6515--36C242-26-AP-0167|528-26-1-4712-0001|528-26-4085-0001| Olympus flexible, rigid scope Video equipment Sole Source Notice
ID: 36C24225Q0886Type: Special Notice
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF242-NETWORK CONTRACT OFFICE 02 (36C242)ALBANY, NY, 12208, USA

NAICS

Electromedical and Electrotherapeutic Apparatus Manufacturing (334510)

PSC

MEDICAL AND SURGICAL INSTRUMENTS, EQUIPMENT, AND SUPPLIES (6515)

Original Source

https://sam.gov/opp/e4c24e27869e42088c62691c1de44517/view
Timeline
    Description

    The Department of Veterans Affairs is seeking to procure specialized Olympus flexible and rigid scopes, along with video equipment, for the Buffalo VA Medical Center as part of a sole-source contract. The acquisition, valued at approximately $573,518.28, is essential for standardized operations within the Urology Department, ensuring compatibility with existing proprietary equipment to maintain consistent patient care. This procurement is justified under the Veterans First Contracting Program, emphasizing the exclusive need for Olympus products to avoid compatibility issues and ensure operational efficiency. Interested vendors can contact Contract Specialist Corey P. Swinton at corey.swinton@va.gov for further details regarding the solicitation.

    Point(s) of Contact
    Corey SwintonContracting Officer
    Corey.Swinton@va.gov
    Files
    Title
    Posted
    36C24225Q0886_1.docx
    The document is a solicitation for the procurement of Olympus Urology scopes and ancillary video equipment by the Buffalo VA Medical Center as part of the Department of Veterans Affairs initiative. It outlines specific requirements for the equipment, emphasizing that all items must be new, FDA-approved, and compatible with existing Olympus inventory to ensure standardization and patient safety. Key elements include a detailed list of required products, warranty conditions, and necessary vendor qualifications, including training and operational qualifications. The solicitation underscores a commitment to compliance with federal guidelines, particularly for service-disabled veteran-owned small businesses (SDVOSBs), with provisions requiring contractors to adhere to set limitations on subcontracting. The document adheres to regulations that ensure transparency and control over procurement processes, including electronic payment submission requirements. The Buffalo VAMC's specific needs and regulatory requirements demonstrate a comprehensive approach towards improving healthcare services through modern equipment acquisition, aiming to enhance operational efficiency and clinical outcomes while adhering to the Department of Veterans Affairs' standards.
    36C24225Q0886.docx
    The document outlines a Sole Source Notice from the Department of Veterans Affairs (VA) regarding the procurement of Olympus Urology Equipment for the Buffalo VA Medical Center's Urology Service. The objective is to purchase add-on equipment that is compatible with the existing Olympus inventory to ensure standardization, which is critical for patient safety. The sole source contractor is Alliant Enterprises, located in Grand Rapids, MI. This procurement will not involve a request for quotes, emphasizing the necessity of maintaining consistency in medical equipment to avoid significant risks associated with using non-standard alternatives. The response deadline for interested parties is set for August 4, 2025, and additional documentation can be found in the attached files referenced in the notice. This initiative highlights the VA's commitment to ensuring quality care by utilizing equipment that meets stringent compatibility and safety standards.
    P03 - Attachment 1 Exception to Fair Opportunity Buffalo Flexible Scopes.pdf
    The Department of Veterans Affairs has submitted a Request for Exception to Fair Opportunity Memo for the acquisition of specialized medical equipment related to urology surgery at the Buffalo VA Medical Center. The facility intends to purchase Olympus America Cystoscopes, Ureteroscopes, and Video Processors, valued at approximately $573,518.28, which are necessary for standardized operations in the Urology Department. The justification for selecting Olympus as the sole source stems from the exclusive need for compatibility with existing proprietary equipment and the overarching goal of maintaining consistent patient care. The document cites statutory authority under 38 U.S.C. 8127(c), highlighting the Veterans First Contracting Program, which allows contracting with Veteran-Owned Small Businesses. Market research confirms that Olympus is the only supplier of the requested items, reinforcing the decision against considering other brands due to potential compatibility issues. Although competitive options were explored, the need for an uninterrupted supply chain necessitates a sole-source contract with Olympus to ensure that equipment remains functional across surgical settings. This memorandum outlines the rationale and justification for bypassing conventional procurement processes in favor of efficiency and cohesiveness in surgical operations.
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