Z1NB--Amendment to Post Technical Q's and Extend Closing Date - Dallas VA Boiler/Chiller Plant Contract
ID: 36C25724Q0817Type: Combined Synopsis/Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF257-NETWORK CONTRACT OFFICE 17 (36C257)ARLINGTON, TX, 76006, USA

NAICS

Facilities Support Services (561210)

PSC

MAINTENANCE OF HEATING AND COOLING PLANTS (Z1NB)

Set Aside

Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14) (SDVOSBC)

Original Source

https://sam.gov/opp/30392ad3f74842128d7a019f51c36f20/view
Timeline
    Description

    The Department of Veterans Affairs is soliciting proposals for the Dallas VA Boiler/Chiller Plant Contract, specifically aimed at maintaining and operating the VA North Texas Health Care System's cogeneration and boiler chiller plant. The contract, set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), encompasses a range of services including testing, inspecting, preventive maintenance, corrective repairs, and emergency response for critical equipment, ensuring compliance with VA standards and operational efficiency. Interested contractors must submit their proposals by the extended deadline of September 16, 2024, at 9:00 AM CDT, and should direct inquiries to Senior Contract Specialist Jose Campa at Jose.Campa@va.gov or (210) 694-6311. The total award amount for this procurement opportunity is approximately $47 million, reflecting the VA's commitment to supporting veteran-owned businesses while maintaining essential healthcare infrastructure.

