity, and intellectual property rights. Additionally, the contractor is required to provide operation and maintenance manuals for technical equipment and devices, ensuring they follow standard commercial practices. The procurement also includes limitations on subcontracting, requiring the contractor to not pay more than 50% of the contract value to firms that are not certified Service-Disabled Veteran-Owned Small Businesses (SDVOSB) or Veteran-Owned Small Businesses (VOSB). The contractor must certify compliance with this requirement and may be subject to penalties for false certification. Overall, this contract section establishes the terms and conditions for the procurement of supplies or services, with specific provisions for pricing, delivery, and subcontracting, while also ensuring compliance with relevant regulations and standards.
    ATTACHMENT E - REPORTING TOOL - NX EQ MEDICAL CARTS STORAGE TRANSPORT.xlsx
    This file appears to be a list of healthcare facilities and related information, potentially for the purposes of procurement planning or supply chain management within the VA healthcare system. The table includes columns for contract details such as contract and line item numbers, as well as facility locations. However, there is no explicit mention of specific goods or services being procured, nor are there quantities, prices, or other typical procurement details present. It seems this may be an inventory or asset management document rather than a direct procurement document. Without additional context, it's difficult to determine the specific procurement objectives or requirements. However, the list of facilities indicates a broad geographic scope, suggesting that any related procurement activities would need to consider a diverse range of locations and potentially involve multiple vendors or contractors to meet the needs of each facility.
    ATTACHMENT F - PAST PERFORMANCE REFERENCE - NX EQ MEDICAL CARTS STORAGE TRANSPORT.docx
    Procurement Objective: The focus of this attachment is to assess past performance related to the procurement of NX EQ Medical Cart Storage and Transport solutions. While not explicitly stated, it can be inferred that the government is seeking to understand the capabilities and reliability of potential vendors who have previously supplied similar medical equipment. Specifications and Requirements: Specific technical details about the medical carts are not provided in this attachment. However, it is implied that the carts should meet certain performance and quality standards, as the government is interested in understanding any issues that arose and the corresponding corrective actions taken. Scope of Work: The scope of work is not explicitly defined, but it can be inferred that vendors would be responsible for supplying NX EQ Medical Carts, ensuring timely delivery, and providing maintenance or support services to resolve any performance issues that may arise during the period of performance. Contract Details: The contract type and value are not specified in this attachment. However, vendors are requested to provide information on the total awarded price, final or projected final total price, and the delivery date or period of performance, including any options. Key Dates: No specific dates are mentioned in this attachment, as it focuses on past performance rather than future procurement plans. Evaluation Criteria: The evaluation criteria are not explicitly stated, but it is clear that the government is assessing the performance of potential vendors on similar contracts. This includes understanding the nature of the work performed, any issues or problems encountered, and the effectiveness of corrective actions taken.
    ATTACHMENT G - PAST PERFORMANCE QUESTIONAIRE - NX EQ MEDICAL CARTS STORAGE TRANSPORT.docx
    The Department of Veterans Affairs (VA) Strategic Acquisition Center (SAC) is in the process of evaluating proposals for the procurement of NX EQ Medical Cart Storage Transport systems, with the option for brand-name or equal products. This attachment, addressed to potential offerors, includes a Past Performance Questionnaire to be sent to referenced organizations in their submitted proposals. The questionnaire aims to assess the offeror's performance on a previous contract, with specific ratings and comments requested in several categories: Quality of Service, Cost Control, Timeliness of Performance, and Business Relations. The evaluating agency will use these ratings and comments to assess the offeror's past performance and make informed decisions about their potential to successfully fulfill the current contract. The questionnaire must be completed and returned by the reference, providing details such as the contract period, total value, and a brief description of the services or commodities provided by the offeror. This information will contribute to the VA's evaluation and selection process for awarding the contract for NX EQ Medical Cart Storage Transport systems.
    ATTACHMENT G - PAST PERFORMANCE QUESTIONAIRE - NX EQ MEDICAL CARTS STORAGE TRANSPORT REVISED.docx
    The Department of Veterans Affairs (VA) Strategic Acquisition Center (SAC) is in the process of evaluating proposals for the procurement of NX EQ Medical Cart Storage Transport systems, with the option for brand-name or equal products. This attachment, addressed to references provided by offerors, seeks to assess past performance and includes a detailed questionnaire. The primary objective of this procurement is to acquire medical cart storage and transport solutions, with a focus on quality and timely performance. While specific technical specifications are not detailed, the questionnaire seeks to evaluate offerors' ability to meet requirements, manage costs, and maintain effective business relations. The scope of work includes the delivery and, potentially, installation of these medical carts, ensuring compliance with specified standards and timely performance. The contract details are not explicitly stated, but it can be inferred that the VA is seeking a reliable and efficient supplier for these medical cart systems, with a focus on cost management and timely delivery. Key dates include the submission deadline for the past performance questionnaire, which is August 12, 2024, at 11:59 AM EST. The evaluation criteria focus on four main categories: Quality of Service, Cost Control, Timeliness of Performance, and Business Relations. The VA will assess offerors' past performance in these areas, with ratings ranging from Unsatisfactory to Excellent. This information will be crucial in determining the vendor's ability to meet the government's needs and the overall satisfaction with their performance.
    Copy of ATTACHMENT A - PRICE COST SCHEDULE - NX EQ MEDICAL CARTS STORAGE TRANSPORT - Revised.xlsx
    Procurement Objective: The government agency is seeking to procure a range of medical supply carts and accessories, with a focus on customizable configurations and storage options. Specifications and Requirements: The carts vary in terms of tiers, bin and drawer configurations, and additional features. For example, the M38e Non-Storage Cart (CLIN 0001) is listed as having a single tier, while the M38e RX 4 Tier Storage Cart (CLIN 0011) offers four tiers with different bin arrangements. Accessories include items such as a worksurface light, LCD mount, plastic waste bin, and IV pole. Scope of Work: Vendors are expected to provide the specified quantities of each cart configuration and accessory, ensuring that they meet the detailed technical specifications. Contract Details: While specific contract details are not provided, the file mentions a 3% service-level agreement (SLA) applied to the unit prices, indicating potential contract terms related to performance and pricing adjustments. Key Dates: No specific dates are mentioned, but the file includes estimated quantities for each year, suggesting a multi-year procurement with consistent demand over time. Evaluation Criteria: Although not explicitly stated, the file's structure suggests that vendors will be evaluated based on their ability to provide the specified goods, with pricing playing a significant role in the evaluation process.
    Lifecycle
    Title
    Type
    6515--NX BN0E Medical Carts Storage Transport (VA-23-00060855)
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    Combined Synopsis/Solicitation
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