Intent to Sole Source - VTC Warranty
ID: F3GTFC5024A001Type: Special Notice
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA4861 99 CONS LGCNELLIS AFB, NV, 89191-7063, USA

NAICS

Other Computer Related Services (541519)

PSC

IT and Telecom - End User: Help Desk;Tier 1-2,Workspace,Print,Output,Productivity Tools (HW/Perp SW) (7E20)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/78d38b7e182c485882838c3b9a695049/view
Timeline
    Description

    The Department of Defense, specifically the 99th Contracting Squadron at Nellis Air Force Base, intends to award a sole source contract to Karcher Group Inc. for the extended warranty and preventative maintenance of five video teleconferencing (VTC) systems. This contract, valued at approximately $39,800, will cover all components associated with the VTC systems, including control panels, cameras, and other audiovisual equipment, ensuring their operational readiness and reliability. The justification for this sole source procurement is based on Karcher Group Inc.'s exclusive prior involvement in the purchase and installation of the equipment, making them uniquely qualified to fulfill the warranty requirements. Interested parties are encouraged to express their interest and capability by responding to SrA Sencere Gilbert via email by 1:00 PM PST on April 8, 2025, with the subject line “F3GTFC5024A001 - VTC Warranty” to avoid filtering issues.

    Point(s) of Contact
    Sencere T. Gilbert
    sencere.gilbert@us.af.mil
    Katherine R. Miller
    katherine.miller.18@us.af.mil
    Files
    Title
    Posted
    Intent to Sole Source.docx
    The 99th Contracting Squadron at Nellis AFB, NV, intends to award a sole source contract to Karcher Group Inc for preventative maintenance of video teleconferencing systems (VTCs), as permitted under FAR 13.106-1(b)(1). Interested parties are encouraged to express their interest and capability to fulfill this requirement by responding by 1:00 PM PST on April 8, 2025. The government will assess the responses solely to determine whether to pursue a competitive procurement. Responses must be submitted to SrA Sencere Gilbert at the specified email, ensuring the subject line reads “F3GTFC5024A001 - VTC Warranty” to avoid filtering by Nellis AFB’s email system. Acceptable document formats for attachments are limited to .PDF, .doc, .docx, .xls, and .xlsx, while other file types may be deleted. This notice underscores the government's intent to streamline contractual services while providing an opportunity for potential competitors to express their interest in similar capabilities.
    Single Source J-A (Under SAT)_CO.pdf
    The document is a Single Source Justification for a contract related to an extended warranty for five video teleconferencing (VTC) systems managed by the 99th Contracting Squadron (99 CONS). The estimated contract cost is $39,800, and it aims to cover all components associated with the VTC systems, including control panels, cameras, and other audiovisual equipment. The justification for selecting a single source, Karcher Group Inc. (KGI), is based on the fact that all equipment was purchased and installed by KGI, and the current warranty is being extended with them. Efforts to obtain competition were deemed unnecessary due to the specific requirements of the VTC systems, which no other vendor can fulfill. The contract officer has determined that only KGI is reasonably available, in line with FAR regulations. To prevent future instances of single source contracting, 99 CONS intends to conduct ongoing market research to identify potential alternatives that meet operational goals. This document illustrates the procedural necessity of justifying single-source contracts within government procurement practices.
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    Intent to Sole Source - VTC Warranty
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