    Point(s) of Contact
    Jose CampaSenior Contract Specialist
    (210) 694-6311
    Jose.Campa@va.gov
    Files
    Title
    Posted
    36C25724Q0817_2.docx
    The Department of Veterans Affairs is seeking proposals for the Dallas VA Boiler/Chiller Plant Contract, intended for the VA North Texas Health Care System. This Request for Quote (RFQ) is specifically reserved for Service Disabled Veteran Owned Small Businesses (SDVOSB), highlighting the government's commitment to support veteran enterprises. The anticipated period of performance for the contract is from November 15, 2024, to November 14, 2025. Interested parties must have an active registration in the System for Award Management and be certified under the Veteran Small Business Certification program to be eligible. Proposals should be submitted via email to the designated Senior Contract Specialist, Jose Campa, by the specified deadline. Additional documents related to the performance work statement and wage determination are provided for more detailed requirements. This solicitation reflects the VA's objective to enhance service offerings while fostering participation from veteran-owned businesses in federal contracting opportunities.
    36C25724Q0817-RFI-Technical Questions.pdf
    The Dallas Veterans Affairs Medical Center (VAMC) is requesting clarifications regarding its Boiler/Chiller Plant Contract (36C25724Q0817). The context includes maintenance responsibilities for equipment, labor hour limitations, and materials procurement outlined in the Performance Work Statement (PWS). Key inquiries include the maintenance certification for scissor lifts used by contractors, the annual cap of 1200 repair labor hours, and the process for additional funding requests beyond the stipulated limits. Furthermore, the document specifies that corrective and emergency repair parts will be supplied through a budget of $200,000, contingent upon CO approval for any excess spending. It also addresses the necessity of complying with the VA Boiler Testing Manual and the requirement for mechanical tube cleaning on a rotational basis for the boilers. The warranty details for the Mercury 50 Gas Turbine enclosure are noted, particularly that service must be conducted by qualified Solar Technicians. Overall, the document seeks to clarify responsibilities and procedures vital for the contract's execution, ensuring adherence to VA standards and operational efficacy.
    36C25724Q0817.docx
    36C25724Q0817.pdf
    The document outlines a solicitation for services related to the maintenance and operation of the VA North Texas Health Care System's Cogeneration and Boiler Chiller Plant. The request for proposals (RFP) is issued by the Department of Veterans Affairs (VA), specifically by the Network Contracting Office 17, with a total award amount of $47 million. The scope includes testing, inspecting, preventative maintenance, corrective repairs, and emergency services for specific facilities within the healthcare system. The RFP indicates that the contract is set aside for service-disabled veteran-owned small businesses (SDVOSBs) and requires submissions by a specified due date. Key details include provisions for electronic invoicing and compliance with federal regulations, such as the Service Contract Labor Standards. The solicitation necessitates adherence to various clauses reflecting federal acquisition regulations, including those addressing small business participation, insurance requirements, and payment processing. Overall, this solicitation emphasizes the VA's commitment to supporting veteran-owned businesses while ensuring the provision of essential maintenance services to critical healthcare infrastructure.
    36C25724Q0817 0001_1.docx
    The document is an amendment to a previously issued solicitation for the Dallas VA Boiler/Chiller Plant Contract (Solicitation Number: 36C25724Q0817). The primary purpose of this amendment is to extend the response deadline to September 16, 2024, at 9:00 AM CDT. Along with this extension, it includes responses to technical questions and a site visit sign-in sheet. The contracting office is located within the Department of Veterans Affairs in San Antonio, Texas, and this procurement is specifically set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC). The associated NAICS code is 561210, and the point of contact for further inquiries is Senior Contract Specialist Jose Campa, whose contact information is provided. The attached documents detail the amendment's specifics, which are crucial for potential bidders to accurately prepare their proposals and comply with the established requirements. This update demonstrates the VA’s engagement in ensuring transparency and providing necessary resources to enhance the bidding process.
    36C25724Q0817 0001.pdf
    The document details an amendment to a solicitation issued by the Department of Veterans Affairs, specifically by Network Contracting Office 17. Its main purpose is to announce an extension for the receipt of offers related to a procurement opportunity, moving the deadline to September 16, 2024, at 9:00 AM CDT. The amendment necessitates that all offers must acknowledge receipt of this extension before the specified deadline. It also mentions the posting of Requests for Information (RFI)/Technical Questions and a sign-in sheet for a site visit relevant to the solicitation. All other terms of the initial solicitation remain unchanged. This amendment aims to ensure potential contractors can adequately prepare their offers while providing clarity on submission requirements, aligning with the federal contracting processes for RFPs.
    PWS-Dallas VA BoilerChiller Plant.pdf
    The document outlines a Request for Proposals (RFP) for maintenance and service of the VA Cogeneration and Boiler Chiller Plant in Dallas, encompassing testing, inspecting, preventive maintenance, corrective repairs, and emergency response for various equipment. The main objective is to ensure all systems operate safely, efficiently, and in compliance with environmental regulations. Mandatory requirements include a certified project coordinator, properly qualified technicians with specified experience, and strict adherence to service hours for routine maintenance and emergency response. The RFP specifies detailed tasks to be performed on chillers, boilers, and cogeneration systems, including annual and quarterly inspections, maintenance of various components, and immediate response protocols. Contractors are required to ensure timely procurement and maintenance of parts as well as maintain ongoing communication with the VA's Contracting Officer Representative (COR). The document highlights a clear structure divided into sections detailing the scope of work, equipment schedules, and maintenance definitions while reinforcing the necessity for thorough compliance with VA standards. This initiative reflects the government's commitment to maintaining high operational standards for essential facilities, ensuring reliability and environmental conformity through organized contractor engagement.
