J059--Chapel Video Feed Upgrades Bedford VA Medical Center

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This document addresses requests for information (RFIs) regarding a Chapel Video Feed project, outlining contractor responsibilities and project specifications. Bidders must submit a full system design, including all necessary equipment, as no existing Bill of Materials (BOM) or preferred manufacturers are provided. Work will occur during normal hours when the chapel is not in service, with off-hour work not permitted. Key requirements include running new power, installing a new HD PoE camera at the existing location (~10ft high), and providing a new network switch that will not connect to the VA network. The contractor is responsible for measuring cable runs, determining the specific audio and video integration gear, and providing all mounting hardware. The existing audio system is analog and will remain, with a replacement microphone acceptable if needed. The project involves a single pair of single-mode fiber from the Chapel to Building 3, which the contractor must certify. Rack space is available in Building 3 but not Building 81. A temporary interruption of no more than one hour to the existing broadcast system is permitted for cutover. Infection control risk category for the Chapel is Category 2. Permitting is not required. The contractor is responsible for

The Department of Veterans Affairs issued an amendment to Solicitation Number 36C24126Q0109 for Chapel Video Feed Upgrades at the Bedford VA Medical Center. This amendment provides answers to previously submitted questions via email and includes a layout of the Chapel, referenced in attached documents "RFIs For Chapel Video Feed_Final" and "BD-81-01." The solicitation is set aside for Service-Disabled Veteran-Owned Small Business Concerns (SDVOSBC) with a NAICS code of 238210. The response deadline is December 18, 2025, at 12 PM Eastern Time, New York, USA. The contracting office is located in Providence, RI, and the performance will take place at the Bedford VA Medical Center in Bedford, MA. Carissa Sarazin is the Contract Specialist.

This document is an amendment to a previous combined solicitation, number 36C24126Q0109, concerning the "Upgrade Chapel Video Feed Bedford VA Medical Center." The primary purpose of this amendment is to extend the response due date for quotes to December 18, 2025, at 12 PM Eastern Time, New York, USA. The solicitation is set aside for Service-Disabled Veteran-Owned Small Business Concerns (SDVOSBC) and falls under product service code J059 and NAICS code 238210. The contracting office is the Department of Veterans Affairs, VAMC Providence, and the point of contact is Contract Specialist Carissa Sarazin (carissa.sarazin@va.gov). The place of performance is the Bedford VA Medical Center at 200 Springs Rd, Bedford, MA 01730.

This Combined Synopsis/Solicitation Notice, 36C24126Q0109, is an RFQ from the Department of Veterans Affairs for the Bedford VA Medical Center in Bedford, MA. It seeks a Service-Disabled Veteran-Owned Small Business (SDVOSB) to install a new HD PoE network camera in the chapel and integrate its audio/video feed into the facility's digital cable broadcast system. The project involves installing fiber optic cable between Building 81 (chapel) and Building 3 (server room/video distribution head end), providing and installing network encoders, switches, and a digital modulator. The contract duration is 60 days. Responses are due by December 12, 2025, at 12 PM EST. Evaluation factors include price, past performance, and technical capability, with award based on the most advantageous offer to the Government. A site visit is scheduled for December 3, 2025, and questions are due by December 5, 2025.