SOURCES SOUGHT NOTICE: Proficiency Test Program
ID: 75H71025Q00038Type: Sources Sought
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICENAVAJO AREA INDIAN HEALTH SVCWINDOW ROCK, AZ, 86515, USA

NAICS

Medical Laboratories (621511)

PSC

SUPPORT- PROFESSIONAL: CERTIFICATIONS AND ACCREDITATIONS (OTHER THAN EDUC OR INFO TECH C&A) (R420)

Original Source

https://sam.gov/opp/68931b4d83e943bda5194638872d122d/view
Timeline
    Description

    The Indian Health Service, specifically the Kayenta Health Center in Arizona, is soliciting proposals for a Proficiency Testing Program aimed at ensuring compliance with federal standards for laboratory testing. This program requires participating laboratories to engage in proficiency testing three times a year, which includes the shipment of test kits, grading of results, and support services from the College of American Pathologists. The initiative is critical for maintaining the accuracy and reliability of clinical lab testing, thereby upholding quality assurance and control measures essential for healthcare operations. Interested vendors must submit their proposals by December 22, 2024, at 5:00 PM MST, and can direct inquiries to Flora Washington at flora.washington@ihs.gov or by phone at 928-380-8345.

    Point(s) of Contact
    Flora Washington
    (928) 380-8345
    flora.washington@ihs.gov
    Files
    Title
    Posted
    IHS IEE Representation Form_Jan 2022_508 Compliant.pdf
    The Indian Health Service (IHS) issues a form related to the Buy Indian Act that serves as self-certification for enterprises claiming to meet the criteria of an "Indian Economic Enterprise." This form is required in response to solicitations, sources sought, or Requests for Information (RFIs). To qualify, the enterprise must demonstrate Indian ownership at three key times: upon submitting an offer, at the contract award, and throughout the contract performance. If the enterprise's eligibility changes, immediate notification to the Contracting Officer is necessary. Compliance with the System of Award Management (SAM) registration is also required. The document warns that false information can lead to legal consequences under various U.S. codes. Offerors must indicate if they meet the defined criteria and provide essential details, including the name of the eligible owner, business name, and Unique Entity ID (UEI). This solicitation focuses on supporting Indian-owned businesses in federal contracting, promoting economic development in Native communities.
    Sol_75H71025Q00038.pdf
    The document outlines a Request for Proposal (RFP) by the Kayenta Health Center for a Proficiency Testing Program for its laboratories, acknowledging compliance with CMS and TJC regulations. It specifies that laboratories must participate in proficiency testing to verify the accuracy and reliability of clinical lab testing, which is conducted three times a year. The scope includes the shipment of test kits, grading results based on performance, and support services from the College of American Pathologists. This program is critical for maintaining compliance with federal standards, ensuring that laboratories consistently meet the required quality assurance and control measures. The contract period is set from January 1, 2025, to December 31, 2025, with annual renewals contingent on regulatory requirements. Detailed procurement instructions and compliance regulations included in the RFP emphasize the importance of vendor qualifications and performance history. The document's framework adheres to federal procurement standards, ensuring the selection of a contractor that meets both technical specifications and price considerations, crucial for the integrity of the healthcare facility's laboratory operations.
    Statement of Work.pdf
    The Kayenta Health Center is establishing a Proficiency Testing (PT) program for its laboratory to comply with CLIA, TJC, and CMS regulations. The PT program ensures the accuracy and reliability of laboratory tests by sending unknown samples three times a year, which must be tested and reported back to designated programs. The College of American Pathologists (CAP) will provide necessary testing materials and support services, while a designated representative will address issues such as sample integrity and result entry. The lab must maintain two years of records to prove ongoing participation in the PT program, demonstrating satisfactory performance in regulated tests. The agreement runs from January 1, 2025, to December 31, 2025, with the possibility of annual renewal as mandated by regulatory standards. This comprehensive program underscores the commitment of the Kayenta Service Unit Laboratories to uphold high standards of laboratory testing while ensuring compliance with federal quality assurance requirements.
    Lifecycle
    Title
    Type
    Proficiency Testing Program
    Solicitation
    Proficiency Testing Program
    Presolicitation
    SOURCES SOUGHT NOTICE: Proficiency Test Program
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