W041--CLK Refrigerated/Freezer Trailer Rental RFQ Amend 1
ID: 36C24525Q0177Type: Combined Synopsis/Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF245-NETWORK CONTRACT OFFICE 5 (36C245)LINTHICUM, MD, 21090, USA

NAICS

Other Commercial and Industrial Machinery and Equipment Rental and Leasing (532490)

PSC

LEASE OR RENTAL OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING, AND AIR CIRCULATING EQUIPMENT (W041)

Original Source

https://sam.gov/opp/837ecfceac234e33bd39cbc7f55bba35/view
Timeline
    Description

    The Department of Veterans Affairs (VA) is seeking qualified vendors to provide rental services for two dual-zone refrigerated/freezer trailers at the Clarksburg VAMC in West Virginia. The procurement aims to support kitchen operations for perishable food storage, requiring the trailers to have a combined floor storage capacity of 624 to 744 square feet, along with necessary electrical installations, maintenance, and temperature monitoring systems. This initiative underscores the VA's commitment to ensuring food safety and operational efficiency in its facilities while promoting opportunities for small businesses, including veteran-owned entities. Interested vendors must submit their proposals by January 2, 2025, at 1 PM EST, and can direct inquiries to Stephanie Henderson at stephanie.henderson3@va.gov.

    Point(s) of Contact
    Stephanie.henderson3@va.govStephanie.henderson3@va.gov
    Stephanie.henderson3@va.gov
    Stephanie.henderson3@va.gov
    Files
    Title
    Posted
    36C24525Q0177_1.docx
    The Department of Veterans Affairs has issued a Request for Quotation (RFQ) for the rental of refrigerated trailers. The requirement includes one 53-foot and one 25-foot trailer, both dual-zoned for freezer and cooler capabilities, intended for perishable food storage. The contract covers trailer rental, maintenance, electrical work, technician services, warranty, and temperature monitoring. Interested vendors must refer to the Statement of Work (SOW) for detailed technical and evaluation criteria. Responses are due by December 20, 2024, at 1 PM Eastern Time, and late submissions or non-compliance will be deemed unacceptable. Questions regarding the RFQ will not be entertained, emphasizing the importance of adhering to the outlined requirements. This document underscores the VA's need for proper storage solutions in their kitchen facilities, enabling efficient management of perishable goods while complying with relevant regulations.
    36C24525Q0177_2.docx
    The document outlines an amendment to the Request for Quotation (RFQ) 36C24525Q0177 issued by the Department of Veterans Affairs (VA) for the rental of two dual zone refrigerated/freezer trailers. This amendment serves to update the Statement of Work (SOW), technical requirements, evaluation factors, and extend the RFQ closing date. The trailers must have a floor storage capacity ranging from 624 to 744 square feet and be equipped to facilitate kitchen operations for perishable food storage, including necessary infrastructure like electrical hookups and maintenance. The amendment specifies that vendors must submit all required documents to be considered responsive, and inquiries will not be addressed. This solicitation aims to ensure compliance with the VA's operational needs while seeking qualified vendors capable of providing comprehensive service and support throughout the contract duration. The deadline for responses is set for January 2, 2025, at 1 PM Eastern Time.
    36C24525Q0177 AMEND 1.pdf
    The document outlines a Request for Proposal (RFP) issued by the Department of Veterans Affairs for the rental of two dual-zone refrigerated/freezer trailers at the Clarksburg VAMC. The acquisition aims to support kitchen operations for perishable food storage, requiring the trailers to fit specified dimensions and electrical needs to align with existing facilities. The contract type is Firm Fixed Price with a performance period not exceeding one year, commencing upon delivery. Key requirements include comprehensive maintenance, temperature monitoring, repair services, and the provision of training for VA staff. Invoices must be submitted electronically, and any response must meet detailed technical specifications. Evaluation factors focus on the technical capabilities of the proposed equipment, the vendor's past performance, and a clear plan for implementation, as well as pricing. The purpose of this solicitation emphasizes the Veterans Affairs commitment to quality service through efficient procurement practices while fostering small business participation and ensuring compliance with federal regulations.
    36C24525Q0177 RFQ.pdf
    This document outlines a solicitation for the rental of refrigerated/freezer trailers by the Department of Veterans Affairs (VA) at the Clarksburg VAMC, with an award amount of approximately $40 million. The primary contract involves providing two types of trailers (one 53-foot and one 25-foot) with dual-zone refrigeration capabilities for a rental period of up to one year, including maintenance, monitoring, and emergency repair services. The contractor must ensure that the trailers meet specific technical requirements, including installation of electrical circuits and temperature monitoring systems. Bid submissions are due by December 20, 2024, at 1 PM EST, and the evaluation criteria include technical compliance, past performance references, implementation plans, and pricing. The document specifies detailed requirements, including the necessity of providing warranties, operational manuals, and training for VA staff. Compliance with various federal regulations and electronic payment guidelines is mandated. The goal of this procurement is to secure reliable, operational equipment capable of maintaining food safety standards, which highlights the VA's commitment to serving the needs of its facilities effectively while ensuring adherence to regulatory frameworks and promoting business opportunities for small businesses, including veteran-owned entities.
    Lifecycle
    Title
    Type
    W041--CLK Refrigerated/Freezer Trailer Rental RFQ
    Currently viewing
    Combined Synopsis/Solicitation
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