Hotel Room Rental Services
ID: 19MG1025Q0007Type: Combined Synopsis/Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY ULAANBAATARWASHINGTON, DC, 20520, USA

NAICS

Hotels (except Casino Hotels) and Motels (72111)

PSC

TRANSPORTATION/TRAVEL/RELOCATION- TRAVEL/LODGING/RECRUITMENT: LODGING, HOTEL/MOTEL (V231)

Original Source

https://sam.gov/opp/5cde039dea9544fab1436beb9c68c2d8/view
Timeline
    Description

    The U.S. Department of State, through the U.S. Embassy in Ulaanbaatar, Mongolia, is seeking qualified contractors to provide hotel room rental services for the COIL Alumni Rule of Law Conference, scheduled from June 15 to June 18, 2025. The contractor will be responsible for accommodating approximately 50 international participants by providing single occupancy hotel rooms equipped with essential amenities, including daily housekeeping, breakfast, Wi-Fi, and emergency information, within 5 km of the U.S. Embassy. This procurement is crucial for ensuring comfortable lodging for conference attendees, thereby facilitating effective participation in the event. Interested vendors must submit their quotations by April 28, 2025, and can reach out to primary contact Elizabeth Wysocki at WysockiEM@state.gov or secondary contact Zoljargal Enkhtaivan at zoljargalex@state.gov for further information.

    Point(s) of Contact
    Elizabeth Wysocki
    WysockiEM@state.gov
    Zoljargal Enkhtaivan
    zoljargalex@state.gov
    Files
    Title
    Posted
    RFQ 19MG1025Q0007 - Hotel Room Rental Services.pdf
    The U.S. Embassy in Ulaanbaatar issued Request for Quotations (RFQ) number 19MG1025Q0007 for hotel room rental services, with quotations due by April 28, 2025. The U.S. Government will award the contract to the responsible company with an acceptable offer at the lowest price, with preliminary assessment based solely on submitted quotations. Contractors must submit proposals in English and follow specific formatting guidelines. The purpose of the RFQ is to secure accommodations for approximately 50 international participants attending the COIL Alumni Rule of Law Conference from June 15-18, 2025. Required amenities include daily housekeeping, Wi-Fi, complimentary breakfast, and air conditioning, in addition to safety features and group check-in support. Bid proposals must include various forms and information, such as pricing details, representations, and a description of the contractor's capacity to meet the requirements. The evaluation process will prioritize cost but also assess past performance, financial stability, and compliance with local laws and regulations. This RFQ illustrates the government's procurement process for securing essential services for its operations while adhering to regulatory standards and encouraging competition among vendors in the hospitality sector.
    RFQ 19MG1025Q0007 - Hotel Room Rental Services.v2.pdf
    The U.S. Embassy in Ulaanbaatar has issued Request for Quotations (RFQ) number 19MG1025Q0007 for hotel room rental services, primarily aimed at accommodating approximately 50 international participants for the COIL Alumni Rule of Law Conference from June 15 to June 18, 2025. Interested vendors must submit quotations by April 28, 2025, with specific requirements for pricing, size, and format outlined in the solicitation. Proposals must include completion of necessary forms and demonstrate the ability to meet criteria such as operational capability, management resources, and compliance with local regulations. Key specifications include providing single occupancy rooms within 5 km of the U.S. Embassy, along with essential amenities like daily housekeeping, breakfast, Wi-Fi, and emergency information. The contracting officer may award based on initial quotations without discussions but may engage with shortlisted companies if necessary. Evaluation will focus on the lowest price for acceptable offers and meeting the prescribed requirements and standards. The solicitation emphasizes compliance with various federal acquisition regulations, ensuring a thorough review for contractor accountability and quality assurance.
    SF30-Modification to add anti discrimination certificate 1.pdf
    This document amends the solicitation for contract number 19MG1025Q0007-P0001, issued by the American Embassy in Ulaanbaatar, Mongolia, with an effective date of March 31, 2025. The amendment includes key changes to the solicitation: the addition of a location specification in the Statement of Work and the incorporation of a certification regarding compliance with federal anti-discrimination laws. The amendment does not alter any other terms and conditions of the original solicitation, which remain unchanged and in full effect. Contractors must acknowledge receipt of the amendment, which is critical for the acceptance of their offer. This documentation aligns with the standard processes for government Requests for Proposals (RFPs) and contract management, ensuring compliance with federal regulations and administrative requirements.
    Lifecycle
    Title
    Type
    Hotel Room Rental Services
    Currently viewing
    Combined Synopsis/Solicitation
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