Repair and Maintenance Support Services - K5900 Side Scan System
ID: N0018925Q0258Type: Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE NAVYNAVSUP FLT LOG CTR NORFOLKNORFOLK, VA, 23511-3392, USA

NAICS

Search, Detection, Navigation, Guidance, Aeronautical, and Nautical System and Instrument Manufacturing (334511)

PSC

UNDERWATER SOUND EQUIPMENT (5845)

Original Source

https://sam.gov/opp/c7d11de3f0e24e969a95b4c2e4ad557c/view
Timeline
    Description

    The Department of Defense, through the Naval Supply Systems Command (NAVSUP) Fleet Logistics Center Norfolk, intends to award a sole source contract for repair and maintenance support services for the Klein Marine Systems K5900 side scan sonar systems utilized by the Naval Oceanographic Office (NAVOCEANO). This procurement aims to ensure the operational readiness of ten K5900 systems, which are critical for high-resolution oceanographic data collection necessary for naval safety assessments. The contract, valued at approximately $10 million, will be a Firm-Fixed Price, Indefinite-Delivery/Indefinite Quantity type, spanning from July 31, 2025, through July 30, 2030, with provisions for future competition if additional sources become available. Interested parties can contact Stephanie Lent at stephanie.r.lent.civ@us.navy.mil or Joseph Caltagirone at JOSEPH.P.CALTAGIRONE3.CIV@US.NAVY.MIL for further information.

    Files
    Title
    Posted
    1.59b SAP CI Sole Source Justification_Redacted.pdf
    The Naval Oceanographic Office (NAVOCEANO) is seeking approval for a sole source contract for the repair and maintenance of its ten Klein Marine Systems K5900 side scan sonar systems, crucial for collecting oceanographic data. This action, to be managed by the Naval Supply Systems Command Fleet Logistics Center Norfolk, is justified under the authority of 41 U.S.C. 1901, as Klein Marine Systems is the only source able to provide necessary proprietary parts and services. The systems, valued at $10 million, are essential for high-resolution mapping and assessing naval operational safety. Failure to maintain these systems could jeopardize U.S. Navy assets by limiting data collection for safety assessments required for safe transit of naval vessels. Market research confirmed that Klein Marine Systems is the sole vendor capable of fulfilling this requirement, prompting the decision to proceed with this non-competitive procurement. Measures are in place to allow future competition should additional sources arise. The anticipated costs for maintenance are stated to be fair and reasonable compared to the costly alternative of replacing the systems, reinforcing the necessity of this contract to ensure the operational readiness of NAVOCEANO's mission capabilities.
    Attachment I - Pricing Spreadsheet.xlsx
    The Naval Oceanographic Office (NAVOCEANO) has issued Request for Proposal (RFP) #N0018925Q0258 for Repair and Maintenance Support, administered by the Naval Supply Systems Command (NAVSUP) Fleet Logistics Center Norfolk. This multi-year contract spans from July 31, 2025, through July 30, 2030, encompassing four successive years of service. The proposal outlines specific units and quantities required for repairs, including various assemblies and components related to the 5900 vehicle, with each item listed by part number and type (e.g., TIU, SPU, HVPS). Each year’s pricing details crucial elements like service materials, evaluation services, and associated unit quantities, although exact dollar amounts are not specified within the document. Further clarification on delivery order pricing is provided, specifying that the pricing in effect at the issuance of each delivery order will be maintained throughout its duration, including any option periods. This report underscores the necessity of maintenance services and repair support for critical naval oceanographic operations, reflecting the commitment to ensuring operational readiness and longevity of equipment utilized by NAVOCEANO.
    Draft Performance Work Statement.pdf
    The Naval Oceanographic Office (NAVOCEANO) seeks to establish a non-personnel services, Indefinite Delivery Indefinite Quantity (IDIQ) contract to support its Klein Marine Systems K5900 tow fish and associated topside equipment. The contract encompasses necessary services and materials, including evaluations for repair or replacement of systems, and requires the contractor to provide all personnel, equipment, and tools for this purpose. The NAVOCEANO operates a fleet of ten K5900 systems, which necessitate occasional repairs to maintain operational effectiveness. The contractor will assess equipment, report evaluations within 45 days, and, if authorized, perform necessary repairs or substitutions within specified time frames, including shipping responsibilities. The contract will span one base year with four one-year options and will incorporate stringent quality control measures while ensuring compliance with government performance standards. A dedicated Contracting Officer Representative (COR) will oversee contract adherence and manage evaluations, with provisions for addressing organizational conflicts of interest as outlined in federal regulations. This contract signifies NAVOCEANO's commitment to maintaining the operational readiness of its oceanographic data collection capabilities.
    N0018925Q0258.pdf
    The Naval Oceanographic Office (NAVOCEANO) seeks to establish a Firm Fixed Price (FFP) contract for repair and maintenance services of its Klein Marine Systems K5900 tow fish and related equipment. The contractor will be responsible for providing all necessary personnel, materials, and services to evaluate, repair, or replace faulty equipment. The contract includes provisions for evaluations within specified timelines and guidelines for ensuring the quality of service through monitoring and inspections. The period of performance for this contract spans one base year with four potential extensions. The document outlines the responsibilities of both the government and the contractor, focusing on delivery times, performance metrics, and compliance with federal regulations, including safeguarding sensitive information and conflict of interest guidelines. Additionally, the contracting process encourages submissions from small businesses, particularly those owned by veterans or women. Overall, this solicitation emphasizes a structured approach to equipment maintenance, prioritizing both operational readiness and regulatory compliance.
    SAP CI Sole Source Justification_Redacted.pdf
    The document outlines a sole source justification for repair and maintenance support services for the Naval Oceanographic Office (NAVOCEANO) involving ten Klein Marine Systems K5900 tow fish systems at Stennis Space Center, Mississippi. This acquisition, directed by NAVSUP FLC Norfolk, is necessary for maintaining specialized side scan sonar equipment crucial for collecting oceanographic data. The justification cites 41 U.S.C. 1901, allowing for sole source action due to Klein Marine Systems being the only provider capable of offering the required services, as all related components are proprietary. The anticipated cost to repair and maintain the systems over five years is significantly lower than the cost of replacement. An RFI revealed no competing vendors, reinforcing the necessity of this contract. The document emphasizes the critical role of these systems in ensuring the safety of U.S. Navy operations, as failure to maintain them could jeopardize fleet mission capabilities. Future opportunities for competition will be assessed if viable sources emerge, with plans for transparency through public postings concerning the contract process. The narrative demonstrates adherence to legal and procedural standards in validating the sole source justification.
    Sources Sought_Repair and Maintenance.pdf
    The Naval Oceanographic Office (NAVOCEANO) has issued a Request for Information (RFI) and Sources Sought Notice regarding the need for repair and maintenance support services for their fleet of ten Klein Marine Systems K5900 side scan systems. This announcement, which serves informational and planning purposes only, does not constitute a solicitation for proposals, nor will any contracts be awarded at this stage. Interested parties are encouraged to provide capabilities statements, detailing their ability to perform required evaluations and repairs, as outlined in the attached draft Performance Work Statement (PWS). The anticipated contract type is a firm-fixed-price, indefinite-delivery, indefinite-quantity (IDIQ) contract, with services expected to commence on or around July 31, 2025. The document outlines key requirements, including business size categories and details for potential prime or subcontracting roles. Responses to the RFI must be submitted by April 29, 2025, and focus specifically on demonstrated relevant capabilities. The overarching goal of this RFI is to gather market information to shape the acquisition strategy for the required services.
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