DH10--523-26-1-9917-0001: Veteran Virtual Town Hall Meetings FY26
ID: 36C24126Q0014Type: Combined Synopsis/Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF241-NETWORK CONTRACT OFFICE 01 (36C241)TOGUS, ME, 04330, USA

NAICS

All Other Telecommunications (517810)

PSC

IT AND TELECOM - PLATFORM AS A SERVICE: DATABASE, MAINFRAME, MIDDLEWARE (DH10)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/workspace/contract/opp/45b35cef8a384a8988b8f982426d6628/view
Timeline
    Description

    The Department of Veterans Affairs is soliciting quotes for the provision of virtual town hall meeting services for the Boston Healthcare System, specifically through the RFQ number 36C24126Q0014. The contract aims to facilitate six Veteran Tele-Town Hall events, which will include live event hosting, voicemail transcription, and video streaming, scheduled from November 3, 2025, to September 30, 2026. These events are crucial for ensuring regular community engagement with Veterans, in compliance with VA Directive 1003.4 and the Comprehensive Addiction and Recovery Act (CARA). Interested small businesses must submit their quotes by October 30, 2025, and can direct inquiries to Contracting Officer Jeffrey S. Fleming at Jeffrey.Fleming@va.gov.

    Point(s) of Contact
    Jeffrey S. FlemingContracting Officer
    (774) 826-3525
    Jeffrey.Fleming@va.gov
    Files
    Title
    Posted
    36C24126Q0014.docx
    The Department of Veterans Affairs (VA) is soliciting quotes for virtual town hall meeting services for its Boston Healthcare System. This Request for Quote (RFQ), number 36C24126Q0014, seeks a contractor to provide six Veteran Tele-Town Hall events, including live event hosting, voicemail transcription, and video streaming from November 3, 2025, to September 30, 2026. The services must comply with VA Directive 1003.4 and the Comprehensive Addiction and Recovery Act (CARA) to ensure regular community meetings for Veterans. The contract is set aside for small businesses under NAICS code 517810. Key requirements include comprehensive event planning, participant management, integrated communication tools (e.g., dial-out, web access, custom caller ID), interactive features (live polling, Q&A), moderator tools, broadcasting capabilities (audio/video streaming, Facebook simulcast, recording), analytical tools for real-time and post-event reporting, and additional services like training and graphics support. Quotes, due by October 30, 2025, will be evaluated based on capability, past performance with VA or similar agencies, and price. A Quality Assurance Surveillance Plan (QASP) ensures adherence to performance and reporting standards, with milestones for pre-event, day-of-event, and post-event deliverables.
    Lifecycle
    Title
    Type
    DH10--523-26-1-9917-0001: Veteran Virtual Town Hall Meetings FY26
    Currently viewing
    Combined Synopsis/Solicitation
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