Multi-Function Printer
ID: SS-25-PHX-026Type: Sources Sought
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICEPHOENIX AREA INDIAN HEALTH SVCPHOENIX, AZ, 85004, USA

Set Aside

Buy Indian Set-Aside (specific to Department of Health and Human Services, Indian Health Services) (BICiv)

Original Source

https://sam.gov/opp/d96192d54e284be299650f9af9c3cb1f/view
Timeline
    Description

    The Department of Health and Human Services, specifically the Indian Health Service, is seeking qualified vendors to provide Multifunction Printer services and maintenance for the Elko Southern Bands Health Center in Phoenix, Arizona. The procurement involves the acquisition of four Xerox VersaLink B625/YDN printers, which will include installation, training, parts, labor, and a five-year warranty, ensuring that the service unit owns the printers outright and manages supply costs. This initiative is part of a broader effort to support Indian Economic Enterprises under the Buy Indian Act, with a contract value capped at $34 million, and interested firms must submit their responses by April 30, 2025, to Marilyn Duran at marilyn.duran@ihs.gov or by phone at 916-779-9369.

    Point(s) of Contact
    Marilyn Duran
    (916) 779-9369
    Marilyn.duran@ihs.gov
    Files
    Title
    Posted
    Atch 1 - Statement of Work.pdf
    The Phoenix Area Department of Acquisitions has issued a requirement for the Elko Southern Bands Health Center to procure four Xerox VersaLink B625/YDN Multifunction printers, with capabilities for copying, printing, scanning, and faxing. The purchase includes installation, training, parts, labor, and a five-year warranty, with the printers owned outright by the service unit, which will also bear the cost of supplies. Key aspects of the contract stipulate that installation and training will be scheduled during standard business hours and that payment instructions require detailed invoicing submitted electronically. This document outlines the acquisition's scope, with a focus on compliance with federal procurement standards. The one-time purchase is structured around clear pricing and service expectations, emphasizing the commitment to effective health services in Elko, Nevada. Overall, the document reinforces government transparency and accountability in the procurement process.
    Atch 2 - IEE Representation Form.pdf
    The document is a solicitation from the Indian Health Service under the Buy Indian Act, which focuses on contracting with Indian Economic Enterprises. It requires self-certification from the Offeror, confirming their status as an Indian Economic Enterprise at three critical points: when the offer is submitted, at contract award, and throughout the contract term. If eligibility changes during these periods, the contractor must alert the Contracting Officer immediately. Successful bidders must be registered in the System of Award Management (SAM). The form includes a representation section where the Offeror indicates their compliance with the Buy Indian Act. False claims or misleading information in this context could result in severe legal penalties. This document aims to ensure fair opportunity for Indian-owned businesses in federal contracting efforts while maintaining compliance with statutory requirements.
    Atch 3 - IEE Sources Sought.pdf
    The document is a Sources Sought Notice regarding the requirement for Multifunction Printer services and maintenance, intended to gather market research on compliance with the Buy Indian Act and potential set-asides for Indian Economic Enterprises (IEEs) or Indian Small Business Economic Enterprises (ISBEEs). The expected contract value falls under the NAICS code 541519 and is capped at $34 million. The notice, issued by IHS, requests interested firms to submit written responses containing pertinent company information, such as DUNS number, SAM registration, and certification of IEE or ISBEE status. It emphasizes the need for vendors to self-certify their eligibility and indicate the Federally Recognized Indian Tribe or Alaska Native Corporation involved. Responses must be submitted by April 30, 2025, to enable the government to assess the viability of obtaining competitive offers from eligible businesses. The document aims to ensure that acquisitions prioritize Indian-owned enterprises, thereby supporting economic growth in those communities, while also establishing the government’s capability to meet legal and compliance standards. Overall, it outlines necessary procedures for potential contractors to follow in anticipation of future procurement opportunities.
    Lifecycle
    Title
    Type
    Multi-Function Printer
    Currently viewing
    Sources Sought
    Similar Opportunities
    Pharmaceutical Dispensing Machine Implementation to Interface with ScriptPro
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the Indian Health Service, is seeking written quotes for the implementation of pharmaceutical dispensing machines to interface with ScriptPro systems across three locations: Clinton, El Reno, and Watonga, Oklahoma. The procurement includes six line items, encompassing both the implementation of the systems and 12 months of monthly service fees, with a performance period of 12 months from the date of award. This initiative aims to enhance the efficiency of pharmacy operations by automating package tracking and reducing errors, thereby improving service delivery to the Indian Health Centers. Interested vendors must submit their quotes by December 22, 2025, at 10:00 AM CDT to Misti Bussell via email at misti.bussell@ihs.gov, and must be registered in the System for Award Management (SAM) to be eligible for contract award.
    Postage Fee - Pitney Bowes Reserve Account
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the Indian Health Service's Navajo Area, is seeking to negotiate a contract with Pitney Bowes Reserve Account for postage fees required by the General Services Department. This procurement is classified under the NAICS code 532420, which pertains to Office Machinery and Equipment Rental and Leasing, and is intended to fulfill a unique need that Pitney Bowes is uniquely qualified to address. The opportunity is not a solicitation for bids, and interested vendors may submit capability statements by 10:00 AM (MST) on December 17, 2025, to the primary contact, Arlynda Largo, at arlynda.largo@ihs.gov or by phone at 505-786-2530.
    Ultrasound system
    Health And Human Services, Department Of
