2026 TRB Annual Meeting exhibit space
Contract Opportunity Analysis
The Department of Transportation, specifically the Federal Highway Administration (FHWA), is seeking to negotiate a single source purchase order with Hargrove, LLC for the rental of equipment for the 2026 Transportation Research Board (TRB) Annual Meeting, scheduled for January 11–15, 2026, at the Walter E. Washington Convention Center in Washington, D.C. The procurement includes essential items such as furniture, audio/video equipment, electrical services, internet access, and carpet for a total of 4,100 square feet of exhibit space, with Hargrove, LLC being the only vendor capable of fulfilling these requirements on-site. This opportunity is significant as it supports the logistics and infrastructure necessary for a major transportation research event, facilitating collaboration and knowledge sharing among professionals in the field. Interested parties may submit their capabilities by December 16, 2025, at 11:00 AM Eastern Time, and all inquiries should be directed to Jason Motala at jason.motala@dot.gov.