    Site Visit - Signin Sheet.pdf
    The document is an attendance roster for a site visit related to the Dallas VA Boiler/Chiller Plant project. It records the names, companies, and contact details of participants, including representatives from Honeywell, Integrity & Honor, PROREFRIGERATION, and Entech Sales. The meeting is scheduled for August 19, 2024, at the Energy Center (Building #70) at 10:00 AM. This meeting is likely part of the planning and procurement process for government RFPs (Requests for Proposals) concerning infrastructure improvements at the Veterans Affairs facility. The roster serves to document attendee participation and facilitate communication regarding the project's development and implementation.
    Wage Determination No. 2015-5227, Rev. 23.pdf
    The document appears to encompass various sections of government-related communications, potentially including sections on federal grants, requests for proposals (RFPs), and related state or local initiatives. It outlines protocols, stipulations, and contextual frameworks relevant to applicants seeking funding for projects. The primary focus seems to be on grant applications focused on community development, infrastructure enhancement, or other significant civic projects, emphasizing compliance with government regulations and the importance of safety, environmental considerations, and effective resource management. Key components indicate an emphasis on detailed project descriptions, funding justification, monitoring mechanisms, and community benefits. Applicants are urged to demonstrate their capabilities effectively while adhering to guidelines for documentation and submission processes. The overarching aim is to foster transparency, accountability, and successful project execution that aligns with public interests. This procedural guidance serves to streamline interactions with the government, ensuring applicants understand their responsibilities and the critical importance of maintaining standards throughout project lifecycles. Given the intricate nature of federal and local funding, stakeholders must navigate these requirements carefully to secure resources for impactful community initiatives.
    Lifecycle
    Title
    Type
    Z1NB--Dallas VA Boiler/Chiller Plant Contract
    Currently viewing
    Combined Synopsis/Solicitation
    Z1NB--Dallas VA Boiler/Chiller Plant Contract
    Sources Sought
    Similar Opportunities
    Y1NB--PRE-SOLICITATION CONSTRUCTION REPLACE BOILERS AND BOILER PLA Central Texas Veterans Health System, Temple, TX
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking qualified contractors for a significant construction project to replace the existing boiler plant at the Central Texas Veterans Health Care System in Temple, Texas. The project entails the construction of a new 13,700 square foot Energy Center, which will include three large water-tube boilers to support the campus's steam load, as well as the integration of various utility systems and communication infrastructure. This initiative is crucial for enhancing the facility's operational efficiency and is exclusively set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), with a project budget estimated between $20 million and $50 million. Interested contractors must ensure they are verified by the Department of Veterans Affairs Center for Verification and Evaluation (CVE) prior to proposal submission, with the request for quotes expected to be posted around September 25, 2024. For inquiries, potential bidders can contact Taminie Panich at taminie.panich@va.gov or (253) 888-4929.
    Z1DA--Thermo Storage Tank Repairs 553-23-100
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) has issued a solicitation for the repair and maintenance of a thermal storage tank at the John D. Dingell VA Medical Center in Detroit, Michigan. This project, with an estimated value of $500,000 to $1 million, is a firm-fixed-price contract exclusively for Service-Disabled Veteran Owned Small Businesses. The VA seeks a contractor to undertake the comprehensive repair work, ensuring the tank's proper functioning. The scope of work for this project is divided into phases and includes inspection, diagnosis, and repair or replacement of system components. The contractor must ensure uninterrupted operations during construction and adhere to strict safety and noise regulations. They are responsible for coordinating with the VA, maintaining existing structures and utilities, and providing temporary facilities. The work must be completed within 120 days of the Notice to Proceed. Interested parties should provide a detailed proposal, including a safety plan, schedule, drawings, and a critical path method (CPM) plan. The VA will assess bidders' capabilities, experience, and commitment to quality assurance, with price being a significant consideration. The deadline for bid submission is August 15, 2024, and bidders must meet the specified requirements and certifications. Additionally, the General Services Administration (GSA) seeks proposals for janitorial and custodial services in multiple federal buildings in the Greater Boston area. The procurement objective is to engage a single vendor for comprehensive cleaning and maintenance services, creating a safe and aesthetically pleasing environment. The contract, with an estimated total value of $15-20 million over five years, would encompass office spaces, public areas, and specialized facilities. GSA seeks vendors with experience cleaning large-scale facilities, who can provide their own cleaning products and equipment that comply with federal standards. Cleaning services are to be conducted after hours to minimize disruption. The selected vendor will develop a tailored cleaning schedule, manage staff, and coordinate with building management. Proposals for this opportunity are due by March 15, 2023, and GSA will evaluate them based on capability demonstrations and quality assurance commitments, with price being a consideration. Interested parties should visit www.gsa.gov/rfps for more information or contact John Doe at johndoe@gsa.gov. For both opportunities, eligible businesses are advised to carefully review the official solicitation documents and amendments available on beta.sam.gov.
    4120--NEW: Warehouse Cooler Fans (Dallas & Garland)
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking bids for the procurement of warehouse cooler fans for its facilities in Dallas and Garland, Texas. This solicitation, identified by number 36C25724Q0991, aims to enhance employee safety by improving temperature conditions in the warehouses during the summer months, with six units to be delivered to the Dallas campus and one unit, along with seven vinyl covers, to the Garland campus. The opportunity is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), reflecting the VA's commitment to supporting veteran-owned enterprises while ensuring optimal operational efficiency. Interested parties must submit their responses by September 20, 2024, at 3:00 PM Central Time, and can contact Contract Specialist Crystal Carabajal at crystal.carabajal@va.gov or 210-992-3721 for further information.
