Transportation Services for Impaired Employees
ID: OEOCR-393-2024-0018-RAWType: Combined Synopsis/Solicitation
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFCENTERS FOR MEDICARE AND MEDICAID SERVICESOFFICE OF ACQUISITION GRANTS MGMTBALTIMORE, MD, 21244, USA

NAICS

Limousine Service (485320)

PSC

TRANSPORTATION/TRAVEL/RELOCATION- TRAVEL/LODGING/RECRUITMENT: MOTOR PASSENGER (V212)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/7f4dcb6ce14a4ee9a7493b99f055229e/view
Timeline
    Description

    The Department of Health and Human Services, specifically the Centers for Medicare and Medicaid Services (CMS), is seeking qualified contractors to provide transportation services for employees with disabilities as part of its Reasonable Accommodation Program. The objective is to ensure compliant and barrier-free transportation for individuals with visual impairments or mobility limitations to various events such as conferences and training sessions, primarily within the Baltimore, Washington, DC, Northern Virginia, and Eastern Pennsylvania areas. This initiative underscores CMS's commitment to fostering an inclusive workplace by facilitating necessary transportation solutions while adhering to federal regulations, including the Rehabilitation Act. Interested parties must submit their quotes electronically by 11:00 a.m. (EST) on September 10, 2024, and all questions should be directed to the primary contact, Renee Wallace-Abney, at renee.wallaceabney@cms.hhs.gov.

    Files
    Title
    Posted
    RA Transportation QA Responses September 4 2024.xlsx
    The document outlines a Request for Proposal (RFP) related to transportation services for individuals with disabilities, specifically under the government's Reasonable Accommodation Program (RAP). It details the need for a contractor to provide on-demand transportation, primarily in the Baltimore and Washington DC areas, accommodating between 25 to 50 individuals with diverse needs, including wheelchair-accessible vehicles. The services are meant to be flexible and not bound by routine schedules, often requiring drivers to assist with various accommodations like loading personal belongings and ensuring safe transport. The government response indicates that trips are primarily infrequent, with recent years seeing 19 trips in FY23 and 29 in FY2024, often involving multiple destinations per trip, such as home-to-airport transfers. The pricing model is outlined as a fixed firm price per trip and emphasizes the contractor's responsibility for service delivery, including selecting compliant vehicles and managing subcontractors. Overall, this RFP emphasizes the importance of providing reliable, flexible, and compliant transportation solutions to meet the varying needs of individuals with disabilities, ensuring adherence to regulatory standards while maintaining a high level of customer service.
    RFQ.docx
    The document outlines a Request for Quotation (RFQ) for commercial services, specifically focused on providing Reasonable Accommodation transportation services for employees with disabilities for a one-year base period and two optional years. The contract structure includes firm fixed pricing, with the total performance period spanning from September 2024 to September 2027. The payment schedule stipulates that payments will be made upon the completion and acceptance of deliverables. Additionally, the document contains comprehensive sections detailing contract clauses and provisions including the Federal Acquisition Regulation (FAR), Health and Human Services (HHS) clauses, and specific clauses related to the Centers for Medicare & Medicaid Services (CMS), emphasizing compliance with applicable laws and security requirements. The inclusion of specific job roles, obligations concerning the handling of Protected Health Information (PHI), and responsibilities for maintaining security and confidentiality are highlighted, alongside regulations governing timely payment and handling of invoices. Overall, this RFQ aims to secure necessary transportation services while ensuring compliance with federal regulations and maintaining a focus on the inclusivity of employees with disabilities.
    Transportation SOW 6-24-24 (1).docx
    The Centers for Medicare & Medicaid Services (CMS) requires transportation services for individuals with disabilities as part of its Reasonable Accommodation Program. This initiative aims to ensure compliance with the Rehabilitation Act and other related laws by providing necessary transportation for employees and applicants with disabilities, who may have limitations affecting their mobility. The contractor will supply vehicles and drivers to transport these individuals to designated locations such as homes, meetings, and training sites primarily within the Baltimore, Washington, DC, Northern Virginia, and Eastern Pennsylvania areas, with potential service in other major cities across the U.S. Contract drivers must possess valid licenses and meet specific skill requirements, including the capability to assist individuals with mobility aids and provide ADA-compliant vehicles. The contractor is responsible for maintaining transportation quality and adhering to confidentiality standards. In addition, the contractor must comply with Section 508 of the Rehabilitation Act, ensuring accessibility of services for individuals with disabilities. The period of performance for this contract is one year, with the option to extend for two additional years. This project illustrates CMS's commitment to fostering an inclusive workplace by removing barriers to transportation for employees with disabilities.
    Lifecycle
    Title
    Type
    Transportation Services for Impaired Employees
    Currently viewing
    Combined Synopsis/Solicitation
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