Energy Systems Integration Facility (ESIF) Fuel Cell
ID: 2025026954Type: Solicitation
Overview

Buyer

ENERGY, DEPARTMENT OFENERGY, DEPARTMENT OFALLIANCE SUSTAINABLE ENRGY-DOECONTRGolden, CO, 80402, USA

NAICS

All Other Miscellaneous Electrical Equipment and Component Manufacturing (335999)

PSC

MISCELLANEOUS ELECTRICAL AND ELECTRONIC COMPONENTS (5999)

Original Source

https://sam.gov/workspace/contract/opp/42e11a12ed5c416493069f225180269d/view
Timeline
    Description

    The Department of Energy, through the National Renewable Energy Laboratory (NREL), is seeking proposals for a turn-key Proton Exchange Membrane (PEM) fuel cell system to replace and upgrade its existing 120 kW fuel cell capability at the Energy Systems Integration Facility (ESIF) in Colorado. The new system is expected to provide continuous power output between 200-250 kW, with the potential for future expansion up to 500 kW, and will support energy integration research by utilizing stored hydrogen and supplying power to the ESIF Research Electrical Distribution Bus. Interested vendors must submit their quotes by December 10, 2025, and ensure compliance with NREL's terms, including registration in the System for Award Management (SAM) and adherence to specific technical specifications outlined in the solicitation documents. For further inquiries, potential bidders can contact Janelle DiGregorio at Janelle.DiGregorio@nrel.gov.

    Point(s) of Contact
    Janelle DiGregorio
    Janelle.DiGregorio@nrel.gov
    Files
    Title
    Posted
    Amendment 1 - RFQ 2025026954.pdf
    Amendment No. 01 to Request for Quote 2025026954 for the "Energy Systems Integration Facility (ESIF) Fuel Cell" extends the quote deadline to December 10, 2025, at 5 PM MST. This amendment also addresses various questions from potential bidders. Key clarifications include that the action is based on the lowest technically acceptable price, NREL's standard B8 Terms and Conditions apply, quotes must be in USD, and payment terms are 100% after delivery and acceptance, though exceptions can be proposed. The RFQ prohibits Restricted Intellectual Property, and the project budget will not be disclosed. While a longer delivery timeline (up to 18 months) is acceptable, EC certification is not; equipment must be listed by an OSHA-approved NRTL. Commissioning support is required, but other services like training and maintenance will be addressed separately. The fuel cell must provide continuous 200-250 kW power, include a standalone cooling system, allow for waste heat recovery, and feature a DC/AC inverter with grid-forming and stand-alone capabilities. A battery is required for black start capability. NREL will handle installation and facility modifications, with the supplier providing the fuel cell system container and local control command. The previous 120 kW PEMFC was decommissioned.
    Attachment 1 - Technical Specifications.pdf
    NREL's Energy Systems Integration Facility (ESIF) seeks to procure a turn-key Proton Exchange Membrane (PEM) fuel cell system to replace and upgrade its existing 120 kW capability, aiming for a 200-250 kW output expandable to 500 kW. This fuel cell will support energy integration research, utilizing stored hydrogen and supplying power to the ESIF Research Electrical Distribution Bus, with optional combined heat and power provisions. Key specifications include a 10-year plant life, operation in diverse temperatures, a hydrogen feed system, black start capability, and integration with a DC coupled battery. The system must be scalable, have a maximum footprint of 15’ 6” x 40” for outdoor installation, and include remote control/monitoring. Certification by an OSHA-approved nationally recognized testing laboratory (NRTL) is highly preferred, with alternative evaluation methods accepted. The selected vendor must provide performance validation, support for product selection, design review, facility integration requirements, and factory acceptance testing. Post-award, shop drawings and product data for control and monitoring components are required for NREL's review.
    Representations and Certifications SAM (Reps and Certs).docx
    This document outlines the National Renewable Energy Laboratory (NREL) Representations and Certifications SAM Supplement for commercial items and services, crucial for entities seeking to do business with NREL. It mandates registration in the System for Award Management (SAM) and completion of specific certifications beyond SAM requirements. Key areas covered include offeror information (legal name, UEI, SAM expiration, authorized contacts), congressional district and county of performance, taxpayer identification, employment eligibility verification (E-Verify), small business program representations (NAICS codes, SBA subcategories), Buy American Act compliance, and export control classifications for acquired property. The supplement emphasizes the offeror's responsibility to inform NREL of any changes to responses during the contract period and warns against misrepresentation of business status. It also incorporates SAM representations by reference, requiring offerors to verify their accuracy and currency, with any changes to be explicitly noted. A final certification requires a legally authorized signature, affirming the accuracy of all provided information.
    Request for Quote (RFQ) 2025026954 - Energy Systems Integration Facility (ESIF) Fuel Cell.pdf
    This Request for Quote (RFQ) from the National Renewable Energy Laboratory (NREL) seeks a Proton Exchange Membrane (PEM) fuel cell system for its Energy Systems Integration Facility (ESIF). The project aims to replace and upgrade an existing 120 kW fuel cell capability to support energy integration research. NREL will award a firm-fixed-price subcontract based on the "Lowest Price (Cost), Technically Acceptable Selection" method. Offers are due by December 1, 2025, and must include an official quote valid for 180 days, a cover letter accepting NREL's terms, and confirmation of SAM registration. The selected offeror will provide a turn-key, commercially available fuel cell generator solution within 12 months of award, potentially including combined heat and power provisions.
    Lifecycle
    Title
    Type
    Energy Systems Integration Facility (ESIF) Fuel Cell
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