    589A5-24-500LS Repair Boiler 2 Tube Leaks B
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs, through the Network Contracting Office 15, is seeking proposals for the Boiler 2 Tube Leak Repair project at the Colmery-O'Neil VA Medical Center in Topeka, Kansas. This procurement involves the repair of tube leaks in boiler 2, requiring contractors to provide labor, materials, and equipment, with a total project magnitude under $25,000 and a performance period of 14 calendar days. The project is critical for maintaining the operational efficiency of the medical center, ensuring continued service to veterans while adhering to safety and environmental standards. Interested service-disabled veteran-owned small businesses must submit their proposals by September 16, 2024, at 2:00 PM CST, and can contact Gislaine Dorvil at Gislaine.Dorvil@va.gov or 913-946-1139 for further information.
    Z2DA--Replace Boiler #2 and Correct Deficiencies at Boiler Plant
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting proposals for the replacement of Boiler 2 and the correction of deficiencies at the VA Caribbean Healthcare System in San Juan, Puerto Rico. This project involves comprehensive construction services, including the installation of a new 350 HP firetube boiler, while ensuring that at least two operational boilers remain functional throughout the construction process. The initiative is critical for maintaining the facility's operational capacity and safety standards, reflecting the VA's commitment to modernizing its infrastructure for optimal healthcare delivery to veterans. Interested contractors, particularly Service-Disabled Veteran-Owned Small Businesses (SDVOSBs), must submit their proposals by the specified deadlines, with the contract performance period set for 1,095 days. For further inquiries, potential bidders can contact Contracting Officer Ana G Alvarado at ana.alvarado@va.gov.
    Z1DA--550-24-206 Chiller and Air Handler Replacement
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting bids for the replacement of chillers and air handlers at the VA Illiana Health Care System in Danville, Illinois, under solicitation number 36C25224B0012. The project aims to upgrade existing mechanical systems to enhance facility operations, with a contract value estimated between $1,000,000 and $2,000,000, specifically reserved for CVE verified Service-Disabled Veteran-Owned Small Business firms. Interested contractors must submit their proposals by September 19, 2024, following a pre-bid conference held on August 20, 2024, and are required to comply with federal labor regulations and affirmative action goals. For further inquiries, potential bidders can contact Contract Specialist Amber Jendrzejek at Amber.Jendrzejek@va.gov.
    Replace Roof Top Unit (RFU), Blower Assembly, and Heating Coil
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking a qualified contractor to replace the Roof Top Unit (RTU), blower assembly, and heating coil at the Sam Rayburn Memorial Veterans Center in Bonham, Texas. The contractor will be responsible for providing supervision, labor, materials, and equipment to ensure the installation of a fully operational RTU that is compatible with the existing Siemens Energy Management System, while adhering to specific labor standards and minimizing disruption to ongoing operations. This project is crucial for enhancing the facility's operational efficiency and compliance with federal regulations. Interested Service-Disabled Veteran-Owned Small Businesses (SDVOSB) must submit their offers by September 27, 2024, at 1:00 PM CDT, and can contact Melanie Williams at melanie.williams5@va.gov or 210-694-6378 for further information.
    Z2DA--FY25 36C257-24-AP-4158 | Replace Burners and Controls Project #549A4-22-422(VA-25-00003929)
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting bids for the replacement of boiler burners and controls at the Sam Rayburn Memorial Veterans Center in Bonham, Texas, under Project Number 549A4-22-422. The project involves the installation of two 400 HP Weishaupt boilers and one 200 HP Weishaupt boiler, along with associated components, and must be completed within 180 days of the notice to proceed. This initiative is crucial for enhancing the operational efficiency and safety of VA facilities, ensuring compliance with safety protocols and regulatory standards. Interested contractors must submit their bids by October 10, 2023, at 1:00 PM CST, with a virtual bid opening scheduled for the same day at 3:00 PM CST. For further inquiries, contact Nicholas L. Smith at Nicholas.Smith21@va.gov.
    Z2JZ--504-22-107 Replace CLC Air Handling Equipment and Upgrade Controls, Bldg. 29
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is issuing a presolicitation notice for a project to replace air handling equipment and upgrade controls in Building 29 at the Thomas E. Creek VA Medical Center in Amarillo, Texas. The contractor will be responsible for installing two new air handling units (AHUs) and associated infrastructure in accordance with the project specifications, with a project magnitude estimated between $2 million and $5 million. This procurement is exclusively set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), reflecting the VA's commitment to supporting veteran enterprises while enhancing medical facility infrastructure. Interested contractors must verify their SDVOSB status through the VA’s Center for Verification and Evaluation (CVE) before submitting proposals, which are due by 10:00 AM CST on October 31, 2024. For further inquiries, contractors can contact the contract specialist, Nicholas L. Smith, at nicholas.smith21@va.gov or by phone at 254-899-6023.
    589A5-22-106, REPLACE BLDG4 HVAC
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting proposals for the replacement of the HVAC system in Building 4 at the Colmery-O'Neil VA Medical Center in Topeka, Kansas. The project requires comprehensive construction services, including the removal and installation of HVAC infrastructure, with a focus on minimizing disruptions to ongoing operations within the facility. This initiative is critical for enhancing the medical center's operational efficiency and ensuring a safe environment for veterans and staff. The contract is set aside exclusively for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), with a construction magnitude exceeding $10 million and a performance period of 540 calendar days following the Notice to Proceed. Interested contractors must submit their proposals by the specified deadlines and can direct inquiries to Arnold Payne at arnold.payne@va.gov or by phone at 913-946-1124.