UNITAS 2025 Initial Planning Conference (IPC)
ID: N6883625Q0033Type: Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE NAVYNAVSUP FLT LOG CTR JACKSONVILLEJACKSONVILLE, FL, 32212-0097, USA

NAICS

Process, Physical Distribution, and Logistics Consulting Services (541614)

PSC

SUPPORT- MANAGEMENT: LOGISTICS SUPPORT (R706)

Set Aside

SBA Certified Women-Owned Small Business (WOSB) Program Set-Aside (FAR 19.15) (WOSB)

Original Source

https://sam.gov/opp/d4fff7d5b1ad4d49a81766685aab9fb0/view
Timeline
    Description

    The Department of Defense, through the Department of the Navy, is soliciting bids for logistics support services for the UNITAS 2025 Initial Planning Conference (IPC) scheduled to take place in Jacksonville, Florida, from February 10 to 14, 2025. The procurement requires vendors to provide comprehensive logistical services, including conference room facilities for 300 attendees, breakout rooms for smaller groups, transportation services, lodging for approximately 30 personnel, and necessary communications equipment such as laptops and AV systems. This conference is significant for facilitating collaboration among U.S. Government and Partner Nation forces, emphasizing the importance of adhering to federal guidelines and standards throughout the contracting process. Interested vendors must submit their proposals by January 28, 2025, and can direct inquiries to Samonica Crider or Ian Cochran via their provided email addresses.

    Point(s) of Contact
    Samonica Crider
    samonica.c.crider.civ@us.navy.mil
    Ian Cochran
    ian.r.cochran4.civ@us.navy.mil
    Files
    Title
    Posted
    2.03 RFQ N6883625Q0033.pdf
    The document outlines the Request for Quote (RFQ) N6883625Q0033, issued for logistics support for the U.S. Government and Partner Nation forces during the UNITAS 2025 Initial Planning Conference (IPC) in Jacksonville, Florida, from February 10-14, 2025. The solicitation specifies that vendors must provide lodging services, meal vouchers, conference room facilities, transportation services, and necessary equipment like laptops and printers. Key requirements include hotel accommodations for 30 personnel, security measures, and meal provisions such as breakfast, lunch, and dinner. Proposals must be submitted by January 28, 2025, with all offers being technically acceptable and competitively priced. The evaluation process will focus on lowest-price technically acceptable (LPTA) criteria. Additionally, the document stipulates compliance with various federal regulations, including those related to small business participation, service contract standards, and contractor responsibilities. In summary, this RFQ serves to solicit comprehensive logistical services for a significant international event, ensuring quality support and adherence to federal governance in contracting processes.
    2.03 UNITAS IPC 2025 - Contract Pricing Worksheet.xlsx
    The document outlines an RFP for Logistics Management and Integration Services required for a conference scheduled from February 10 to 14, 2025. Key components include the provision of a main conference room for 300 attendees, breakout rooms for smaller groups of 50 each, and necessary communications services such as laptops and AV equipment. High-speed Wi-Fi service is required, alongside transportation services, including four 15-passenger vans with drivers. Additional support consists of lodging for approximately 30 personnel in a hotel rated 3 stars or higher, with breakfast provided. The ESC must also issue meal vouchers, with specific instructions on dining arrangements. Importantly, the document emphasizes compliance with federal guidelines regarding equipment specifications, and responsibilities for charges not covered by the U.S. government. The intent of this file is to solicit bids for the necessary services and logistics to ensure the conference's success, while adhering to governmental standards and budget restrictions.
    Lifecycle
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    Type
    UNITAS 2025 Initial Planning Conference (IPC)
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    Solicitation
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