    The Indian Health Service (IHS), specifically the Phoenix Area Indian Health Service, is seeking quotations for the procurement of a Sonosite ST Ultrasound System, along with a small basket and an L19-5 transducer. This opportunity is a 100% Indian Small Business Economic Enterprise (ISBEE) set-aside under NAICS code 339112 and PSC code 6515, emphasizing the importance of supporting Native American small businesses in the healthcare sector. The successful vendor must be an authorized OEM dealer, and all items must be new, with shipping costs included to the Supai Clinic in Parker, Arizona. Quotes are due by December 22, 2025, at 5:00 PM Eastern, and interested parties should contact Phillip Wendzillo at phillip.wendzillo@ihs.gov or by phone at 602-364-5012 for further details.
    ISBEE Set-Aside: Indian Health Service - Oracle Hyperion Licenses
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the Indian Health Service (IHS), is seeking quotations for Brand Name Oracle Hyperion Licenses under solicitation RFQ 75H70426Q00007. This procurement is a 100% set-aside for Indian Small Business Economic Enterprises (ISBEEs) and includes a requirement for both Oracle Essbase Plus and Oracle Hyperion Planning Plus licenses, with a total of 195 perpetual licenses and an option for an additional 75 licenses for each product. The contract will span from January 29, 2026, to January 28, 2027, with four one-year option periods extending to January 28, 2031, and all-inclusive pricing is required. Interested vendors must submit their quotes by December 23, 2025, at 10 AM EST, and any questions by December 17, 2025, to Natasha Bitsoi at Natasha.Bitsoi@ihs.gov.
    Telecommunications & Data Services
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the Indian Health Service, intends to award a non-competitive contract to Hopi Telecommunications, Inc. for telecommunications and data services at the Hopi Health Care Center (HHCC) in Phoenix, Arizona. The procurement is justified under FAR 6.302-1, indicating that only one responsible source is available to fulfill the requirement. These services are crucial for supporting healthcare operations at the HHCC and associated residential units. Interested parties capable of providing the required services may submit a capability statement to Marilyn Duran at Marilyn.Duran@ihs.gov by 12 PM PST on December 17, 2025, referencing notice number IHS1522537. The government reserves the right to determine whether to conduct a competitive procurement based on the responses received.
    KHC BIOMERIEUX SUPPLIES
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the Indian Health Service (IHS), is seeking to negotiate a non-competitive firm-fixed-price contract for supplies from Biomerieux, Inc. This procurement involves the BioFire RP2.1 Panel and Filmarray GI Panel, which are essential for the Laboratory Department at the Kayenta Health Center in Kayenta, Arizona. These diagnostic supplies play a crucial role in supporting healthcare services within the Navajo Area Indian Health Service. Interested parties other than Biomerieux, Inc. may submit a capability statement to Daisha Richards at Daisha.Richards@ihs.gov by 10:00 AM EST on December 17, 2025, although the government is not obligated to respond to submissions. The contract will span a base year plus four option years, and eligibility requirements include compliance with the Indian Economic Enterprise definition as outlined in the IHS guidelines.
    Notice of Intent to Restrict Competition – NAIHS, Shiprock Service Unit, Four Corners Regional Health Center – Automated Dispensing Cabinet System
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the Indian Health Service's Navajo Area, intends to restrict competition for the procurement of automated dispensing cabinet systems and services for the Four Corners Regional Health Center (FCRHC) located in Teec Nos Pos, Arizona. The contract will be negotiated exclusively with Carefusion Solutions LLC, as they currently provide these systems, ensuring seamless integration with existing infrastructure and compliance with Joint Commission requirements. This procurement is critical for maintaining operational efficiency and meeting regulatory standards within the healthcare facility. Interested vendors may submit capability statements by 10:00 AM (MST) on December 23, 2025, to Misty Billy at Misty.Billy@ihs.gov, although a solicitation will not be issued, and the government retains discretion over the competition decision.
    JOFOC Copier
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the Indian Health Service's Great Plains Area Indian Health Service, is seeking to award a contract for copier maintenance services at the Cheyenne River Health Center in Eagle Butte, South Dakota. This procurement involves a Justification for other than full and open competition, aiming to contract Marco for the necessary copier and maintenance services. The equipment is crucial for the health center's operations, ensuring efficient document management and processing. Interested parties can reach out to Danielle Chasing Hawk at danielle.chasinghawk@ihs.gov or call 605-964-0605 for further details regarding this opportunity.
    Notice of Intent to Award / Sole Source - Pyxis Automated Dispensing Systems for controlled drugs & medication services - Tsaile Health Center
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the Indian Health Service's Navajo Area Indian Health Service, intends to award a sole source contract to CareFusion Solutions LLC for the provision of Pyxis Automated Dispensing Systems, which are critical for managing controlled drugs and medication services at the Tsaile Health Center in Arizona. This procurement is essential to ensure uninterrupted patient care, as the existing systems are already installed and operational, and CareFusion holds proprietary rights to the necessary technology. The anticipated period of performance for this contract is from January 1, 2026, to December 11, 2026, with four additional one-year option periods. Interested parties may contact Bennett Arvessto at bennett.arvessto@ihs.gov for further information, although responses to this notice will not be considered competitive proposals.
    BPA for Stainless Steel Surgical Equipment Repairs
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the Indian Health Service, is seeking qualified vendors to provide stainless steel surgical equipment repair services through a Blanket Purchase Agreement (BPA) for the Oklahoma City Area Indian Health Service. The procurement aims to ensure the timely repair and maintenance of surgical instruments used at the Pawnee, Lawton, and Clinton Indian Health Centers, with services including sharpening, refurbishing, and onsite repairs. This opportunity is particularly significant as it supports the healthcare needs of Native American communities, emphasizing compliance with the Buy Indian Act. Interested vendors must submit their quotes by December 18, 2025, at 10:00 AM CST, to Misti Bussell via email at misti.bussell@ihs.gov, with the contract period running from March 1, 2026, to February 28, 2031, and a maximum funding limit of $1,250,000.