Request For Quote (RFQ) 20150706- 2026 CBP Trade and Cargo Security Summit
ID: RFQ20150706Type: Solicitation
Overview

Buyer

HOMELAND SECURITY, DEPARTMENT OFUS CUSTOMS AND BORDER PROTECTIONMISSION SUPPORT CONTRACTING DIVISIONWASHINGTON, DC, 20229, USA

NAICS

Lessors of Nonresidential Buildings (except Miniwarehouses) (531120)

PSC

LEASE/RENTAL OF CONFERENCE SPACE AND FACILITIES (X1AB)

Original Source

https://sam.gov/opp/5a9c0a334e60411cb1f68dbd91b0d973/view
Timeline
    Description

    The Department of Homeland Security, through the U.S. Customs and Border Protection (CBP), is soliciting quotes for the 2026 Trade and Cargo Security Summit, scheduled for April 27-30, 2026, in Dallas, Texas. The procurement requires a qualified vendor to provide conference space for at least 1,300 in-person attendees, along with catering, logistical support, audio-visual services, and webcasting capabilities for an additional 3,000 virtual participants. This summit is crucial for enhancing collaboration among trade and transportation sectors, government agencies, and stakeholders regarding CBP priorities. Interested vendors must submit a technical and separate price quote by April 17, 2025, and inquiries are accepted until April 14, 2025. The total budget for the event is capped at $230,000 for audio-visual services and $260,000 for food and beverages, with funding contingent upon appropriated funds being available in FY 2026. For further details, vendors can contact Matthew Coniglio at matthew.coniglio@cbp.dhs.gov or Peter Giambone at peter.a.giambone@cbp.dhs.gov.

    Point(s) of Contact
    Matthew Coniglio
    matthew.coniglio@cbp.dhs.gov
    Peter Giambone
    peter.a.giambone@cbp.dhs.gov
    Files
    Title
    Posted
    2026 TCSS - SOW.pdf
    The U.S. Customs and Border Protection (CBP) is organizing the 2026 Trade and Cargo Security Summit (TCSS), a key event for engaging the trade and transportation sectors, government agencies, and stakeholders regarding CBP priorities. Scheduled for April 27-30, 2026, in Dallas, TX, the summit aims to bring together approximately 1,300 in-person and 3,000 virtual attendees for discussions and networking. The event will be executed by a qualified vendor, tasked with providing logistical support, including meeting spaces, catering, audio-visual services, and webcast capabilities for a total budget not to exceed $230,000 for A/V services and $260,000 for food and beverages. The document outlines specific requirements, service deliverables, billing processes, and a comprehensive agenda featuring sessions, breakout discussions, and networking opportunities. The overarching goal of the TCSS is to enhance information sharing among border enforcement agencies and improve the analysis of goods entering the U.S. The vendor must be SAM-registered and work closely with CBP representatives throughout the planning and execution phases, ensuring adherence to the detailed requirements set forth in the Statement of Work.
    RFQ trade security summit 2026.docx
    The U.S. Customs and Border Protection (CBP) is seeking quotes for the 2026 Trade and Cargo Security Summit, scheduled for April 27-30, 2026. The requirement includes conference space to accommodate at least 1,300 attendees, catering services, logistical support, audio-visual services, and webcasting for an additional 3,000 virtual participants. This solicitation follows FAR guidelines and emphasizes a lowest-price technically acceptable (LPTA) selection process. To qualify, vendors must be located within 25 miles of Dallas Fort Worth International Airport and registered in the Systems for Award Management (SAM). Responses to this RFQ must include a technical and a separate price quote, adhering to a specific format and deadline. Quotes are due by April 17, 2025, with inquiries accepted until April 14, 2025. Additionally, contractors must use the U.S. Department of the Treasury's Invoice Processing Platform for payment requests, and funding for the contract is contingent upon the availability of appropriated funds in FY 2026. This RFP highlights CBP's commitment to security and effective event management while following federal procurement procedures.
    Lifecycle
    Title
    Type
    Request For Quote (RFQ) 20150706- 2026 CBP Trade and Cargo Security Summit
    Currently viewing
    Solicitation
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